BOC Work Session 7.17.18

July 17, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 17, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:04:28

  Call To Order

  
• 00:06:43

  Approval of Agenda

  
• 00:07:40

  2018-0716

  Approval to renew BL055-16, purchase of safety shoes on an annual contract (July 21, 2018 through July 20, 2019), Departments of Community Services, Planning and Development, Transportation, and Water Resources, with Saf-Gard Safety Shoe Company, base bid $113,597.00. (Staff Recommendation: Approval)

  
• 00:08:28

  2018-0737

  Approval to renew BL074-16, comprehensive materials and field testing and miscellaneous services on an annual contract (October 05, 2018 through October 04, 2019), Departments of Community Services, Support Services, Transportation, and Water Resources, per the attached recommendation letters, base bid $1,910,000.00 (negotiated cost savings of approximately $6,500.00). This contract is funded 30% by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 00:09:15

  2018-0745

  Approval to renew BL057-16, purchase of crushed stone on an annual contract (July 19, 2018 through July 18, 2019), Departments of Community Services, Transportation and Water Resources, with Hanson Aggregates Southeast, LLC; Martin Marietta Materials, Inc.; Metro Green Recycling, LLC; and Vulcan Materials Company, LP, base bid $420,000.00 (negotiated cost savings of approximately $11,500.00). (Staff Recommendation: Approval)

  
• 00:10:12

  2018-0725

  Award BL038-18, purchase of veterinary pharmaceuticals on an annual contract (July 18, 2018 through July 17, 2019), to low bidders, American Health Service Sales Co. dba Med-Vet International; Jeffers, Inc.; MWI Animal Health; and Patterson Veterinary Supply, Inc., per attached recommendation letter, base bid $100,000.00. (Staff Recommendation: Award)

  
• 00:11:08

  2018-0726

  Award BL044-18, construction of Graves Park amenities, to low bidder, Tri Scapes, Inc., amount not to exceed $2,082,360.72. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 14% through grants awarded by the U.S. Department of Housing and Urban Development. District 2/Howard (Staff Recommendation: Award)

  
• 00:12:09

  2018-0743

  Award OS019-18, purchase of four (4) replacement mowers and three (3) replacement tractors with loaders, to Deere and Company, utilizing a State of Georgia competitively procured contract, $124,173.50. (Staff Recommendation: Award)

  
• 00:13:02

  2018-0731

  Approval to renew BL078-16, construction and repair of trails on an annual contract (October 19, 2018 through October 18, 2019), with Steele & Associates, Inc., base bid $100,000.00 (negotiated cost savings of approximately $3,000.00). (Staff Recommendation: Approval)

  
• 00:13:43

  2018-0733

  Approval to renew BL066-17, purchase of swimming pool chemicals on an annual contract (October 25, 2018 through October 24, 2019), with HanCHEM Corporation, base bid $102,000.00 (negotiated cost savings of approximately $1,800.00). (Staff Recommendation: Approval)

  
• 00:14:22

  2018-0784

  Approval/authorization for the Chairman to execute an Ordinance to Establish an Animal Control Hearing Board. Subject to approval as to form by the Law Department.

  
• 00:15:03

  2018-0720

  Award OS012-18, purchase of three (3) replacement prisoner transport buses, to Peach State Freightliner, LLC, utilizing a State of Georgia competitively procured contract, $231,786.00. (Staff Recommendation: Award)

  
• 00:16:23

  2018-0739

  Award RP012-18, Infinite Energy Center Exhibit Hall expansion architectural design services, to the highest scoring firm, Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., amount not to exceed $2,590,000.00 (negotiated cost savings of approximately $33,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:17:55

  2018-0715

  Approval of the May 31, 2018 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:21:19

  2018-0717

  Approval to renew RP022-16, acquire, rehabilitate, and sell foreclosed single family housing and/or acquire, rehabilitate, manage/operate rental housing for the County's Neighborhood Stabilization Program (NSP) on an annual contract (October 24, 2018 through October 23, 2019), with Gwinnett Window & Door, Inc. and The Macallan Group, LLC, base amount $729,544.48, which includes acquisition, rehabilitation and sale/management of properties (negotiated cost savings of approximately $1,125.00). The Neighborhood Stabilization Program is funded 70% by the Georgia Department of Community Affairs and 30% by the U.S. Department of Housing and Urban Development. (Staff Recommendation: Approval)

  
• 00:22:29

  2018-0783

  Approval/authorization of a resolution establishing the 2018 millage rates; authorizing the levy of taxes within Gwinnett County; approving the Gwinnett County Board of Education’s recommended millage rates; and authorization for the Chairman to execute any and all documents related to the millage rates and digest submission to the Georgia Department of Revenue.

  
• 00:23:15

  2018-0781

  Ratification of the Chairman's authorization to execute an agreement for the awarding of a one-time grant of $228,215.00 from the Georgia Department of Community Affairs to offset losses in local option sales tax revenue resulting from federal spending requirements. (Staff Recommendation: Ratification)

  
• 00:25:07

  2018-0719

  Award OS009-18, provision of voice and data network services on an annual contract, (August 12, 2018 through August 11, 2019), with AT&T, Inc., utilizing a State of Georgia competitively procured contract, base amount $1,200,000.00 (this represents an approximate 16% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:26:24

  2018-0738

  Approval to renew RP004-16, provision of desktop computer hardware leasing on a sixty (60) month contract (August 01, 2018 through July 31, 2019), with PC Specialists, Inc. dba Technology Integration Group, base amount $619,652.00. (Staff Recommendation: Approval)

  
• 00:27:13

  2018-0771

  Approval for the negotiated settlement of a condemnation action, Gwinnett County, Georgia v. Shelly Lee, First Intercontinental Bank and 1.9894 acres of land, Civil Action No. 17-A-11506-9, Superior Court of Gwinnett County, for the total amount of $1,850,000.00, regarding the Gwinnett Transit Center Project, Parcel 1. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:28:09

  2018-0772

  Approval to increase OS018-18, provision of 911 call handling system upgrade, with AT&T Georgia, base amount $128,556.00. (Staff Recommendation: Approval)

  
• 00:28:54

  2018-0636

  Approval/authorization to enter into an Agency Application and Participation Agreement with the Georgia Association of Chiefs of Police. Subject to approval as to form by the Law Department. (Staff Recommendation: Approve)

  
• 00:29:43

  2018-0751

  Approval/authorization for the Chairman to execute an Agreement with the Kids Triathlon, Inc. for the Atlanta Kids Triathlon event to be held on August 26, 2018 with a rain contingency date of September 9, 2018. Subject to approval as to form by the Law Department. (Staff Recommendation: Approved)

  
• 00:30:53

  2018-0722

  Approval to renew RP015-15, provision of custodial services at various Gwinnett County facilities on an annual contract (November 01, 2018 through October 31, 2019), with Building Maintenance Services, Inc., base amount $590,000.00. (Staff Recommendation: Approval)

  
• 00:31:36

  2018-0749

  Approval/authorization for the Chairman to execute a lease assignment between Gwinnett County, City of Atlanta, and SGP Atlanta, LLC; to execute a Memorandum of Office Lease Agreement between Gwinnett County and SGP Atlanta, LLC, on behalf of the High Intensity Drug Trafficking Areas (HITDA) program; and to execute any and all documents necessary to effectuate these transactions. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:45

  2018-0750

  Approval to increase PA027-14, provision of a fuel card program on an annual contract (January 01, 2018 through December 31, 2018) with QuikTrip Corporation, increase base bid from $30,000.00 to $105,000.00. This contract is funded 71% through grants awarded by the Office of National Drug Control Policy. (Staff Recommendation: Approval)

  
• 00:33:34

  2018-0782

  Approval/authorization for Chairman to execute Force Account Agreement with Buford Gas in association with the Hamilton Mill Road (Ivy Mill Drive to Sardis Church Road) and the Hamilton Mill Road at Pucketts Mill Road projects. Total cost is $374,600.00. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:34:54

  2018-0742

  Award BL048-18, Hamilton Mill Road (Ivy Mill Drive to Sardis Church Road) and Hamilton Mill Road at Pucketts Mill Road roadway improvement project, to low bidder, Vertical Earth, Inc, amount not to exceed $3,400,149.18. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST Programs. District 4/Heard (Staff Recommendation: Award)

  
• 00:35:33

  2018-0768

  Approval of incorporation into the Gwinnett County Street Lighting Program, Innsbrook West phase 2. The estimated upfront capital cost is $5,225.00 and the estimated annual revenue and operating cost is $1,179.75. Subject to approval as to form by the Law Department. The installation is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:36:21

  2018-0769

  Approval of incorporation into the Gwinnett County Street Lighting Program, Highlands at Bridgegate. There are no upfront capital costs and the estimated annual revenue and operating cost is $5,132.60. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:36:55

  2018-0770

  Approval/authorization for Chairman to execute a Force Account Agreement with CSX Transportation, Inc. on the Dacula Road at S.R. 8 Roadway Improvement project. The total cost is $431,200.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:37:43

  2018-0774

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Timothy J. Rookis and Janna L. Rookis for property that is part of the SR316 at Harbins Road project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 2.84 acres, more or less, for a total price of $2,474,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2017 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:38:45

  2018-0645

  Approval and adoption of the Connect Gwinnett: Transit Plan, the County's Comprehensive Transit Development Plan. (Staff Recommendation: Approval)

  
• 00:40:16

  2018-0673

  Award BL035-18, Lower Big Haynes Pump Station improvements, to low responsive bidder, Multiplex, LLC, amount not to exceed $810,500.00. Contract to follow award. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Award)

  
• 00:41:18

  2018-0740

  Award BL039-18, countywide fire hydrant installation - phase II, to low bidder, Anderson Grading and Pipeline, LLC, amount not to exceed $403,355.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:42:19

  2018-0744

  Award BL045-18, construction of Sunny Hill Road 48" prestressed concrete cylinder pipe replacement, to low bidder, John D. Stephens, Inc., amount not to exceed $10,907,596.00. Contract to follow award. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Award)

  
• 00:43:20

  2018-0747

  Award OS005-18, purchase of components, software, system maintenance and service for the Invensys-Foxboro control system on an annual contract (August 03, 2018 through August 02, 2019), to Schneider Electric Systems USA, Inc., base amount $1,500,000.00. (Staff Recommendation: Award)

  
• 00:43:58

  2018-0674

  Approval to renew BL081-16, purchase of solids dewatering and thickening polymer on an annual contract (October 19, 2018 through October 18, 2019), with Polydyne, Inc., base bid $1,500,000.00. (Staff Recommendation: Approval)

  
• 00:44:48

  2018-0685

  Approval of Contract Change Order No. 1 to BL111-16 Crooked Creek Water Reclamation Facility CP-4 Improvement Project with Alberici Constructors, Inc., increasing the contract by $1,780,340.77. The contract amount is adjusted from $131,865,200.00 to $133,645,540.77. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:45:44

  2018-0721

  Approval to renew RP014-15, provision of custodial services at various Department of Water Resources facilities on an annual contract (November 01, 2018 through October 31, 2019), with Building Maintenance Services, Inc., base amount $250,000.00. (Staff Recommendation: Approval)

  
• 00:46:19

  2018-0724

  Approval to renew BL067-16, bypass pumping services on an annual contract (September 20, 2018 through September 19, 2019), with Sunbelt Rentals, Inc. and Xylem Dewatering Solutions, Inc., base bid $750,000.00 (negotiated cost savings of approximately $5,600.00). (Staff Recommendation: Approval)

  
• 00:46:54

  2018-0748

  Approval to renew BL038-14, trenchless stormwater pipe rehabilitation on an annual contract (August 06, 2018 through August 05, 2019), with A&S Paving, Inc. and IPR Southeast, LLC, base bid $14,000,000.00. (Staff Recommendation: Approval)

  
• 00:47:45

  Adjournment