BOC Work Session 3.19.19

March 19, 2019 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 19, 2019 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:45

  Call To Order

  
• 00:01:35

  Approval of Agenda

  
• 00:02:22

  2019-0334

  Approval to accept the resignation of Glenn Sikes from the Airport Authority. Term expires December 31, 2020. District 3/Hunter

  
• 00:02:45

  2019-0335

  Approval to fill the unexpired term of Glenn Sikes from the Airport Authority. Term expires December 31, 2020. District 3/Hunter

  
• 00:03:01

  2019-0290

  Award RP028-18, provision of internal auditing services on an annual contract (April 01, 2019 through March 31, 2020), to the highest scoring firm, Rausch Advisory Services, LLC, base amount $221,000.00. Contract to follow award. Subject to approval as to form by the Law Department (negotiated cost savings of approximately $660.00). (Staff Recommendation: Award)

  
• 00:04:10

  2019-0279

  Award BL007-19, purchase only and purchase and installation of sod and sprigs on an annual contract (March 27, 2019 through March 26, 2020), Departments of Community Services, Transportation and Water Resources, to low bidders, A&N Brokerage, Inc.; Arthur A. Jones & Associates, dba Buck Jones Nursery; Benson Construction Company, Inc.; Green Bros. Earth Works No. 3, LLC; Kirkpatricks Turf Landscape Management, LLC; and Tifton Sod, Inc. dba Tifton Turf, per attached bid tabulation, base bid $267,700.00 (this represents a 1.8% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:05:42

  2019-0268

  Approval to renew BL051-16, purchase of drug testing supplies utilizing a drugs of abuse analyzer on an annual contract (July 05, 2019 through July 04, 2020), with Microgenics Corporation, base bid $120,000.00. This contract is funded by the Criminal Justice Coordinating Council grant funds. (Staff Recommendation: Approval)

  
• 00:06:57

  2019-0251

  Award BL008-19, repair and maintenance of aquatic dehumidification systems on an annual contract (April 16, 2019 through April 15, 2020), to low bidder, Southeastern Heating and Air, Inc., base bid $225,000.00. (Staff Recommendation: Award)

  
• 00:07:46

  2019-0187

  Approval/authorization to accept, if awarded, a 21st Century Community Learning Centers Program grant from the Georgia Department of Education over a five year period in the amount of $350,000.00 annually for years one through three, $315,000.00 in year four and $280,000.00 in year five. This funding will be used to assist in the operation of an afterschool program in the Collins Hill School Cluster. Total revenue collected through program fees by the County in this same five year time period will be in the amount of $360,000.00 annually for years one through five. Authorization for the Chairman or designee to execute any and all documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:09:17

  2019-0296

  Approval/authorization to accept an Innovation Grant from the Thanks Mom and Dad Fund in the amount of $4,000.00. These funds will be used to create a Virtual Senior Center experience for clients at Norcross and Centerville Senior Centers who are unable to attend their centers due to illness, rehabilitation or other circumstances which might prevent their attendance. Approval/authorization for the Chairman, or designee, to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:13

  2019-0273

  Approval to renew OS009-16, purchase of firefighter turnout gear on an annual contract (April 20, 2019 through April 19, 2020), with Bennett Fire Products Co., Inc., base amount $495,548.00. (Staff Recommendation: Approval)

  
• 00:11:19

  2019-0274

  Approval to renew RP029-15, purchase of gas hydraulic extrication tools on an annual contract (April 20, 2019 through April 19, 2020), with High Tech Rescue, Inc., base amount $152,031.20. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:12:12

  2019-0162

  Award RP029-18, provision of managed security services on a multi-year contract, to the highest scoring firm, PC Specialists, Inc. dba Technology Integration Group (TIG) in partnership with Symantec Corporation. The initial term of this contract shall be April 01, 2019 through December 31, 2019. This contract may be automatically renewed on an annual basis, for a total lifetime contract term of three (3) years, total base amount $2,990,262.74 (negotiated cost savings of approximately $14,260.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:13:58

  2019-0297

  Award RP024-18, provision of migration from SharePoint 2010 to SharePoint 2016, to the highest scoring firm, B2B Technologies, LLC, amount not to exceed $210,150.00 (negotiated cost savings of approximately $53,850.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:15:32

  2019-0316

  Award RP022-18, ITS professional staffing resources on an annual contract (April 01, 2019 through March 31, 2020), to the highest scoring firms, per the attached recommendation letter, base amount $8,119,475.00 (negotiated cost savings of approximately $421,850.00). Contracts to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:16:46

  2019-0324

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement between TIANG, Inc. and Gwinnett County, Georgia to purchase 8.0074 acres, more or less, of real property located in Land Lot 86, 5th District, Gwinnett County, Georgia, Tax Parcel Identification Number R5086 001 in the amount of $94,000.00 per acre, the exact acreage to be determined by a survey prepared on behalf of Gwinnett County, including authority to execute any and all documents necessary to consummate the transaction. Subject to approval as to form by the Law Department.

  
• 00:18:16

  2019-0325

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement among Roy Lee Wells, Louise A. Wells, and Gwinnett County, Georgia to purchase 1.81 acres, more or less, of real property located in Land Lot 86, 5th District, Gwinnett County, Georgia, Tax Parcel Identification Number R5086 001A for the amount of $225,000.00, including authority to execute any and all documents necessary to Consummate the transaction. Subject to approval as to form by the Law Department.

  
• 00:19:10

  2019-0295

  Approval of UDOA2019-00005 an amendment to the Unified Development Ordinance of Gwinnett County: Title 2 Land Use & Zoning to incorporate State of Georgia mandated regulatory changes associated with the Stormwater Management and Erosion, Sediment and Pollution Control. Subject to approval as to form by the Law Department.

  
• 00:20:25

  2019-0292

  Award OS003-19, purchase of cellular capture system, to The KeyW Corporation, $541,160.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:21:27

  2019-0319

  Award OS008-19, purchase of SoftCode software, to Tyler Technologies, Inc., $168,375.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:45

  2019-0266

  Award BL013-19, interior renovation of the Parkway Lane building project, to low bidder, Beatty Construction, Inc., amount not to exceed $1,027,800.00. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by grant funds. District 2/Ku (Staff Recommendation: Award)

  
• 00:23:36

  2019-0264

  Approval of Allowance of the Gwinnett County Tax Commissioner's 2019 Insolvents List for Tax Years 2007-2018. (Staff Recommendation: Approval)

  
• 00:24:23

  2019-0265

  Approval to renew BL010-18, right-of-way mowing of County roads on an annual contract (March 21, 2019 through March 20, 2020), with Yellowstone Landscape SE, LLC, base bid $586,022.75. (Staff Recommendation: Approval)

  
• 00:25:04

  2019-0277

  Approval to renew RP002-18, disaster debris removal, reduction, disposal and other emergency debris related services on an annual contract (April 01, 2019 through March 31, 2020), with Crowdergulf; Bergeron Emergency Services; and Phillips and Jordan, Inc. Funding and usage will be determined in the event of an emergency. (Staff Recommendation: Approval)

  
• 00:25:38

  2019-0277

  Approval to renew RP002-18, disaster debris removal, reduction, disposal and other emergency debris related services on an annual contract (April 01, 2019 through March 31, 2020), with Crowdergulf; Bergeron Emergency Services; and Phillips and Jordan, Inc. Funding and usage will be determined in the event of an emergency. (Staff Recommendation: Approval)

  
• 00:26:27

  2019-0301

  Approval of incorporation into the Gwinnett County Street Lighting Program, Cainbridge Hill, estimated annual revenue and operating cost $2,184.00. Subject to approval as to form by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:27:06

  2019-0302

  Approval of incorporation into the Gwinnett County Street Lighting Program, Sommerset Hills, Phase 2, estimated annual revenue and operating cost $3,432.00. Subject to approval as to form by Law Department. District 4/Fosque (Staff Recommendation: Approval)

  
• 00:27:35

  2019-0303

  Approval of incorporation into the Gwinnett County Street Lighting Program, Mary Dale Estates, Phase 1, estimated annual revenue and operating cost $2,040.00. Subject to approval as to form by Law Department. District 2/Ku (Staff Recommendation: Approval)

  
• 00:28:17

  2019-0306

  Approval/authorization for the Chairman to execute Change Order No. 3 with the Gwinnett Place Community Improvement District (CID) regarding upgraded lighting at the Venture Drive at Day Drive intersection project and mast arm upgrades at the Venture Drive at Steve Reynolds Boulevard intersection project. The agreement commits CID funds of $75,698.00 for the requested upgrades. The County will pay $89,592.00 for the cost of standard lighting from the 2009 SPLOST program. The CID will pay for any additional costs. Subject to approval as to form by the Law Department. District1/Brooks (Staff Recommendation: Approval)

  
• 00:29:19

  2019-0304

  Approval/authorization for the Chairman to execute a Subgrant Agreement with the Atlanta Regional Commission (ARC) to support the Loop Trail Concept and Feasibility Study. ARC will contribute $100,000.00 with the County contributing $13,000.00 and the Sugarloaf CID contributing $12,000.00 to jointly fund the 20% local match. Approval/authorization for the Chairman, or designee, to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:12

  2019-0308

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Sugarloaf Community Improvement District (CID) to support the Loop Trail Concept and Feasibility Study along the Satellite Boulevard corridor. The study is estimated to cost $125,000.00. A $100,000.00 grant from the Atlanta Regional Commission has been awarded and the County will contribute $13,000.00 and CID will contribute $12,000.00 to jointly fund the 20% local match. Approval/authorization for the Chairman to sign any and all required documentation. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:31:00

  2019-0313

  Award RP015-18, provision of engineering services and construction document development for feasibility study and concept design for the Loop Trail, to the highest scoring firm, Pond & Company, amount not to exceed $122,555.00 (negotiated cost savings of approximately $2,330.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the Atlanta Regional Commission, 10.21% by the 2017 SPLOST program and 9.79% by the Sugarloaf Community Improvement District (CID). District 1/Brooks (Staff Recommendation: Award)

  
• 00:31:38

  2019-0307

  Award BL025-19, Simonton Road at Park Place Drive intersection improvement project, to low bidder, Peach State Construction Co., LLC, amount not to exceed $731,945.50. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST program. District 3/Hunter and District 4/Fosque (Staff Recommendation: Award)

  
• 00:32:18

  2019-0315

  Approval/authorization for the Chairman to execute a Force Account Agreement with City of Buford Gas in association with the Dacula Road at SR 8/US 29/Winder Highway project. Total cost is $162,840.00. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:33:24

  2019-0275

  Award BL011-19, Dacula Road at SR 8/US 29 intersection improvement/bridge reconstruction project, to low bidder, G.P's Enterprises, Inc., amount not to exceed $9,548,000.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 86.57% by various SPLOST funds. District 3/Hunter (Staff Recommendation: Award)

  
• 00:34:00

  2019-0310

  Approval/authorization for the Chairman to execute a Force Account Agreement with Colonial Pipeline Company in association with the Harbins Road Interchange at SR 316 Project. Total cost is $310,000.00. Subject to approval as to form by Law Department. This contract is funded by the 2017 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:35:01

  2019-0311

  Approval/authorization for the Chairman to execute a Force Account Agreement with City of Buford Gas in association with the Harbins Road Interchange at SR 316 Project. Total cost is $555,300.00. Subject to approval as to form by Law Department. This contract is funded by the 2017 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:35:39

  2019-0312

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power in association with the Harbins Road Interchange at SR 316 Project. Total cost is $1,747,791.00. Subject to approval as to form by Law Department. This contract is funded by the 2017 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:36:17

  2019-0298

  Award BL016-19, Harbins Road at SR 316 interchange project, to low bidder, C.W. Matthews Co., Inc., amount not to exceed $30,131,974.31. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:36:54

  2019-0320

  Approval to renew RP001-16, provide aviation demand professional services on an annual contract (May 18, 2019 through May 17, 2020), base amount $542,155.00 and increase current contract (May 18, 2018 through May 17, 2019), from $35,000.00 to $114,139.62 with Michael Baker International, Inc. (Staff Recommendation: Approval)

  
• 00:38:08

  2019-0252

  Award BL010-19, 48-inch pre-stressed concrete cylinder pipe (PCCP) replacement (Loganville Highway to Grayson Tank), to low bidder, John D. Stephens, Inc., amount not to exceed $7,361,994.00. Contract to follow award. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Award)

  
• 00:39:30

  2019-0256

  Award BL015-19, purchase of fire hydrants and fire hydrant repair parts on an annual contract (March 21, 2019 through March 20, 2020), to low bidders, Consolidated Pipe & Supply; Core and Main; Delta Municipal Supply Co., Inc.; Ferguson Enterprises, Inc.; Fortiline, Inc.; and Hydraflo, Inc., per attached bid tabulation, base bid $125,000.00. (Staff Recommendation: Award)

  
• 00:40:17

  2019-0278

  Approval to renew BL038-17, purchase of water meters on an annual contract (June 21, 2019 through June 20, 2020), with Badger Meter, Inc., base bid $1,800,000.00 (negotiated cost savings of approximately $34,980.00). (Staff Recommendation: Approval)

  
• 00:40:55

  Adjournment