BOC Work Session 12.18.18

December 18, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, December 18, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:30

  Call To Order

  
• 00:03:59

  Approval of Agenda

  
• 00:05:13

  2018-1673

  Approval of the acceptance of a donation of the following items presented to the Board of Commissioners at the December 15, 2018 Bicentennial Celebration: time capsule; commemorative mosaic art work and Button Gwinnett public art work.

  
• 00:06:18

  2018-1684

  Approval to appoint Tom Martin to the Gwinnett Convention & Visitors Bureau. Term expires December 31, 2021. Incumbent Tom Martin

  
• 00:06:38

  2018-1683

  Approval/authorization for a Resolution to repeal the Human Relations Commission Ordinance and establish the Community Outreach Advisory Board Ordinance.

  
• 00:06:58

  2018-1650

  Award BL109-18, provision of plumbing repair, maintenance, and installation services on an annual contract (January 01, 2019 through December 31, 2019), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, and Water Resources, to low bidder, Talon Property Services, LLC, base bid $412,000.00 (this represents an approximate 1% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:07:54

  2018-1636

  Approval/authorization to accept grant funds for the Veterans' Court Treatment Program in State Court from the Criminal Justice Coordinating Council (CJCC) in the amount of $36,245.00 with an in-kind county match of $4,027.00. This funding will be used for treatment, drug testing supplies, program materials, and surveillance officers. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department.

  
• 00:09:36

  2018-1640

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between the Gwinnett Board of Health and the Gwinnett County Board of Commissioners for the use of offices and complementing space at the OneStop Buford Human Services Center. The Gwinnett Board of Health operates a health clinic and provides health services at the OneStop Buford Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:10:37

  2018-1642

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between the Gwinnett Board of Health and the Gwinnett County Board of Commissioners for the use of offices and complementing space at the OneStop Norcross Human Services Center. The Gwinnett Board of Health operates a health clinic and provides health services at the OneStop Norcross Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:11:23

  2018-1643

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between Ninth District Opportunity, Inc. and the Gwinnett County Board of Commissioners for the use of classrooms, playground, office space and kitchen at the OneStop Norcross Human Services Center. Ninth District Opportunity, Inc. will operate a Head Start program and provide other preschool services at the OneStop Norcross Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:12:19

  2018-1644

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between View Point Health and the Gwinnett County Board of Commissioners for the use of offices and complementing space at the OneStop Buford Human Services Center. View Point Health operates a mental health clinic and provides mental health services at the OneStop Buford Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:12:53

  2018-1645

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between View Point Health and the Gwinnett County Board of Commissioners for the use of offices and complementing space at the OneStop Norcross Human Services Center. View Point Health operates a mental health clinic and provides mental health services at the OneStop Norcross Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:14:07

  2018-1639

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with the University of Georgia Cooperative Extension Service for Extension staff funding. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:14:59

  2018-1638

  Award RP027-18, on-demand printing services on an annual contract (January 06, 2019 through January 05, 2020), to the highest scoring firms, Design Type, Inc.; Fuentes Enterprises dba Interprint Communications; Moore Partners dba More Business Solutions; and Premier Copy Inc., base amount $275,000.00. (Staff Recommendation: Award)

  
• 00:16:07

  2018-1630

  Award RP011-18, provision of property and casualty insurance coverage/services on an annual contract (January 01, 2019 through December 31, 2019), to the highest scoring firms, Arthur J. Gallagher Risk Management Services, Inc.; Marsh USA, Inc.; and Willis Insurance Services of Georgia, Inc., base amount $3,111,947.88. Contracts to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:17:17

  2018-1647

  Award RP023-18, provision of county-wide digital multi-functional imaging devices and management services on a cost-per-copy basis on a multi-year contract, to the highest scoring firm, Milner, Inc. The initial term of this contract shall be January 01, 2019 through December 31, 2019, base amount $866,185.00. This contract may be automatically renewed on an annual basis, for a total lifetime contract term of five (5) years, total base amount $4,330,925.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:11

  2018-1669

  Award RP025-18, construction manager (CM) at risk for the expansion and renovation of the Infinite Energy Center (IEC) forum, grand ballroom and performing arts center, to the highest scoring firm, Holder Construction Group, LLC, to include $72,750,000.00 for the construction services budget, $150,000.00 for pre-construction services, and a 2.15% mark-up fee for profit for a construction budget amount not to exceed $72,900,000.00 (negotiated cost savings of approximately $100,000.00). Authorization for the delegation of authority to the County Administrator to approve guaranteed maximum price (GMP) authorizations and associated change orders. Contract to follow award. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Award)

  
• 00:19:49

  2018-1680

  Award OS042-18, maintenance of risk management and claims administration system software on a multi-year contract, to Marsh ClearSight, LLC. The initial term of this contract shall be January 01, 2019 through December 31, 2019, base amount $109,676.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of three (3) years, total base amount $329,028.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:20:44

  2018-1634

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) revised FY 2017 Action Plan for the Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Programs. Approval/authorization to implement these programs as specified on the attached Action List, and for the Chairman or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. This grant is 100% funded by HUD. (Staff Recommendation: Approval)

  
• 00:21:37

  2018-1651

  Award BL117-18, individual stop loss coverage on an annual contract (January 01, 2019 through December 31, 2019), to low bidder, Amalgamated Life Insurance Company, base bid $1,679,221.36. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:30

  2018-1682

  Award BL125-18, purchase of VMware Network Security Virtualization (NSX) and Virtual Machine (VM) Site Recovery Manager (SRM) on an annual contract (December 19, 2018 through December 18, 2019), to low bidder, ProSys Information Systems, Inc., base bid $306,941.25. (Staff Recommendation: Award)

  
• 00:23:45

  2018-1627

  Approval to renew BL001-18, on-demand installation services for voice and data wiring on an annual contract (February 20, 2019 through February 19, 2020) with Core Technologies, Inc. and Ideal Communications, Inc., base bid $345,000.00. (Staff Recommendation: Approval)

  
• 00:24:25

  2018-1628

  Approval to renew OS024, maintenance for computer aided dispatch (CAD) and record management system (RMS) software systems on an annual contract (February 01, 2019 through January 31, 2020) with Tiburon, Inc., base amount $600,434.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:25:24

  2018-1675

  Approval for Easement Acquisition for the Infinite Energy Center Sewer Project for Declaration of Taking condemnation proceedings regarding the property of Heap Holdings, LLC, Georgia Commerce Bank, Florida Business Development Corporation d/b/a Georgia Small Business Capital, 0.009 acres (373 square feet) of Permanent Utility Easement and 0.020 acres (867 square feet) of 24-month Temporary Construction Easement for the purpose of installing a gravity sewer line, Tax Map No. R7122 190, Zoning C-2, amount $1,989.21. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:26:43

  2018-1676

  Approval for Easement Acquisition for the Infinite Energy Center Sewer Project for Declaration of Taking condemnation proceedings regarding the property of Landings at Sugarloaf Condominium Association, Inc., Landings at Sugarloaf Homeowners Association, Inc., Sugarloaf Liberty, LLC, Centex Homes, a Nevada general partnership, 0.100 acres (4,337 square feet) of Permanent Utility Easement and 0.541 acres (23,593 square feet) of 24-month Temporary Construction Easement for the purpose of installing a gravity sewer line, Tax Map No. R7121 007, Zoning RM-13, amount $8,298.08. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:27:44

  2018-1677

  Approval for Easement Acquisition for the Infinite Energy Center Sewer Project for Declaration of Taking condemnation proceedings regarding the property of Sugarloaf Apartments-Patrician, LLC, Sugarloaf Apartments-MAPA, LLC, and Principal Life Insurance Company, 0.103 acres (4,480 square feet) of Permanent Utility Easement and 0.159 acres (6,932 square feet) of 24-month Temporary Construction Easement for the purpose of installing a gravity sewer line, Tax Map No. R7116 043, Zoning RM-13, amount $20,815.54. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:28:26

  2018-1674

  Approval/authorization for the Chairman to execute a Settlement Agreement and Release with Advanced Disposal Services, LLC related to Contract BL111-15 Landfill Disposal of Bio-Solids and Grit and Screenings on an Annual Contract, providing for the payment to Gwinnett County in the amount of six hundred thousand dollars ($600,000.00), including authority to execute any and all other related documents, all documents being subject to approval as to form by the Law Department

  
• 00:29:18

  2018-1678

  Approval/authorization for the Chairman to execute a Resolution approving the issuance of Revenue Bonds of the Housing Authority of Gwinnett County for the benefit of PEDCOR Investments-2017-CLXVI, L.P. in an aggregate principal amount not to exceed $30,000,000.00 to assist the borrower in financing the acquisition, construction, and equipping of a multi-family housing project at the 1300 and 1400 Blocks of Laurel Crossing Parkway, NE. Subject to approval as to form by the Law Department.

  
• 00:30:25

  2018-1679

  Approval/authorization for the Chairman to execute a Quitclaim Deed between Gwinnett County and the Ferguson Lake Homeowners Association, Inc. concerning Gwinnett County Tax Parcel 5027 001Q, also known as the Ferguson Lake Common Area. Subject to approval as to form by the Law Department.

  
• 00:31:06

  2018-1631

  Award BL087-18, Fire Station No. 6 roof replacement project, to low bidder, RYCARS Construction, LLC, amount not to exceed $201,460.00. Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:31:59

  2018-1641

  Award RP021-18, provision of standby architectural and engineering services on an annual contract (January 01, 2019 through December 31, 2019), to the highest scoring firms, CAS Architecture, P.C.; Clark Patterson Engineers, Surveyor, Architects and Landscape Architect, D.P.C. dba CPL, P.C.; Croft & Associates, P.C.; Hussey, Gay, Bell & DeYoung International, Inc.; Jericho Design Group, LLC; Lindsay, Pope, Brayfield, Clifford & Associates, Inc.; Pieper O-Brien Herr Architects, LTD.; Pond and Company; and Precision Planning, Inc., base amount $2,190,000.00 (negotiated cost savings of approximately $2,300.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:33:08

  2018-1648

  Award BL110-18, provision of landscaping maintenance services at various Gwinnett County facilities on an annual contract (December 20, 2018 through December 19, 2019), to overall low bidder, NTG & Credit LLC, base bid $135,832.00 (this represents an approximate 2.9% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:33:48

  2018-1681

  Award RP020-18, provision of shuttle services for the Gwinnett Justice and Administration Center on an annual contract, (January 01, 2019 through December 31, 2019), to the highest scoring firm, Small Town Limousine Service, Inc. dba Urbana Transportation, base amount $544,952.06 (negotiated cost savings of approximately $23,100.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:34:35

  2018-1622

  Approval/authorization for the Chairman to execute a First Amendment to the Intergovernmental Agreement with the Georgia Department of Community Supervision to extend the term to operate a temporary Day Reporting Center in the County’s One Justice Square facility, located at 446 West Crogan Street in Lawrenceville. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:15

  2018-1629

  Approval/authorization for the Chairman to execute a lease between Gwinnett County and Congressman Rob Woodall for 1,200 square feet of office space at the Gwinnett Justice and Administration Center with an initial term beginning January 3, 2019, and ending January 2, 2020, with an automatic renewal for one additional year. The monthly rental amount will be $2,250.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:56

  2018-1602

  Award BL113-18, SR 324/Gravel Springs Road at SR 124/Braselton Highway roadway improvement project, to low bidder, Strickland & Sons Pipeline, Inc., amount not to exceed $4,085,680.10. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST program. District 3/Hunter and District 4/Heard (Staff Recommendation: Award)

  
• 00:37:07

  2018-1625

  Award BL099-18, pavement marking services on an annual contract (January 01, 2019 through December 31, 2019), to low bidder, Peek Pavement Marking, LLC, base bid $838,100.00 (negotiated cost savings of approximately $24,550.00). This contract is funded 60% by the 2017 SPLOST program. (Staff Recommendation: Award)

  
• 00:37:55

  2018-1671

  Award BL122-18, Lake Louella Road roadway improvement project, to low bidder, CMES, Inc., amount not to exceed $303,530.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:38:51

  2018-1637

  Approval/authorization to apply for and accept Federal Transit Administration (FTA) Section 5307, 5337 and 5339 formula grants and a Congestion Mitigation and Air Quality (CMAQ) award which will provide Federal assistance for operating expenses, security expenditures, bus purchases and rehabilitation expenses and expansion of local service for 2019 in an amount not to exceed $13,135,265.50. Approval/authorization for the Chairman and or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:40:03

  2018-1655

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lawrenceville regarding the re-designation of SR 8 and SR 120 in the Lawrenceville area. The Georgia Department of Transportation (GDOT) plans to abandon portions of these roads to the County and the City of Lawrenceville. GDOT will assume maintenance of portions of Lawrenceville-Suwanee Road and Jackson Street. There is no cost associated with this agreement. Subject to approval as to form by the Law Department. District 1/Brooks, District 3/Hunter and District 4/Heard (Staff Recommendation: Approval)

  
• 00:41:43

  2018-1656

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Georgia Department of Transportation (GDOT) regarding the re-designation of SR 8 and SR 120 in the Lawrenceville area. GDOT plans to abandon portions of these roads to the County and the City of Lawrenceville. GDOT will assume maintenance of portions of Lawrenceville-Suwanee Road and Jackson Street. There are no costs associated with this agreement. Subject to approval as to form by the Law Department. District 1/Brooks, District 3/Hunter and District 4/Heard (Staff Recommendation: Approval)

  
• 00:42:31

  2018-1657

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with RSE Properties Four, LLC and RSE Properties Seven, LLC for property that is part of the Harbins Road Interchange at SR 316 project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 0.647 acres, more or less, of fee simple right of way and 1.442 acres, more or less, of permanent easement at a total cost of $404,900.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2017 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:43:38

  2018-1658

  Approval/authorization for the Chairman to execute a Purchase and Sale agreement with University of North Georgia Foundation, Inc. for property that is part of the Sugarloaf Parkway Extension Phase II, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 63.18 acres, more or less, of fee simple right of way at a total cost of $3,136,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:44:44

  2018-1633

  Award OS034-18, provision of products and services for DeZURIK valves on an annual contract (December 19, 2018 through December 18, 2019), to Eco-Tech, Inc., base amount $500,000.00. (Staff Recommendation: Award)

  
• 00:45:26

  2018-1632

  Approval to renew BL131-17, emergency repair services for water and sewer mains on an annual contract (March 03, 2019 through March 02, 2020), with John D. Stephens, Inc., base bid $450,000.00. (Staff Recommendation: Approval)

  
• 00:46:04

  2018-1608

  Approval/authorization for the Chairman to execute the Lake Lanier Shoreline Stabilization and Erosion Reduction Agreement between Gwinnett County and Lake Lanier Association, Inc., for a not to exceed amount of $250,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:47:09

  2018-1670

  Approval/authorization for the Chairman to execute an Encroachment Agreement with Colonial Pipeline Company for work associated with the Harbins Road Interchange at SR 316 project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:47:49

  2018-1672

  Approval/authorization for the Chairman to execute the Gwinnett County 2019 Water and Sewer Rate Resolution. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:49:39

  Adjournment