BOC Work Session 6.19.18

June 19, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 19, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:03

  Call to Order

  
• 00:02:57

  Approval of Agenda

  
• 00:03:50

  2018-0713

  Approval of appointment to the View Point Health Board. Term expires June 30, 2021. Incumbent Gail Macrenaris.

  
• 00:04:27

  2018-0714

  Approval of appointment to the Family & Children Services Board. Term expires June 30, 2023. Incumbent Ken Reed. District 1/Brooks

  
• 00:04:44

  2018-0630

  Award OS021-18, purchase of trash can liners on an annual contract (July 01, 2018 through June 30, 2019), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services and Water Resources, to Southeastern Paper Group, Inc., utilizing a State of Georgia competitively procured contract, base amount $156,880.00. (Staff Recommendation: Award)

  
• 00:05:35

  2018-0621

  Approval to renew BL053-17, provide parking lot and asphalt trail maintenance and repair on an annual contract (August 18, 2018 through August 17, 2019), Departments of Community Services, Police Services and Support Services, with Advantage Sealcoating, Inc., base bid $1,211,000.00. This contract is funded 61% by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:06:14

  2018-0623

  Approval to renew BL079-15, inspection, maintenance, and repair of elevators and escalators on an annual contract (September 30, 2018 through September 29, 2019), Departments of Community Services, Police Services, Sheriff, Support Services, and Water Resources, with KONE Inc., base bid $111,086.83. (Staff Recommendation: Approval)

  
• 00:07:06

  2018-0633

  Approval to renew BL031-16, purchase of janitorial supplies on an annual contract (August 17, 2018 through August 16, 2019), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services and Water Resources, per the attached recommendation letters, base bid $314,567.00 (negotiated cost savings of approximately $3,249.00). (Staff Recommendation: Approval)

  
• 00:07:45

  2018-0655

  Approval to renew BL150-15, purchase of groceries on an annual contract (June 21, 2018 through June 20, 2019), Departments of Community Services, Corrections and Sheriff, with A.C. Sales, Inc.; Good Source Solutions; National Food Group; Southeastern Paper Group; Sutherland's Foodservice, Inc.; and US Foods, base bid $1,535,000.00 (negotiated cost savings of approximately $38,700.00). This contract is funded 4% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:08:32

  2018-0597

  Approval/authorization for the Chairman and County Administrator to execute the Disadvantaged Business Enterprise (DBE) Plan Update for FY 2018-2020. This requirement is necessary for continued funding from the Federal Aviation Administration (FAA), Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). Subject to approval as to form by the Law Department.

  
• 00:09:42

  2018-0657

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) the proposed 2018 Action Plan. Approval/authorization to implement HUD grant programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:35

  2018-0660

  Approval/authorization to accept FFY 2017 supplemental funding in the amount of $1,061,800.00 for the High Intensity Drug Trafficking Areas (HIDTA) program administered by the Office of National Drug Control Policy (ONDCP) for a total award of $6,406,070.00 and to accept the FFY 2018 award of $5,248,987.00. This funding will be used to support all initiatives, award recipients and resource recipients of the HIDTA Atlanta-Carolinas 9A funding as determined by the Atlanta-Carolinas HIDTA Executive Board. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. These grants are 100% funded by ONDCP. (Staff Recommendation: Approval)

  
• 00:12:58

  2018-0498

  Approval to renew OS010-17, purchase of portable radios and accessories for the Gwinnett County 800 MHz radio system on an annual contract (August 15, 2018 through August 14, 2019), with Motorola Solutions, Inc., base amount $5,088,324.60. (Staff Recommendation: Approval)

  
• 00:14:17

  2018-0647

  Approval to renew OS071, Microsoft Select agreement on an annual contract (July 01, 2018 through June 30, 2019), with SHI International Corporation, utilizing a State of Georgia competitively procured agreement, base amount $225,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:02

  2018-0677

  Approval to renew BL045-14, purchase of Cisco hardware on an annual contract (July 16, 2018 through July 15, 2019), with Prosys Information Systems, Inc., base bid $4,401,900.00.

  
• 00:16:02

  2018-0619

  Approval/authorization to accept grant funds awarded by the Criminal Justice Coordinating Council (CJCC) from the Juvenile Justice Incentive Grant in the amount of $561,066.00. The grant will be used to fund treatment for high risk juvenile offenders. Approval/authorization for the Chairman or designee to execute grant documents, enter into an agreement with CHRIS Kids to provide services on behalf of Gwinnett County, and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through CJCC with no match requirements.

  
• 00:16:55

  2018-0632

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of D. Janene Holladay, Richard Campbell and Dan H. Bryant, Pinnacle Bank, 262.79 square feet of permanent easement for construction and maintenance of slopes, Tax Map No. R1001 032, Hamilton Mill (Ivy Mill-Sardis Church) and Hamilton Mill at Puckett’s Mill, Parcel 19, Zoning C-2, amount $500.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 4/Heard

  
• 00:18:08

  2018-0641

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Georgia Taco, LLC, 1,231.25 square feet of permanent easement for construction and maintenance of slopes and 2,397.74 square feet of 36-month temporary driveway easement, Tax Map No. R6321 110, Pleasant Hill Road Widening, Chattahoochee River to McClure Bridge Road, Parcel 19, Zoning C-2, amount $17,600.00. Subject to approval as to form by the Law Department. The project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:19:13

  2018-0650

  Approval/authorization for the Chairman to execute an Ordinance revising Subsection 74-21(b)(2) of the Code of Ordinances of Gwinnett County so as to provide for one-year terms for members of the Planning Commission, such members to serve at the pleasure of the Board of Commissioners. Subject to approval as to form by the Law Department.

  
• 00:20:00

  2018-0648

  Award RP009-18, provision of inmate coinless and pay phone equipment at the Gwinnett County Detention Center on an annual contract (July 15, 2018 through July 14, 2019), to the highest scoring firm, Securus Technologies, Inc., estimated revenue $1,500,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:20:53

  2018-0649

  Award OS023-18 purchase of a replacement slope mower, to Tiger Corporation, utilizing a State of Georgia competitively procured contract, $114,546.03.

  
• 00:22:04

  2018-0661

  Approval to renew RP004-17, transportation consultant demand professional services on an annual contract (July 01, 2018 through June 30, 2019), per the attached recommendation letter, base amount $7,000,000.00 (negotiated cost savings of approximately $143,136.00). This contract is funded 97% by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 00:22:47

  2018-0639

  Award BL034-18, Lanier Filter Plant pipe gallery rehabilitation, to low bidder, Lanier Contracting Company, amount not to exceed $1,403,442.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:23:57

  2018-0668

  Award OS020-18, purchase of products and services for the fire alarm system at the F. Wayne Hill Water Resources Center (June 20, 2018 through June 19, 2019), to Siemens Industry, Inc., base amount $170,000.00. (Staff Recommendation: Award)

  
• 00:24:30

  2018-0638

  Approval to renew BL050-15, new meter installations on an annual contract (July 04, 2018 through July 03, 2019), with UWS, Inc., base bid $1,000,000.00. (Staff Recommendation: Approval)

  
• 00:25:13

  2018-0384

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and City of Sugar Hill for Water and Sewer Related Services. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:26:20

  2018-0553

  Approval/authorization for the Chairman to execute a Cooperative Technical Assistance Intergovernmental Cost Sharing Agreement between Gwinnett County and Atlanta Regional Commission (ARC) to participate with the ARC and other affected local governments for shared technical expertise relating to water supply issues involving the Apalachicola-Chattahoochee Flint River Basin (ACF) and Alabama-Coosa Tallapoosa River Basins (ACT) in the amount of $450,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:08

  2018-0666

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority, Hall County, City of Gainesville, Carol Leigh Newell, John Christopher Newell, Jimmy V. Williams, Laura Lurene Skinner Williams, Williams Family Holdings, LLP and Edge City Properties, Inc., to outline the responsibilities of the various parties as it pertains to a proposed residential development known as Trinity Falls Subdivision. This will supersede the previous agreement executed on January 24, 2018. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:28:24

  Adjournment