BOC Work Session 6.18.19

June 18, 2019 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 18, 2019 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:26

  Call To Order

  
• 00:03:26

  Approval of Agenda

  
• 00:04:24

  2019-0646

  Approval to appoint Don Gravitt, Alex Velker, John Butler and Jeremy Pratt to the Upper Ocmulgee River Resource Conservation and Development Council, Inc. Terms expire on June 20, 2020.

  
• 00:04:52

  2019-0647

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Joseph Wilson. Chairman's Appointment

  
• 00:05:13

  2019-0649

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Holly Moreland. District 1/Brooks

  
• 00:05:37

  2019-0650

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Raychel Robbins. District 2/Ku

  
• 00:05:52

  2019-0651

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Carla Brown. District 3/Hunter

  
• 00:06:13

  2019-0652

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Peg Murray. District 4/Fosque

  
• 00:06:32

  2019-0653

  Approval of appointment to the Family & Children Services Board. Term expires June 30, 2024. Incumbent Debbie Heard. District 4/Fosque

  
• 00:07:06

  2019-0591

  Award BL044-19, provision of comprehensive HVAC services on an annual contract (July 1, 2019 through June 30, 2020), Departments of Community Services and Support Services, to overall low bidder, Maxair, Inc., base bid $525,472.92. (Staff Recommendation: Award)

  
• 00:08:02

  2019-0493

  Approval to renew BL031-16, purchase of janitorial supplies on an annual contract (August 17, 2019 through August 16, 2020), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services and Water Resources, per the attached recommendation letters, base bid $311,000.00 (negotiated cost savings of approximately $1,300.00). (Staff Recommendation: Approval)

  
• 00:08:43

  2019-0562

  Award BL051-19, Harmony Grove Park lighting project, to low bidder, North Cobb Electrical Services, Inc., amount not to exceed $222,495.00. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:09:42

  2019-0571

  Award BL061-19, purchase & installation of a remote lighting control and usage reporting system, to low bidder, Musco Sports Lighting, LLC, amount not to exceed $149,029.00. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:10:42

  2019-0523

  Approval/authorization to accept a grant awarded by the Georgia Department of Natural Resources (GADNR) in the amount of $2,198.00. The funds will be used for the project Pollinators and Parks: Creating Monarch Way Stations, as part of the agency’s Wildlife Viewing Grants Program. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is funded through GADNR with no matching requirements. (Staff Recommendation: Approval)

  
• 00:11:47

  2019-0554

  Approval/authorization for the Chairman, or designee, to execute a Memorandum of Understanding (MOU), between Gwinnett County and the Atlanta Regional Commission (ARC)/Urban Area Security Initiative (UASI). The MOU provides for the acceptance of ballistic vests for the Gwinnett County Fire and Emergency Services Department. The estimated value of the award is $183,711.00. Upon execution of the award, ARC/UASI will purchase the equipment on the behalf of Gwinnett County. This award does not require a County match. Approval/authorization for the Chairman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:13:02

  2019-0588

  Award OS018-19, purchase of Cisco networking equipment and IT infrastructure products and services on an annual contract (July 16, 2019 through July 15, 2020), to Prosys Information Systems, Inc., utilizing a competitively procured State of Georgia agreement, base amount $4,077,450.00. (Staff Recommendation: Award)

  
• 00:14:15

  2019-0563

  Approval to renew OS010-17, purchase of portable radios and accessories for the Gwinnett County 800 MHz radio system on an annual contract (August 15, 2019 through August 14, 2020), with Motorola Solutions, Inc., base amount $4,664,865.86. (Staff Recommendation: Approval)

  
• 00:15:52

  2019-0578

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Steve E. Lynn, The Estate of Raymond A. Bradberry, Deceased, Raymond A. Bradberry Jr., Martha S. Bradberry, Patricia Ann Reese, and Pamela M. Manos consisting of 2.769 acres in Fee Simple Required Right of Way with Limited Access Rights of 1,265.48 linear feet, Tax Parcel No. R7137 004A, Gravel Springs Road/State Route 324 at I-85/State Route 403 Interchange, amount $373,900.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:17:41

  2019-0654

  Approval/authorization to accept a Deed of Gift from the Baynes Family LLC, at no cost to Gwinnett County, for 10.727 acres of real property, located in Land Lot 166 of the 7th District, adjacent to Peachtree Ridge Park at 3200 Suwanee Creek Road, Suwanee, Georgia, as shown on the attached maps and plats, including authority for the Chairman to execute any and all documents necessary to accept the conveyance, all documents being subject to approval as to form by the Law Department.

  
• 00:18:42

  2019-0623

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, Deuk Bak, requests waiver of the 12 month time lapse requirement for zoning. The prior case, SUP2019-00011, was Approved with Conditions for Automobile Accessories Sales and Installation by the Board of Commissioners in February, 2019. The applicant is seeking September, 2019 hearing dates for a proposed Special Use Permit for an Automobile Repair Shop. The property is located in the 2300 Block of Buford Highway. District 1/Brooks

  
• 00:19:58

  2019-0626

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, Annie Smith, requests waiver of the 12 month time lapse requirement for zoning. The prior case, SUP2018-00065, was Approved with Conditions for an Adult Day Care Center by the Board of Commissioners in December, 2018. The applicant is seeking September, 2019 hearing dates for a proposed Change in Conditions to allow the addition of a second Adult Day Care Facility and to allow exterior garden/patio areas. The property is located in the 4100 Block of Shackleford Road. District 1/Brooks

  
• 00:21:33

  2019-0581

  Approval/authorization to retire from service, Gwinnett County Police K-9 Largo. Approval/authorization for K-9 Largo to be permanently retired to his handler, Corporal J. W. Conklin for the remainder of his life. (Staff Recommendation: Approval)

  
• 00:22:34

  2019-0592

  Approval of the appointment by Judge Christopher A. Ballar, Judge of the Probate Court, of Jorgia Northrup as Associate Judge of the Probate Court on a full-time basis pursuant to Official Code of Georgia Annotated Section 15-9-2.1.

  
• 00:23:33

  2019-0590

  Award OS023-19, purchase of three (3) transit buses, to Gillig, LLC, through utilization of the Heavy Duty Bus Construction Consortium, a competitively procured agreement, $1,568,643.00. Pending grant approval, this contract will be funded 80% by the Federal Transit Administration (FTA). (Staff Recommendation: Award)

  
• 00:25:06

  2019-0549

  Approval to renew RP004-17, transportation consultant demand professional services on an annual contract (July 1, 2019 through June 30, 2020), per the attached recommendation letter, base amount $9,500,000.00 (negotiated cost savings of approximately $112,600.00). This contract is funded 96% by various SPLOST programs. (Staff Recommendation: Approval)

  
• 00:26:00

  2019-0553

  Approval to renew OS040-15, provision of transit system operation and maintenance services on an annual contract (15-039) (July 1, 2019 through June 30, 2020), with Transdev Services, Inc., base amount $18,567,174.89. Pending grant approval, this contract will be funded 32% by the Federal Transit Administration (FTA). (Staff Recommendation: Approval)

  
• 00:26:56

  2019-0520

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Eddie Kenon Smith on the Harbins Road Interchange at SR 316 project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 6.482 acres, more or less, of fee simple right of way, and 5,296.04 square feet, more or less, of permanent easement, 10,346.28 square feet of temporary demolition easement, 4,728.95 square feet of temporary driveway easement and 293.27 linear feet of limited access rights for construction at a cost of $645,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:28:08

  2019-0557

  Award BL052-19, installation of new water meters on an annual contract (July 4, 2019 through July 3, 2020), to low bidder, UWS, Inc., base bid $1,500,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:28:57

  2019-0587

  Award BL058-19, purchase of water meter repair parts, fittings, and meter boxes on an annual contract (June 21, 2019 through June 20, 2020), to low responsive bidders, Delta Municipal Supply Company; Ferguson Enterprises, Inc.; Fortiline, Inc.; and Hayes Pipe Supply, Inc., base bid $725,000.00 (this represents a 3.5% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:29:40

  2019-0566

  Approval of Change Order No. 1 to BL012-17, Water Production Arc Flash and Grounding Improvements project with Excel Electrical Technologies, Inc. increasing the contract by $967,398.15 and extending the contract completion time by two hundred thirty five (235) days. The contract amount is adjusted from $5,498,900.00 to $6,466,298.15. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:30:53

  2019-0573

  Approval to renew OS005-18, purchase of components, software, system maintenance and service for the Invensys-Foxboro control system on an annual contract (August 3, 2019 through August 2, 2020), with Schneider Electric Systems USA, Inc., base amount $1,500,000.00. (Staff Recommendation: Approval)

  
• 00:31:39

  2019-0583

  Approval of Change Order No. 2 to RP002-14, Crooked Creek Water Reclamation Facility CP-4 Improvement Project - Engineering Design and Engineering Services during Construction with CH2M Hill Engineers, Inc., increasing the contract by $4,500,000.00 and extending the contract completion time by one hundred fifty two (152) days. The contract is adjusted from $13,064,214.00 to $17,564,214.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:45

  2019-0584

  Approval of Change Order No.2 BL111-16 Crooked Creek Water Reclamation Facility CP-4 Improvement Project with Alberici Constructors, Inc., increasing the contract by $1,090,882.23 and extending the contract completion date by sixty (60) days. The contract is adjusted from $133,645,540.77 to $134,736,423.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:45

  2019-0568

  Approval/authorization for the Chairman to execute a Cooperative Technical Assistance Intergovernmental Cost Sharing Agreement between Gwinnett County and Atlanta Regional Commission (ARC) to participate with the ARC and other affected local governments for shared technical expertise relating to water supply issues involving the Apalachicola-Chattahoochee Flint River Basin (ACF) and Alabama-Coosa Tallapoosa River Basin (ACT) at an estimated cost of $900,000.00 for a two year period. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:34:43

  2019-0569

  Approval/authorization for the Chairman to execute a Governmental Encroachment Agreement with Municipal Electric Authority of Georgia for work associated with the Paper Mill Road Shoal Creek Interceptor Upgrade project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:24

  Adjournment