BOC Work Session 9.18.18

September 18, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, September 18, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:02

  Call To Order

  
• 00:02:15

  Approval of Agenda

  
• 00:03:06

  2018-1275

  Approval of appointment to the Hospital Authority. Incumbent Claudia C. Walters. Term expires September 30, 2021. District 1/Brooks

  
• 00:03:25

  2018-1276

  Approval of appointment to the Hospital Authority. Incumbent Lois Love. Term expires September 30, 2021. District 3/Hunter

  
• 00:03:43

  2018-1277

  Approval of appointment to the Hospital Authority. Incumbent Roy Beaty. Term expires September 30, 2021. District 3/Hunter

  
• 00:04:02

  2018-1307

  Approval to accept the resignation of Carolyn Penniman from the Animal Control Hearing Board. Term expires July 31, 2019. District 2/Howard

  
• 00:04:25

  2018-1317

  Approval to fill the unexpired term of Carolyn Penniman to the Animal Control Hearing Board. Term expires July 31, 2019. District 2/Howard

  
• 00:04:40

  2018-1336

  Approval to accept the resignation of Joel Taylor from the Development Authority of Gwinnett County. Term expires June 13, 2020. District 3/Hunter

  
• 00:04:58

  2018-1337

  Approval to fill the unexpired term of Joel Taylor from the Development Authority of Gwinnett County. Term expires June 13, 2020. District 3/Hunter

  
• 00:05:18

  2018-1226

  Approval to renew RP011-15 and RP017-15, provision of wrecker services on an annual contract (January 01, 2019 through December 31, 2019), Departments of Police Services and Support Services, with Lance Wrecker Service, Inc.; Statewide Wrecker Service, Inc.; and Willard Wrecker Service, Inc., per the attached recommendation letters, base amount $118,000.00. (Staff Recommendation: Approval)

  
• 00:06:23

  2018-1245

  Approval to renew BL085-14, inspection and testing of fire sprinkler systems at various Gwinnett County buildings on an annual contract (November 20, 2018 through November 19, 2019), Departments of Sheriff, Support Services and Water Resources, with Alliance Fire Protection Services, Inc., base bid $160,000.00. (Staff Recommendation: Approval)

  
• 00:07:20

  2018-1255

  Approval to renew BL096-16, provide painting and general purpose maintenance services on an annual contract (December 20, 2018 through December 19, 2019), Departments of Community Services, Police Services, Support Services and Water Resources, with Atlanta Tile and Masonry, Inc.; A and D Painting, Inc.; Custom Coat, LLC; and Intercontinental Commercial Services, Inc., base bid $537,675.00. (Staff Recommendation: Approval)

  
• 00:08:21

  2018-1231

  Approval/authorization to accept grant funds for the Accountability Court from the U.S. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMHSA) over a five year period in the amount of $1,999,986.00. The SAMHSA grant expands substance use disorder treatment services in the Gwinnett County Adult Drug Treatment Court. Approval to enter into an agreement with View Point Health to provide services on behalf of Gwinnett County. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through SAMHSA with no match requirement.

  
• 00:09:53

  2018-1246

  Award BL069-18, swimming pool maintenance and repair on an annual contract (October 07, 2018 through October 06, 2019), to low bidder, Aquatic Management, Inc., base bid $100,000.00 (this represents a 13.68% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:10:43

  2018-1278

  Award BL078-18, Rhodes Jordan Park multi-purpose field conversion, to low bidder, Precision Turf, LLC, amount not to exceed $2,171,296.00. Contract to follow award. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Award)

  
• 00:11:42

  2018-1281

  Award exhibit design and construction for Freeman’s Mill Park, to low bidder, Pacific Studio, Inc., in the amount of $442,279.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:12:35

  2018-1177

  Approval to renew BL046-16, provision of armored carrier services on an annual contract (January 01, 2019 through December 31, 2019), with Dunbar Armored, Inc., base bid $124,554.69. (Staff Recommendation: Approval)

  
• 00:13:23

  2018-1165

  Approval to renew RP020-14, provision of an on-site health and wellness center on an annual contract (January 01, 2019 through December 31, 2019), with Healthstat, Inc., base amount $1,376,665.42. (Staff Recommendation: Approval)

  
• 00:14:29

  2018-1241

  Approval to renew RP006-16, HMO program on an annual contract (January 01, 2019 through December 31, 2019), with Kaiser Foundation Health Plan of Georgia, Inc., base amount $27,477,983.64. (Staff Recommendation: Approval)

  
• 00:15:11

  2018-1242

  Approval to renew RP019-14, provision of medical & pharmacy benefit administration on an annual contract (January 01, 2019 through December 31, 2019), with Aetna Life Insurance Company, base amount $45,404,793.36. (Staff Recommendation: Approval)

  
• 00:15:57

  018-1243

  Approval to renew RP007-16, retiree Medicare Advantage Plan on an annual contract (January 01, 2019 through December 31, 2019), with Aetna Life Insurance Company, base amount $3,841,283.52. (Staff Recommendation: Approval)

  
• 00:16:29

  2018-1247

  Approval to renew OS032-17, provision of firefighters' cancer benefit program on an annual contract (January 01, 2019 through December 31, 2019), with Association County Commissioners of Georgia - Interlocal Risk Management Agency (ACCG-IRMA), base amount $196,451.20. (Staff Recommendation: Approval)

  
• 00:17:11

  2018-1282

  Award BL084-18, purchase of RemedyForce Service Desk on an annual contract (September 30, 2018 through September 29, 2019), to low bidder, RightStar, Inc., dba RightStar Systems, base bid $114,740.10. (Staff Recommendation: Award)

  
• 00:18:19

  2018-1248

  Approval to renew OS023, support and maintenance for Sustain software on an annual contract (January 01, 2019 through December 31, 2019), with Journal Technologies, Inc., formerly known as Sustain Technologies, Inc., base amount $153,719.00. (Staff Recommendation: Approval)

  
• 00:19:04

  2018-1250

  Approval to renew OS025-16, FileNet support and maintenance on an annual contract (October 01, 2018 through September 30, 2019), with IBM Corporation, utilizing a State of Georgia competitively procured agreement, base amount $154,325.12. (Staff Recommendation: Approval)

  
• 00:19:47

  2018-1212

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of RAMCO Peachtree Hill, LLC, a Delaware limited liability company, The Kroger Company, an Ohio corporation, L.A. Fitness International, LLC, a California limited liability company, 3,799.41 square feet of 60-Month Temporary Easement for the Construction of Slopes, Tax Map. No. R6321 034, Pleasant Hill Road Widening Chattahoochee River to McClure Bridge Road, Parcel 6, Zoning C-2, amount $26,400.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:21:09

  2018-1274

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, Smithton Homes, LLC, requests waiver of the 12 month time lapse requirement for zoning. The prior case, RZR2017-00028, was approved for R-SR (Senior Oriented Residence District) by the Board of Commissioners in February, 2018. The applicant is seeking October, 2018 hearing dates for a proposed Change in Conditions (CIC2018-00012) to modify conditions of zoning related to minimum home size and garage requirements. The property is located in the 500-600 Blocks of Cooper Road and the 2700-2800 Blocks of Langley Road. District 3/Hunter

  
• 00:22:34

  2018-1232

  Approval/authorization for the Chairman to execute any and all documents necessary to release 12,504 square feet (0.287 acres) of permanent construction easement for $8,321.41, located on Tax Parcel No. R7155 518, to Overlook at Huntcrest Commercial, LLC; and 14,349 square feet (0.329 acres) of permanent construction easement for $35,872.50, located on Tax Parcel R7155 567, to Overlook at Huntcrest, LLC. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:23:29

  2018-1269

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power in association with the Old Norcross Tucker Road (Meadowcreek Cluster Elementary School) project. The total cost is $101,122.00. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:24:27

  2018-1257

  Award BL072-18, Old Norcross Tucker Road (Meadowcreek Cluster Elementary School) roadway improvement project, to low bidder, Ohmshiv Construction, LLC., amount not to exceed $249,585.55. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:25:05

  2018-1270

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power in association with the Pleasant Hill Road (Chattahoochee River to McClure Bridge Road) widening project. The total cost is $147,723.00. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. This contract is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:26:02

  2018-1263

  Award BL066-18, Pleasant Hill Road (Chattahoochee River to McClure Bridge Road) widening project, to low bidder, CMES, Inc., amount not to exceed $7,395,550.15. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the 2014 SPLOST Program and 20% by the State Road and Tollway Authority. District 1/Brooks (Staff Recommendation: Award)

  
• 00:26:46

  2018-1266

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Charesa Hulsey for property that is part of the Harbins Road Interchange at S.R. 316, including authority to execute any and all documents necessary to consummate the transaction. This Agreement involves the purchase of 0.478 acres, more or less, of fee simple right of way at a total cost of $290,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2017 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:27:40

  2018-1268

  Approval/authorization for the Chairman execute an Agreement with the Lilburn Community Improvement District (CID) for two transportation planning activities in the US 29/Lawrenceville Highway Corridor. Total cost for both studies is estimated to be $363,500.00. The County will contribute a maximum amount of $58,500.00 toward the total cost of the studies. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. County contribution funded by the 2009 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:28:38

  2018-1271

  Approval/authorization for the Chairman to execute a Maintenance and Indemnity Agreement with the City of Suwanee for landscaping and streetlight installation on the right of way of Suwanee Dam Road. There is no cost to the County. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:29:10

  2018-1267

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc. total cost $3,169,601.25. These projects are funded 94% by various SPLOST programs. (Staff Recommendation: Approval)

  
• 00:29:48

  2018-1261

  Award BL077-18, Water Innovation Center site preparation, to low bidder, J.B. Stevens Construction Co., Inc., amount not to exceed $319,379.09. Contract to follow award. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Award)

  
• 00:30:40

  2018-1221

  Approval to renew BL108-15, inspection and repair services for fire hydrants on an annual contract (January 01, 2019 through December 31, 2019), with American Flow Services, LLC and Georgia Hydrant Services, Inc., base bid $700,000.00. (Staff Recommendation: Approval)

  
• 00:31:26

  2018-1222

  Approval to renew BL081-17, provision of meter reading services on an annual contract (January 01, 2019 through December 31, 2019), with Bermex, Inc., base bid $2,800,000.00. (Staff Recommendation: Approval)

  
• 00:32:05

  2018-1244

  Approval to renew BL116-15, sewer and stormwater assessment program on an annual contract (January 01, 2019 through December 31, 2019), with Woolpert, Inc., base bid $3,500,000.00. (Staff Recommendation: Approval)

  
• 00:32:45

  2018-1249

  Approval to renew BL097-16, provision of electrical equipment installation, inspection and repair on an annual contract (January 01, 2019 through December 31, 2019), with Cleveland Electric Company, base bid $1,000,000.00 (negotiated cost savings of approximately $30,000.00). (Staff Recommendation: Approval)

  
• 00:33:15

  2018-1262

  Approval to renew BL077-14, installation, replacement and/or relocation of stormwater culverts, pipes and appurtenances on an annual contract (January 01, 2019 through December 31, 2019), with The Dickerson Group, Inc. base bid $8,000,000.00. (Staff Recommendation: Approval)

  
• 00:33:57

  2018-1253

  Approval/authorization for the Chairman to execute an Encroachment Agreement for Easement with Georgia Transmission Corporation for work associated with the Middle Yellow River Gravity Sewer Interceptor project. Subject to approval as to form by the Law Department. District 2/Howard. (Staff Recommendation: Approval)

  
• 00:34:39

  2018-1254

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and the City of Lilburn to provide utility improvements as it pertains to the Lilburn Industrial Way Roadway and Utility Improvement project. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:35:44

  2018-1272

  Approval/authorization for the Chairman to execute a Governmental Encroachment Agreement for Easement with Georgia Power Company for work associated with the Big Flat Creek Gravity Sewer and Force Main Project. Subject to approval as to form by the Law Department. District 3/Hunter. (Staff Recommendation: Approval)

  
• 00:36:28

  Adjournment