BOC Work Session 6.26.18

June 26, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 26, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:52

  Call To Order

  
• 00:03:12

  Approval of Agenda

  
• 00:04:06

  2018-0718

  Approval to appoint Chuck Graham, Don Gravitt, Terry Trammell and Alex Velker to the Upper Ocmulgee River Resource Conservation and Development Council, Inc. Terms expire on June 20, 2019.

  
• 00:04:33

  2018-0663

  Award BL024-18, purchase of public safety uniforms on an annual contract (June 26, 2018 through June 25, 2019), Departments of Corrections, Fire and Emergency Services, Police Services, and Sheriff, to low responsive bidders, Dana Safety Supply, Inc.; Designlab, Inc.; Galls, LLC; Stirling Promotions, Inc.; The Target Group, Inc.; and Uniform Sales America, LLC, per attached bid tabulation, base bid $559,799.85 (this represents a 1% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:05:35

  2018-0659

  Award BL033-18, purchase and installation of ultraviolet disinfection systems for Collins Hill and Mountain Park Aquatic Centers, to low bidder, Duffield Aquatics, Inc., amount not to exceed $114,389.42. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:07:06

  2018-0628

  Approval/authorization for the Chairman to execute a contract with the Georgia Department of Human Services (DHS), to purchase transportation services for the Seniors of Gwinnett County in the amount of $232,707.00. DHS will provide either group and/or one-way trips for the period of July 1, 2018 to June 30, 2019. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:58

  2018-0629

  Approval/authorization to accept a grant from the Atlanta Regional Commission, and to accept a donation from FRIENDS of Gwinnett County Seniors. These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for individuals with disabilities living in Gwinnett County, for the period of July 1, 2018 to June 30, 2019. The grant award is $196,225.00 in federal funds, with a required local match of $152,312.50. The match requirement will be funded by General Fund, FRIENDS of Gwinnett County Seniors and program user fees. Approval/authorization for the Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:09:18

  2018-0686

  Approval/authorization to accept a grant awarded by the Atlanta Regional Commission to use federal and state funds for the provision of services to seniors in Gwinnett County for the period of July 01, 2018 through June 30, 2019. The grant award is anticipated to be $1,778,836.18 in federal and state funds, with a required local match of $107,382.82, for a total contract amount of $1,886,219.00. Approval/authorization for the Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:49

  2018-0665

  Approval to accept funds from the Georgia Department of Corrections in the amount of $10,000.00. These funds will be used for the GED and vocational programs at the facility.

  
• 00:11:54

  2018-0687

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $10,439,990.00, a decrease in assessed value of $116,000.00 for a net increase of $10,323,990.00 for tax years 2010 thru 2017. (Staff Recommendation: Approval)

  
• 00:13:07

  2018-0704

  Approval/authorization for the Chairman to execute an Agreement with the United Way of Greater Atlanta in Gwinnett County to fund an amount not to exceed $50,000.00 to cover half of the staffing costs associated with a position that will lead, organize, and coordinate a strategic approach to address homelessness and affordable housing needs in our community. Final agreement to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:14:13

  2018-0667

  Approval/authorization to accept grant funds in the amount of $67,429.93 from the Georgia Court Appointed Special Advocates (CASA) for the continuation of Gwinnett Juvenile Court CASA program. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. This grant is funded through CASA with no match requirement.

  
• 00:15:13

  2018-0699

  Approval/authorization for Declaration of Taking proceedings for the property of Carriage Hill Associates, Inc., a Georgia corporation, 0.287 acres of Fee Simple Required Right of Way, 0.088 acres of Permanent Construction Easement, 0.196 acres of Temporary Construction Easement, Tax Map No. R7171 001B, Access Road to Proposed State Patrol Office, Parcel 1, Zoning RM-8, amount $52,900.00. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:16:18

  2018-0708

  Approval/authorization for Declaration of Taking proceedings for the property of J. Ronald Stephens, 0.136 acres of Fee Simple Required Right of Way, Tax Map No. R7150 020, Access Road to Proposed State Patrol Office, Parcel 2, Zoning RM-8, amount $19,700.00. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:17:08

  2018-0622

  Award BL037-18, repair and refinishing of the firearms range floor, to low bidder, Riley Contracting, Inc., amount not to exceed $138,000.00. (Staff Recommendation: Award)

  
• 00:17:54

  2018-0664

  Award BL026-18, Emergency Operations Center audio visual upgrade, to low bidder, The ESB Group, amount not to exceed $399,241.61. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:57

  2018-0654

  Approval/authorization to retire from service, Gwinnett County Police K-9 Eros. Approval/authorization for K-9 Eros to be permanently retired to his handler, Corporal Brandon Townley, for the remainder of his life. (Staff Recommendation: Approval)

  
• 00:19:53

  2018-0688

  Award BL047-18, construction of Bay Creek Police Precinct/Alternate 911 Call Center project, to low bidder, Cooper & Company General Contractors, Inc., amount not to exceed $7,045,000.00. Project meets the standards as specified in the County’s Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST Programs. District 3/Hunter (Staff Recommendation: Award)

  
• 00:21:24

  2018-0047

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a 450 square-foot Water Metering Device and Access Easement to the Gwinnett County Water and Sewerage Authority for installation and maintenance of a water meter vault to serve the Bay Creek Precinct and Alternate 911 Call Center, Tax Parcel No. R5165 010. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:22:04

  2018-0049

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a 3,267.23 square-foot Permanent Sewer Easement to the Gwinnett County Water and Sewerage Authority for installation and maintenance of a sewer line to serve the Bay Creek Precinct and Alternate 911 Call Center, Tax Parcel No. R5165 010. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:22:39

  2018-0709

  Award BL018-18, Norcross Senior Services Center renovation, to low responsive bidder, Diversified Construction of Georgia, Inc., amount not to exceed $974,102.00. Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST funds. (Staff Recommendation: Award)

  
• 00:23:28

  2018-0682

  Approval/authorization for Chairman to execute Change Order No. 2 Final with C.W. Matthews Contracting Company, Inc., on the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) widening project, BL024-13. Total Increase of $44,122.54 and a reduction in bid quantities of $3,375,756.53. The revised contract amount is $28,636,103.90. Subject to approval as to form by Law Department. This contract is funded by the Georgia Department of Transportation. District 1/ Brooks (Staff Recommendation: Approval)

  
• 00:24:54

  2018-0640

  Award OS013-18, purchase of a replacement wheel loader, to Yancey Bros. Co., utilizing a State of Georgia competitively procured contract, $134,077.00. (Staff Recommendation: Award)

  
• 00:26:11

  2018-0642

  Award OS010-18, purchase of three (3) replacement excavators and one (1) replacement skidsteer loader, to G.J. & L. Inc., utilizing a State of Georgia competitively procured contract, $393,479.52. (Staff Recommendation: Award)

  
• 00:26:55

  2018-0675

  Award BL051-18, construction and rehabilitation of gravity and sewer force mains on an annual contract (July 16, 2018 through July 15, 2019), to low bidders, John D. Stephens, Inc. and Site Engineering, Inc., base bid $10,000,000.00 (this represents an 8.5% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:27:54

  2018-0676

  Award BL052-18, construction and maintenance of water mains on an annual contract (July 16, 2018 through July 15, 2019), to low bidder, John D. Stephens, Inc., base bid $7,000,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:28:54

  2018-0635

  Approval to renew OS013-16, purchase of Allen Bradley Rockwell Automation products on an annual contract (June 26, 2018 through June 25, 2019), with McNaughton-McKay, base amount $1,400,000.00. (Staff Recommendation: Approval)

  
• 00:29:38

  2018-0671

  Approval to renew BL065-15, restoration of utility repairs on an annual contract (October 07, 2018 through October 06, 2019), with DAF Concrete, Inc., base bid $1,500,000.00. (Staff Recommendation: Approval)

  
• 00:30:32

  2018-0684

  Approval of Change Order No. 1 to BL016-17 Lanier Filter Plant Facility Improvements with Kevin Price General Contractors, Inc., increasing the contract by $52,186.00 and extending the contract completion time by thirty five (35) days. The contract amount is adjusted from $3,583,761.00 to $3,635,947.00. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:31:36

  Adjournment