BOC Work Session 5.07.19

May 07, 2019 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, May 7, 2019 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:10

  Call To Order

  
• 00:02:03

  Approval of Agenda

  
• 00:03:12

  2019-0500

  Approval to accept the resignation of Dr. Earl Grubbs from the Board of Health. Term expires December 31, 2019.

  
• 00:03:42

  2019-0501

  Approval to appoint John "Jay" Smith, M.D. to fill the unexpired term of Dr. Earl Grubbs. Term expires December 31, 2019.

  
• 00:04:08

  2019-0381

  Approval to renew BL024-18, purchase of public safety uniforms on an annual contract (June 26, 2019 through June 25, 2020), Departments of Corrections, Fire and Emergency Services, Police Services, and Sheriff, with Dana Safety Supply, Inc.; Designlab, Inc.; Galls, LLC; Stirling Promotions, Inc.; The Target Group, Inc.; and Uniform Sales America, LLC, base bid $510,000.00 (negotiated cost savings of approximately $1,250.00). (Staff Recommendation: Approval)

  
• 00:05:04

  2019-0397

  Approval to renew BL053-17, provide parking lot and asphalt trail maintenance and repair on an annual contract (August 18, 2019 through August 17, 2020), Departments of Community Services, Police Services, Support Services and Water Resources, with Advantage Sealcoating, Inc., base bid $1,260,800.00. This contract is funded 63% by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:06:11

  2019-0432

  Approval to renew OS021-18, purchase of trash can liners on an annual contract (June 01, 2019 through May 31, 2020), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services, Transportation, and Water Resources, with Southeastern Paper Group, Inc., utilizing a State of Georgia competitively procured contract, base amount $136,878.00. (Staff Recommendation: Approval)

  
• 00:07:06

  2019-0441

  Approval to renew BL032-18, purchase of fertilizer, herbicides, and insecticides on an annual contract (June 05, 2019 through June 04, 2020), Departments of Community Services, Transportation and Water Resources, with Agrisel USA, Inc.; BWI Companies; Howard Fertilizer and Chemical Company; and SiteOne Landscape Supply, base bid $168,800.00 (negotiated cost savings of approximately $2,065.00). (Staff Recommendation: Approval)

  
• 00:07:55

  2019-0398

  Approval to renew BL044-17, commercial waste and recovered materials hauling on an annual contract (June 06, 2019 through June 05, 2020), with Advanced Disposal Services Atlanta, LLC, base bid $165,000.00. (Staff Recommendation: Approval)

  
• 00:08:42

  2019-0433

  Approval to re-award BL092-18, provision of pre-approved non-emergency medical transportation of seniors on an annual contract (May 07, 2019 through November 30, 2019), line items 1 and 2, to second low bidder, Owl, Inc., base bid $94,500.00. This contract is funded 67% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:09:22

  2019-0445

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between the Atlanta Hawks Foundation, Inc. and Gwinnett County for the renovation of spaces at Lucky Shoals Park, to include providing a new court surface of the outdoor basketball courts and refurbishing an activity room at no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:59

  2019-0446

  Approval/authorization for the Chairman to execute a Memorandum of Understanding between Georgia Nutritional Services, Inc. and Gwinnett County for the purpose of providing sponsorship of a USDA Summer Food Service Program, to include a meal vendor and daily summer meals at Best Friend Park, Lilburn Activity Building and Rhodes Jordan Park at no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:42

  2019-0425

  Award OS014-19, purchase of two (2) replacement 12 passenger prisoner transport buses, to Peach State Freightliner, LLC, utilizing a State of Georgia competitively procured contract, $154,970.00. (Staff Recommendation: Award)

  
• 00:13:52

  2019-0422

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $3,499,390.00, a decrease in assessed value of $2,726,900.00 for a net increase of $772,490.00 for tax years 2012 thru 2018. (Staff Recommendation: Approval)

  
• 00:14:55

  2019-0438

  Approval/authorization of the March 31, 2019 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:17:27

  2019-0396

  Approval/authorization to accept the Georgia Trauma Care Network Commission EMS Trauma Related Equipment Grant in the amount of $37,170.63. The grant can be used for the reimbursement of any trauma related equipment. This funding will be used to reimburse the purchase of two Lucas Chest Compression Systems and Warranty. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded by the Georgia Trauma Care Network Commission with no matching requirements.

  
• 00:18:52

  2019-0430

  Approval to renew RP015-16, maintenance of computers, printers, scanners, servers and peripheral devices on an annual contract (September 21, 2019 through September 20, 2020), with PC Specialists, Inc., dba Technology Integration Group, base amount $300,000.00. (Staff Recommendation: Approval)

  
• 00:19:50

  2019-0462

  Approval/authorization for the Chairman to execute a Certificate approving the issuance of revenue bonds of the Development Authority of Gwinnett County for the benefit of Hebron Educational Ministries, Inc. Subject to approval as to form by the Law Department.

  
• 00:21:28

  2019-0424

  Approval/authorization for the Chairman to execute a Subgrant Agreement with the Atlanta Regional Commission (ARC) related to the acceptance of grant funds in the amount of $300,000.00 for the purpose of assisting the Gwinnett County Police Department in the implementation of a Situational Awareness and Crime Response Center (SACRC). The funds were awarded to assist in the purchase of technologies, software, cameras and hardware or professional services for project management, system assurance and training and do not require a county match. Approval/authorization for the Chairman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:23:01

  2019-0426

  Approval/authorization for the Chairman to execute a Memorandum of Understanding (MOU), and any other necessary related documents, with Ring, LLC to provide the Gwinnett County Police Department access to the Ring Neighborhoods platform and allow for the acceptance of a one-time donation of eighty (80) Ring Video Doorbell 2's valued at $15,920.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:24:14

  2019-0429

  Award BL027-19, Gwinnett County Board of Voter Registration and Elections renovation project, to low responsive bidder, Lichty Commercial Construction, Inc., amount not to exceed $1,045,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:25:20

  2019-0420

  Approval/authorization for the Chairman to execute a Third Amendment to the Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of equipment located on the communication tower at 374 Hickory View Drive, Lawrenceville, Tax Parcel No. R5172 015. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:26:04

  2019-0431

  Award BL043-19, Ridgedale Drive at Pharrs Road and North Road at Ridgedale Drive roadway and intersection improvement project, to low bidder E.R. Snell Contractor, Inc., amount not to exceed $1,415,190.62. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST programs and the City of Snellville. (Staff Recommendation: Award)

  
• 00:27:07

  2019-0437

  Award BL033-19, hauling on an annual contract (May 07, 2019 through May 06, 2020), to low bidder, Alif Transport, Inc., base bid $142,392.40. (Staff Recommendation: Award)

  
• 00:28:08

  2019-0439

  Award BL041-19, Venture Drive at Steve Reynolds Boulevard (Venture Drive at Day Drive) intersection improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $1,994,408.75. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST programs and the Gwinnett Place Community Improvement District (CID). (Staff Recommendation: Award)

  
• 00:28:54

  2019-0262

  Approval/authorization for the Chairman to execute the Second Amendment to the Cooperation Agreement with the Gateway85 Gwinnett Community Improvement District (CID) for Street Light Improvements. Estimated upfront capital installation cost of $ 84,343.00, with the County portion being $79,065.00 and the CID paying $5,278.00 to Georgia Power. Estimated annual revenue and operating cost of $1,266.46. Subject to approval as to form by the Law Department. The installation is primarily funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:30:04

  2019-0263

  Approval/authorization for the Chairman to execute a Memorandum of Agreement with the Georgia Department of Transportation for street light improvements in the SR 140/Jimmy Carter Boulevard right-of-way. Subject to approval as to form by the Law Department. The installation is primarily funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:30:40

  2019-0328

  Approval/authorization for the Chairman to execute an Agreement with the Gateway85 Gwinnett Community Improvement District to accept a $25,000.00 contribution toward the matching requirement for a grant, if awarded, from the Atlanta Regional Commission. The grant will fund a Bus Rapid Transit study that is estimated to cost $800,000.00. The County, along with the Gwinnett Place Community Improvement District, the Gateway85 Gwinnett Community Improvement District, and the Sugarloaf Community Improvement District, will jointly fund the local match of $400,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:03

  2019-0329

  Approval/authorization for the Chairman to execute an Agreement with the Gwinnett Place Community Improvement District to accept a $25,000.00 contribution toward the matching requirement for a grant, if awarded, from the Atlanta Regional Commission. The grant will fund a Bus Rapid Transit study that is estimated to cost $800,000.00. The County, along with the Gwinnett Place Community Improvement District, the Gateway85 Gwinnett Community Improvement District, and the Sugarloaf Community Improvement District, will jointly fund the local match of $400,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:35

  2019-0330

  Approval/authorization for the Chairman to execute an Agreement with the Sugarloaf Community Improvement District to accept a $25,000.00 contribution toward the matching requirement for a grant, if awarded, from the Atlanta Regional Commission. The grant will fund a Bus Rapid Transit study that is estimated to cost $800,000.00. The County, along with the Gwinnett Place Community Improvement District, the Gateway85 Gwinnett Community Improvement District, and the Sugarloaf Community Improvement District, will jointly fund the local match of $400,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:15

  2019-0442

  Approval/authorization for the Chairman to execute an agreement with the Southwest Gwinnett Chamber of Commerce concerning the landscaping of medians in the right of way on Peachtree Industrial Boulevard from Holcomb Bridge Road to South Peachtree Road. The Chamber will be solely responsible for the upgrades and maintenance of the median landscaping. There will be no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:59

  2019-0451

  Approval/authorization for the Chairman to execute an Air Traffic Control Tower Operations Agreement with the Federal Aviation Administration (FAA) and authorization for the County’s Airport Division Director to enter into a Non-Disclosure Agreement with the FAA. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:00

  2019-0444

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., in the amount of $2,921,670.52. These work authorizations are funded 99.1% by various SPLOST programs. (Staff Recommendation: Approval)

  
• 00:35:53

  2019-0353

  Award BL032-19, purchase of portable gas detectors and accessories on an annual contract (May 08, 2019 through May 07, 2020), to low bidder, The Patch Group, LLC dba ASA Safety Equipment, base bid $116,876.53. (Staff Recommendation: Award)

  
• 00:36:48

  2019-0434

  Award BL017-19, variable frequency drive (VFD) maintenance services on an annual contract (May 07, 2019 through May 06, 2020), to low bidder, Electronic Maintenance Associates, Inc., base bid $300,000.00. (Staff Recommendation: Award)

  
• 00:37:33

  2019-0440

  Award BL042-19, replacement of water meters, 2 inches and smaller, on an annual contract (May 08, 2019 through May 07, 2020), to low bidder, UWS, Inc., base bid $490,000.00. (Staff Recommendation: Award)

  
• 00:38:17

  2019-0435

  Approval to renew BL061-15, replacement of large water meters, 3 inches or larger, on an annual contract (August 19, 2019 through August 18, 2020), with The Dickerson Group, Inc., base bid $300,000.00. (Staff Recommendation: Approval)

  
• 00:38:55

  2019-0355

  Approval to renew BL051-18, construction and rehabilitation of gravity and sewer force mains on an annual contract (July 16, 2019 through July 15, 2020), with John D. Stephens, Inc. and Site Engineering, Inc., base bid $12,000,000.00 (negotiated cost savings of approximately $300,000.00). (Staff Recommendation: Approval)

  
• 00:39:45

  2019-0356

  Approval to renew BL052-18, construction and maintenance of water mains on an annual contract (July 16, 2019 through July 15, 2020), with John D. Stephens, Inc., base bid $3,000,000.00. (Staff Recommendation: Approval)

  
• 00:40:25

  2019-0389

  Approval of Change Order No. 1 Final to BL019-17, Hopkins Creek (Dacula) Sewer Interceptor project with Strack, Inc., decreasing the contract by $556,269.75 and extending the contract completion time by eighty one (81) days. The contract amount is adjusted from $3,827,198.00 to $3,270,928.25. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:41:19

  Adjournment