BOC Work Session 8.07.18

August 07, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 7, 2018 - 10:00 AM

• 00:00:00

  Call To Order

  
• 00:00:46

  Approval of Agenda

  
• 00:01:45

  2018-0857

  Approval of an appointment to the Animal Control Hearing Board. Term expires July 31, 2019. Chairman's Appointment

  
• 00:02:04

  2018-0858

  Approval of an appointment to the Animal Control Hearing Board. Term expires July 31, 2019. District 1/Brooks

  
• 00:02:15

  2018-0859

  Approval of an appointment to the Animal Control Hearing Board. Term expires July 31, 2019. District 2/Howard

  
• 00:02:59

  2018-0861

  Approval of an appointment to the Animal Control Hearing Board. Term expires July 31, 2019. District 4/Heard

  
• 00:03:12

  2018-0860

  Approval of an appointment to the Animal Control Hearing Board. Term expires July 31, 2019. District 3/Hunter

  
• 00:03:27

  2018-0862

  Approval to accept the resignation of Noemi Puntier from the Human Relations Commission. Term expires August 31, 2019.

  
• 00:03:46

  2018-0808

  Award BL056-18, provision of minor roof repairs on an annual contract (August 07, 2018 through August 06, 2019), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services and Water Resources, to low bidder, Core Roofing Systems, Inc., base bid $241,859.00. (Staff Recommendation: Award)

  
• 00:04:33

  2018-0798

  Approval to renew BL061-16, purchase of bread on an annual contract (August 08, 2018 through August 07, 2019), Departments of Community Services, Corrections, and Sheriff, with Bimbo Bakeries USA, Inc., base bid $269,000.00 (negotiated cost savings of approximately $2,700.00). (Staff Recommendation: Approval)

  
• 00:05:09

  2018-0812

  Approval to renew OS013-17, purchase of TASERS, cartridges, batteries and holsters on an annual contract (August 07, 2018 through August 06, 2019), Departments of Corrections, Police Services, and Sheriff, with Axon Enterprise, Inc., base amount $320,000.00. (Staff Recommendation: Approval)

  
• 00:05:55

  2018-0658

  Award BL028-18, renovation of the Mountain Park Aquatic Center, to low responsive bidder, Waterworks Atlanta, Inc., amount not to exceed $275,537.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:06:49

  2018-0789

  Approval to renew RP021-17, program management services for Gwinnett County SPLOST parks and recreation program on an annual contract (November 08, 2018 through November 07, 2019), with Moreland Altobelli and Associates, Inc., base amount $460,000.00 (negotiated cost savings of approximately $9,200.00). (Staff Recommendation: Approval)

  
• 00:07:35

  2018-0821

  Approval/authorization of Change Order No. 3 to BL126-15 Construction of Gymnasium at George Pierce Park with Headley Construction Corp, increasing the amount by $73,920.17 and extending the contract completion time by one hundred and two (102) days. The contract amount is adjusted from $3,380,494.82 to $3,454,414.99. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:08:19

  2018-0822

  Approval/authorization of Change Order No. 3 to BL042-17 Freeman’s Mill Park – Mill Renovations with Lefko Development, Inc., increasing the amount by $84,233.33 and extending the contract completion time by one hundred forty (140) days. The contract amount is adjusted from $478,499.97 to $562,733.30. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:09:23

  2018-0792

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $4,441,390.00, a decrease in assessed value of $17,798,900.00 for a net decrease of $13,357,510.00 for tax years 2012 thru 2017. (Staff Recommendation: Approval)

  
• 00:10:39

  2018-0817

  Approval of the June 30, 2018 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:11:25

  2018-0746

  Approval/authorization to execute agreements for the U.S. Department of Housing and Urban Development (HUD) Urban County Qualification Plan for 2019-2021. This plan allows Gwinnett County and the participating jurisdictions within the County to remain eligible for federal funding from HUD through the Community Development Block Grant, HOME Investment Partnerships Program, and the Emergency Solutions Grant programs. Approval/authorization for the Chairman, or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. These grant programs are 100% funded from HUD. (Staff Recommendation: Approval)

  
• 00:12:47

  2018-0800

  Award BL060-18, purchase of thermal imagers on an annual contract (August 08, 2018 through August 07, 2019), to low bidder, Fisher Scientific Company, LLC, base bid $110,888.28. (Staff Recommendation: Award)

  
• 00:14:09

  2018-0819

  Award RP005-18, provision of a dental program on an annual contract (January 01, 2019 through December 31, 2019), to the highest scoring firm, Cigna Health and Life Insurance Company, base amount $3,890,411.76 (negotiated cost savings of approximately $56,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is entirely participant funded. (Staff Recommendation: Award)

  
• 00:15:13

  2018-0820

  Award RP006-18, provision of Health Savings Account (HSA), Health Reimbursement Account (HRA), and Flexible Spending Account (FSA) administration on an annual contract (January 01, 2019 through December 31, 2019), to the highest scoring firm, Discovery Benefits, Inc., base amount $122,030.40 (negotiated cost savings of approximately $10,200.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:16:04

  2018-0805

  Approval to renew BL065-17, Liferay DXP Enterprise subscription and support on an annual contract (October 04, 2018 through October 03, 2019), with Emergent, LLC, base bid $111,920.00. (Staff Recommendation: Approval)

  
• 00:16:56

  2018-0900

  Approval of an exchange of real property whereby Gwinnett County will convey to Sugarloaf Hotel Partners, LLC a 0.258 acre portion of Tax Parcel 7122 021, with Gwinnett County reserving from the conveyance an easement for ingress and egress, the real property being conveyed by Gwinnett County having an appraised fair market value of Seven Thousand Seven Hundred Forty ($7,740.00) Dollars and in return Gwinnett County will receive from Sugarloaf Hotel Partners, LLC a 0.836 acre portion of Tax Parcel 7122 012, with Sugarloaf Hotel Partners, LLC reserving from the conveyance an easement for ingress and egress, the real property being received by Gwinnett County having an appraised fair market value of One Hundred Thirty-Eight Thousand Four Hundred ($138,400.00) Dollars, including authorization for the Chairman to execute any and all documents necessary to consummate the transaction. Subject to approval as to form by the Law Department.

  
• 00:19:02

  2018-0723

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Herrera Properties, LLC, a Georgia limited liability company, Beal Bank USA, 5,927.94 square feet of Permanent Easement for Construction and Maintenance of Slopes, 514.38 square feet of Permanent Easement for Construction and Maintenance of Drainage, 611.00 square feet of 30-Month of Temporary Easement for Construction of Drives, Tax Map R7002 016, Cruse Road Intersections at Club Drive and Herrington Road/Bethesda School Road, Parcel 42, Zoning C-1, amount $35,650.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 4/Heard

  
• 00:20:33

  2018-0732

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Lealand 180, LLC, a Delaware limited liability company, Wilmington Trust, National Association, as Trustee for the Registered Holders of Credit Suisse First Boston Mortgage Securities Corp., Multifamily Mortgage Pass-Through Certificates, Series 2017-KF29, 0.216 acres of Permanent Easement for Construction and Maintenance of Drainage, Tax Map No. R7039 801, Cruse Road Intersections at Club Drive and Herrington Road/Bethesda School Road, Parcel 1, Zoning RM, amount $32,550.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 4/Heard

  
• 00:21:53

  2018-0728

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Realty Income Corporation, a Maryland corporation, 2,896.52 square feet of Permanent Easement for Construction and Maintenance of Slopes and Walls, 287.78 square feet of Permanent Easement for Construction and Maintenance of Slopes, 353.66 square feet of 36-Month Temporary Driveway Easement, Tax Map No. R6296 112, Pleasant Hill Road Widening Chattahoochee River to McClure Bridge Road, Parcel 21, Zoning C-2, amount $17,400.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:23:13

  2018-0729

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Selma L. Baum, Mortgage Electronic Registration System, Inc. as Nominee for PennyMac Loan Services, LLC, 16,136.36 square feet of Fee Simple Required Right of Way, 427.60 square feet of Permanent Easement for the Construction and Maintenance of Drainage, 5,604.37 square feet of Permanent Easement for the Construction and Maintenance of Slopes, Tax Map No. R5004 072, Springdale Road and No Business Creek, Parcel 2, Zoning RS-150 amount $26,200.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter

  
• 00:24:33

  2018-0867

  Award RP010-18, provision of emergency management consulting and recovery services on an annual contract (August 09, 2018 through August 08, 2019), to the highest scoring firm, Tetra Tech, Inc., base amount $101,000.00 (this represents an approximate 3% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award

  
• 00:25:37

  2018-0806

  Approval to renew BL083-16, provision of landscaping maintenance services at various Police facilities on an annual contract (October 18, 2018 through October 17, 2019), with ACS Landscape Management, Inc., base bid $113,862.00. (Staff Recommendation: Approval)

  
• 00:26:23

  2018-0807

  Approval to renew OS031-15, crash report reimbursement program on an annual contract (August 07, 2018 through August 06, 2019), with LexisNexis Coplogic Solutions, Inc., estimated revenue $168,130.00. (Staff Recommendation: Approval)

  
• 00:27:37

  2018-0794

  Approval to declare the July 2018 surplus list of vehicles and equipment as surplus/salvage to be disposed of in accordance with Gwinnett County Code of Ordinances (Chapter 2, Article VII, Division 7 § 2-607 – Disposition of Personal Property). The means of disposal could include, but is not limited to, internet auction, public auction, third party auction company, and sealed bid. (Staff Recommendation: Approval)

  
• 00:28:17

  2018-0818

  Award RP007-18, design services and construction document development for the widening of SR124/Scenic Highway from US78/SR10/Stone Mountain Highway to Sugarloaf Parkway, to the highest scoring firm, KCI Technologies, Inc., amount not to exceed $4,869,050.00 (negotiated cost savings of approximately $52,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST program. District 3/Hunter and District 4/Heard (Staff Recommendation: Award)

  
• 00:29:29

  2018-0816

  Approval/authorization for the Chairman to execute an Agreement with the Georgia Department of Transportation for acquisition of right of way on the Western Gwinnett Bikeway Extension project. This agreement commits Federal Funds for the reimbursement of up to an amount of $390,000.00 for eligible right of way expenses. Approval/authorization for the Chairman to sign any and all related documents. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:13

  2018-0828

  Approval/authorization for the Chairman to execute a construction agreement with Norfolk Southern Railway Company for the construction of upgrades to the Suwanee Dam Crossing. Estimated cost of this project is $29,389.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:56

  2018-0802

  Approval to renew OS031-16, purchase of products and services for Goulds, Lightnin and Xylem equipment on an annual contract (September 21, 2018 through September 20, 2019), base amount $300,000.00, and ratification of current contract (September 21, 2017 through September 20, 2018), base amount $363,833.44, with Tencarva Municipal. (Staff Recommendation: Approval)

  
• 00:32:33

  2018-0809

  Approval to renew OS035-16, provision of products and services for Ovivo equipment on an annual contract (November 28, 2018 through November 27, 2019), with Cornerstone H20, LLC, base amount $250,000.00. (Staff Recommendation: Approval)

  
• 00:33:07

  Adjournment