BOC Work Session 8.21.18

August 21, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 21, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:20

  Call To Order

  
• 00:02:10

  Approval of Agenda

  
• 00:03:00

  2018-1094

  Approval/authorization for the Chairman to execute a Resolution Amending the Code of Ethics and Bylaws of the Gwinnett County Animal Advisory Council. Subject to approval as to form by the Law Department.

  
• 00:03:53

  2018-1091

  Approval/authorization to accept the FFY 2015 award of $4,027.45 for the High Intensity Drug Trafficking Areas (HIDTA) program administered by the Office of National Drug Control Policy (ONDCP). This funding will be used to support all initiatives, award recipients and resource recipients of the HIDTA Atlanta-Carolinas 9A funding as determined by the Atlanta-Carolinas HIDTA Executive Board. Approval/authorization for the Chairman, or designee, to execute grant documents, and any other necessary documents. Subject to approval as to form by the Law Department. This grant is 100% funded by ONDCP. (Staff Recommendation: Approval)

  
• 00:05:07

  2018-1129

  Award RP003-18, provision of a new air and light specialty apparatus on an annual contract (August 22, 2018 through August 21, 2019), to the highest scoring firm, SuperVac Manufacturing Co., Inc., base amount $565,000.00 (negotiated cost savings of approximately $7,139.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:06:02

  2018-1141

  Award OS025-18, purchase of new SP95 aerial platform ladder trucks and harvest of ladders from existing trucks on an annual contract (August 22, 2018 through August 21, 2019), to Sutphen Corporation, base amount $1,215,142.27. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:07:27

  2018-1120

  Approval to renew RP008-17, vision program on an annual contract (January 01, 2019 through December 31, 2019), with Vision Service Plan Insurance Company dba VSP Vision Care, base amount $700,864.56. This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:08:15

  2018-1137

  Approval to renew RP009-16, request for voluntary accident, critical illness, hospital indemnity and universal life with long term care (LTC) rider on an annual contract (January 01, 2019 through December 31, 2019), with American Heritage Life Insurance Company dba Allstate Benefits, base amount $810,203.76. This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:09:03

  2018-1138

  Approval to renew RP009-17, wellness program on an annual contract (January 01, 2019 through December 31, 2019), with Asset Health, Inc., base amount $660,282.01. (Staff Recommendation: Approval)

  
• 00:09:36

  2018-1103

  Award OS024-18, Cisco maintenance and support on an annual contract (September 01, 2018 through August 31, 2019), to Prosys Information Systems, Inc., utilizing a State of Georgia competitively procured agreement, base amount $2,526,617.00.

  
• 00:11:16

  2018-1104

  Approval to renew OS018-17, purchase of hardware and supporting software for Rocket Cellular modems on an annual contract (December 04, 2018 through December 03, 2019), with Utility Associates, Inc., base amount $461,286.00. (Staff Recommendation: Approval)

  
• 00:12:04

  2018-1126

  Approval/authorization for the Chairman to execute Permanent Slope Easement and Temporary Construction Easement Agreements with the United States Postal Service, acquiring easement rights from Tax Parcel Number R1001 144 for Project Hamilton Mill Road, Parcel 16, amount of $59,100.00, including the authority to execute any and all documents necessary to consummate the transaction. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 4/Heard

  
• 00:13:09

  2018-1202

  Approval/authorization for the Chairman to execute a Master Lease Agreement with New Cingular Wireless PCS, LLC d/b/a AT&T Mobility for location of cellular services equipment in County Rights of Way. Subject to approval as to form by the Law Department.

  
• 00:14:14

  2018-1209

  Approval/authorization for Declaration of Taking Condemnation proceedings for the properties set forth on Exhibit “A” attached hereto, Gravel Springs Road/State Route 324 at I-85/SR 403 Interchange. Subject to approval as to form by the Law Department. This project is funded by the Georgia Department of Transportation and State Road and Tollway Authority. District 4/Heard

  
• 00:15:12

  2018-1162

  Award RP014-18, provision of consulting services for an on-site assessment for a police situational awareness and crime response center, to the highest scoring firm, Federal Engineering, Inc., amount not to exceed $355,842.00 (negotiated cost savings of approximately $17,166.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:16:12

  2018-1087

  Approval/authorization of a Resolution enabling the Gwinnett County Police Department to maintain compliance with all state requirements regarding its speed detection permit with the Georgia Department of Public Safety. Approval/authorization for the Chairman to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approve)

  
• 00:17:02

  2018-1099

  Award BL053-18, Gwinnett Justice and Administration Center auditorium seating replacement project, to low bidder, SSE and Associates, Inc., dba Southeastern Surfaces & Equipment, amount not to exceed $126,069.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:00

  2018-1115

  Approval to renew BL075-14, purchase of various automobiles, vans, trucks, and accessories on an annual contract (November 06, 2018 through November 05, 2019), with Don Jackson Automotive Group, LLC; Family Ford, Inc. formerly known as Hardy Family Ford; Hardy Chevrolet Buick GMC, Inc.; and Wade Ford, Inc., base bid $4,174,573.00. (Staff Recommendation: Approval)

  
• 00:18:56

  2018-1124

  Approval to renew BL067-15, purchase of various public safety vehicles on an annual contract (September 02, 2018 through September 01, 2019), with Akin Ford Corporation; Hardy Chevrolet Buick GMC, Inc.; and Wade Ford, Inc., base bid $3,223,847.00. This contract is funded 38% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:20:11

  2018-1086

  Award OS027-18 purchase of buses, to Gillig, LLC, through utilization of the Heavy Duty Transit Bus Construction Consortium, a competitively procured agreement, $1,020,624.00. This contract is funded 80% by the Federal Transit Administration (FTA) and 20% by the Transit R&E Fund. (Staff Recommendation: Award)

  
• 00:21:23

  2018-1090

  Approval of incorporation into the Gwinnett County Street Lighting Program, Tribble Mill Gates. Total estimated capital installation cost is $18,775.00 and the estimated annual revenue and operating cost is $3,790.05. Subject to approval as to form by the Law Department. The installation is funded 100% by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:22:09

  2018-1108

  Approval of incorporation into the Gwinnett County Street Lighting Program, Deerwood, Phase 3. Total estimated capital installation cost is $16,312.76 and estimated annual revenue and operating cost is $919.05. Subject to approval as to form by the Law Department. The installation is funded 100% by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:22:55

  2018-1119

  Approval/authorization for the Chairman to execute Supplemental Agreement No. 1 with the Georgia Department of Transportation (GDOT) for the preliminary engineering on the Norcross to Lilburn Multi-Use Trail. Additional federal funds will be allocated in the amount of $251,884.80 with a required local match of $62,971.20. Approval/authorization for the Chairman or designee to sign any and all related documents. Subject to approval as to form by the Law Department. This item is funded 80% by the Georgia Department of Transportation and 20% from the 2017 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:24:08

  2018-1080

  Approval/authorization for the Chairman to execute Change Order No. 1 with Pond & Company for the design of the Norcross to Lilburn Multi-Use Trail. The contract will increase by $314,856.00 for a total revised contract amount of $670,789.00. Subject to approval as to form by the Law Department. Approval/authorization for the Chairman to sign any and all related documents. This item is funded 80% by the Georgia Department of Transportation and 20% from the 2017 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:25:06

  2018-1117

  Approval/authorization for Chairman to execute an Agreement with the Georgia Department of Transportation for acquisition of right of way on the Norcross to Lilburn Multi-Use Trail. This Agreement commits federal funds for the reimbursement of up to an amount of $1,240,000.00 for eligible right of way expenses. Approval/authorization for the Chairman or designee to sign any and all related documents. Subject to approval as to form by the Law Department. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:25:45

  2018-1081

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with Gateway85 Gwinnett Community Improvement District (CID) to complete a study of the Norcross to Lilburn Multi-Use Path to analyze the opportunity for a trailhead at Beaver Ruin Creek and Indian Trail Road. The County will contribute $25,000.00 towards the total cost estimate of $65,000.00. The CID will be responsible for all other costs. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. The County portion of this study is funded by the 2017 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:26:41

  2018-1084

  Approval/authorization for the Chairman to execute Change Order No. 1 to the Beaver Ruin Mid-Block Crossing Agreement with Gateway85 Gwinnett Community Improvement District (CID). This Change Order updates eligible project costs and increases the County contribution from $20,000.00 to $55,000.00. All remaining costs will be funded by the CID and the Georgia Department of Transportation. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. The County portion is funded by the 2014 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:28:16

  2018-1093

  Approval/authorization to enter into a Memorandum of Agreement with the Atlanta Regional Commission, Cobb County, Henry County and the Metro Atlanta Rapid Transit Authority for the use of Remix, a web-based transit planning software. The County agrees to pay $3,780.00 each year for three years which is the County's portion of the 20% local match. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:06

  2018-1109

  Approval/authorization to declare as surplus and transfer one 2002 Orion 30 foot Gwinnett County Transit bus (VIN - 1VHGD3C2X26700307) to the City of Duluth. The City of Duluth will transfer the bus to the Southeast Railway Museum. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:30:01

  2018-1112

  Approval/authorization for the Chairman to execute an Archaeological Research License Agreement between Gwinnett County and the Gwinnett Archaeological Research Society. No cost associated. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:30:35

  2018-1113

  Approval/authorization for the Chairman to execute First Amendment to Lease Agreement by and between State Road and Tollway Authority (SRTA) and the County. The Amendment revises the required transfer of buses from twenty to five. It was determined that five buses was a more equitable transfer for the SRTA participation in the total bus purchase. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:31:43

  2018-1188

  Approval/authorization for the Chairman to execute a Purchase and Sale agreement with Elaine Sloan, Gayle Strickland and William Daniel Brown for property that is part of the Gravel Springs Road/ S.R. 324 at I-85/S.R. 403 Interchange, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 5.075 acres, more or less, of fee simple right of way and .22 acres, more or less, of temporary driveway easement, total cost $1,640,000.00. Subject to approval as to form by the Law Department. This item is 100% funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:32:38

  2018-1096

  Award BL049-18, replacement of Peachtree Station Subdivision Water Main - Phase I, to low bidder, The Dickerson Group, Inc., $1,509,013.00. Contract to follow award. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Award)

  
• 00:33:47

  2018-1133

  Award BL058-18, decommissioning of the Rosemoore Lake Pump Station, to low bidder, RDJE, Inc., amount not to exceed $1,399,523.00. Contract to follow award. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Award)

  
• 00:34:35

  2018-1083

  Approval to renew OS009-17, purchase of products and services for the Jenbacher generator at F. Wayne Hill Water Resources Center on an annual contract (September 06, 2018 through September 05, 2019), with Nixon Energy Solutions, base amount $200,000.00. (Staff Recommendation: Approval)

  
• 00:35:15

  2018-1107

  Approval to renew BL075-17, provision of grounds maintenance at various Department of Water Resources facilities on an annual contract (November 08, 2018 through November 07, 2019), with ACS Landscape Management; Georgia Green Grounds Care, LLC; Ruppert Landscape, Inc.; and Yellowstone Landscape-Southeast, LLC, base bid $450,000.00 (negotiated cost savings of approximately $3,300.00) and re-award section G to ACS Landscape Management. (Staff Recommendation: Approval)

  
• 00:36:04

  2018-1135

  Approval to renew OS029-16, purchase of Schneider Electric Wonderware products and services on an annual contract (October 05, 2018 through October 04, 2019), with Insource Solutions, base amount $650,000.00. (Staff Recommendation: Approval)

  
• 00:36:44

  2018-1142

  Approval to renew BL080-16, purchase of lead-free water service saddles, couplings, clamps and valves on an annual contract (October 19, 2018 through October 18, 2019), with Core & Main, LP fka HD Supply Waterworks; Delta Municipal Supply Company; Ferguson Enterprises, Inc.; and Southern Pipe and Supply, base bid $200,000.00 (negotiated cost savings of approximately $6,000.00). (Staff Recommendation: Approval)

  
• 00:37:28

  Adjournment