BOC Work Session 7.16.19

July 16, 2019 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 16, 2019 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:11

  Call To Order

  
• 00:03:03

  Approval of Agenda

  
• 00:03:59

  2019-0706

  Approval to appoint Arthur Harris, II, A. Solomon Adewusi and Venessa D. Abram to the Region Three Behavioral Health & Developmental Disabilities (DBHDD) Advisory Council. Term expires July 31, 2021.

  
• 00:04:43

  2019-0707

  Approval to accept the resignation of John McCausian from the Housing Authority. Term expires April 23, 2020. District 3/Hunter

  
• 00:05:04

  2019-0708

  Approval to fill the unexpired term of John McCausian from the Housing Authority. Term expires April 23, 2020. District 3/Hunter

  
• 00:05:21

  2019-0730

  Approval to appoint Louise Radloff, Beauty Baldwin and Don Pinkard to View Point Health. Term expires June 30, 2022. Incumbents Louise Radloff, Beauty Baldwin and Don Pinkard

  
• 00:05:45

  2019-0734

  Approval of a BoC appointment to the Family & Children Services Board. Term expires June 30, 2024. Incumbent - Stephen J. Land

  
• 00:06:02

  2019-0735

  Approval of a BoC appointment to the Family & Children Services Board. Term expires June 30, 2024. Incumbent - Vacant Position

  
• 00:06:16

  2019-0683

  Award BL059-19, purchase of safety shoes on an annual contract (July 21, 2019 through July 20, 2020), Departments of Community Services, Planning and Development, Transportation, and Water Resources, to overall low bidder, Saf-Gard Safety Shoe Co., base bid $152,054.00 (this represents a 2.4% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:07:12

  2019-0661

  Approval to renew BL057-16, purchase of crushed stone on an annual contract (July 19, 2019 through July 18, 2020), Departments of Community Services, Transportation and Water Resources, with Hanson Aggregates Southeast, LLC; Martin Marietta Materials, Inc.; Metro Green Recycling, LLC; and Vulcan Materials Company, LP, base bid $475,000.00. (Staff Recommendation: Approval)

  
• 00:07:52

  2019-0673

  Approval to renew BL061-16, purchase of bread on an annual contract (August 8, 2019 through August 7, 2020), Departments of Community Services, Corrections, and Sheriff, with Bimbo Bakeries USA, Inc., base bid $318,600.00 (negotiated cost savings of approximately $6,370.00). (Staff Recommendation: Approval)

  
• 00:08:24

  2019-0675

  Approval to renew BL056-18, provision of minor roof repairs on an annual contract (August 7, 2019 through August 6, 2020), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services, and Water Resources, with Core Roofing Systems, Inc., base bid $240,000.00. (Staff Recommendation: Approval)

  
• 00:09:02

  2019-0670

  Award BL063-19, Collins Hill Aquatic Center mechanical improvements, to low bidder, Presley, Inc., amount not to exceed $404,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:10:02

  2019-0671

  Award BL053-19, replacement of the Bogan Park aquatic slide tower, to low bidder, Waterworks Atlanta, Inc., amount not to exceed $360,060.00 (negotiated cost savings of approximately $9,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:10:53

  2019-0681

  Award RP011-19, provision of a comprehensive parks and recreation master plan, to the highest scoring firm, Perez Planning + Design, LLC, base amount $411,500.00 (negotiated cost savings of approximately $13,300.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:12:06

  2019-0714

  Approval to accept a grant awarded by the Best Friends Animal Society in the amount of $50,000.00. These funds are designated for Targeted Intake Prevention and the Pets for Life Initiative project as part of the 2019 Rachel Ray Save Them All campaign. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. This grant is funded by the Best Friends Animal Society with no matching requirements. (Staff Recommendation: Approval)

  
• 00:13:09

  2019-0622

  Approval/authorization for the Chairman to execute an Access Agreement between Gwinnett County and SECHEM, Inc. to allow access for installation and monitoring of two permanent wells as approved and recommended by the Georgia EPD at Pinckneyville Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:13:52

  2019-0659

  Approval/authorization to accept a grant awarded by the Atlanta Regional Commission in the amount of $2,107,136.58. The funds will be used for the provision of services to seniors in Gwinnett County for the period of July 1, 2019 through June 30, 2020. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is funded through federal and state funds, with a required local match of $144,028.64, for a total contract amount of $2,251,165.22. (Staff Recommendation: Approval)

  
• 00:15:17

  2019-0715

  Approval/authorization for the Chairman and County Administrator to execute the revised Disadvantaged Business Enterprise (DBE) Plan. This requirement is necessary for continued funding from the Federal Aviation Administration (FAA), Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). Approval/authorization to implement this program as specified on the attached Action List. Subject to approval as to form by the Law Department.

  
• 00:16:22

  2019-0727

  Approval/authorization of a Resolution authorizing the inclusion of the eligible positions of the Gwinnett County District Attorney's Office with the Gwinnett County Merit System. (Staff Recommendation: Approval)

  
• 00:17:22

  2019-0655

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $7,864,320.00, a decrease in assessed value of $18,560.00 for a net increase of $7,845,760.00 for tax years 2012 through 2018. (Staff Recommendation: Approval)

  
• 00:18:53

  2019-0657

  Approval/authorization of the May 31, 2019 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:19:58

  2019-0702

  Approval/authorization of a resolution establishing the 2019 millage rates; authorizing the levy of taxes within Gwinnett County; approving the Gwinnett County Board of Education's recommended millage rates; and authorization for the Chairman to execute any and all documents related to the millage rates and digest submission to the Georgia Department of Revenue. (Staff Recommendation: Approval)

  
• 00:20:54

  2019-0711

  Approval/authorization of a Resolution approving the issuance by the Gwinnett County Water and Sewerage Authority of its Refunding Revenue Bonds, Series 2019; authorizing the execution and delivery of a 2019 Supplemental Lease Contract Between Gwinnett County and the Gwinnett County Water and Sewerage Authority relating to the Series 2019 Bonds; and for other related purposes.

  
• 00:22:42

  2019-0716

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) revised FY 2014, 2016, and 2018 Action Plans for the Community Development Block Grant (CDBG) Program. Approval/authorization to implement these programs as specified on the Action List, and for the Chairman or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. This grant is 100% funded by HUD. (Staff Recommendation: Approval)

  
• 00:23:58

  2019-0658

  Approval/authorization to accept the 2019 Chesney Fallen Firefighters Memorial Grant Award from the Georgia Firefighters Burn Foundation, in the amount of $1,469.10, to purchase stovetop fire extinguishers for rangehoods. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through the Georgia Burn Foundation with no match requirements. (Staff Recommendation: Approval)

  
• 00:25:26

  2019-0677

  Approval to renew RP021-16, identity theft protection on an annual contract (January 1, 2020 through December 31, 2020), with Identity Rehab Corporation dba ID Watchdog, base amount $84,153.00. This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:26:35

  2019-0678

  Approval to renew RP005-18, provision of a dental program on an annual contract (January 1, 2020 through December 31, 2020), with Cigna Health and Life Insurance Company, base amount $4,101,657.12. This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:27:18

  2019-0679

  Approval to renew RP006-18, provision of Health Savings Account (HSA), Health Reimbursement Arrangement (HRA), and Flexible Spending Account (FSA) administration on an annual contract (January 1, 2020 through December 31, 2020), with Discovery Benefits, Inc., base amount $120,311.40. (Staff Recommendation: Approval)

  
• 00:28:08

  2019-0643

  Approval to renew OS009-18, provision of voice and data network services on an annual contract (August 12, 2019 through August 11, 2020), with AT&T, Inc., utilizing a State of Georgia competitively procured contract, base amount $1,200,000.00. (Staff Recommendation: Approval)

  
• 00:29:19

  2019-0644

  Approval to renew RP004-16, provision of desktop computer hardware leasing on a sixty (60) month contract (August 1, 2019 through July 31, 2020), with PC Specialists, Inc., dba Technology Integration Group, Lessor Hewlett-Packard Financial Services Company, base amount $1,074,182.09. (Staff Recommendation: Approval)

  
• 00:30:36

  2019-0666

  Approval/authorization to accept grant funds in the amount of $67,429.93 from the Georgia Court Appointed Special Advocate (CASA) for the continuation of Gwinnett Juvenile Court CASA program. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. This grant is funded through CASA with no match requirement.

  
• 00:32:11

  2019-0680

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Satellite Commerce Property, LLC, a Georgia limited liability company, consisting of 6.612 acres in Fee Simple, Tax Parcel R6233 017, 2405 Commerce Avenue, amount $110,200.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program.

  
• 00:33:58

  2019-0676

  Approval to renew RP010-18, provision of emergency management consulting and recovery services on an annual contract (August 9, 2019 through August 8, 2020), with Tetra Tech, Inc., base amount $101,000.00. (Staff Recommendation: Approval)

  
• 00:34:58

  2019-0731

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with Buford City School District to allow the District access to the County owned 800 megahertz (MHz) Radio System for interagency public safety communications until it expires on March 5, 2020. Subject to approval as to form by the Law Department. (Staff Recommendation: Approve)

  
• 00:35:45

  2019-0593

  Approval for the Sheriff to execute a Memorandum of Understanding with the United Way of Metropolitan Atlanta and the Regional Commission on Homelessness to provide homeless individuals released from the Gwinnett County jail with shelter, substance abuse treatment, job skills training, crime prevention education, and case management assistance as an overall collaborative effort to reduce recidivism. Funding to the United Way of Metropolitan Atlanta in the amount of $125,000.00 for FY 2019. Subject to approval as to form by the Law Department.

  
• 00:37:01

  2019-0672

  Approval to declare the June 2019 surplus list of vehicles and equipment as surplus/salvage to be disposed of in accordance with Gwinnett County Code of Ordinances (Chapter 2, Article VII, Division 7 § 2-607 – Disposition of Personal Property). (Staff Recommendation: Approval)

  
• 00:37:45

  2019-0645

  Approval/authorization for the Chairman to execute any and all documents necessary to release 2,115.08 square feet (0.049 acre) of sanitary sewer easement for $2,707.30 on Tax Parcel Nos. R6247 023A and R6247 392, to Buford Road Storage, LLC. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:38:25

  2019-0664

  Approval/authorization of Change Order No. 1 to BL047-18, Construction of Bay Creek Police Precinct/Alternate 911 Call Center, with Cooper & Company General Contractors, Inc., increasing the contract by $336,051.00 and extending the contract completion by 14 days. The contract amount is adjusted from $7,045,000.00 to $7,381,051.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:39:14

  2019-0682

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a 1,048 square-foot Underground Easement and Underground Distribution Construction Agreement to Georgia Power Company for installation and maintenance of an underground power line to serve the Bay Creek Police Precinct and Alternate 911 Call Center on Tax Parcel No. R5165 010. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:39:55

  2019-0710

  Approval/authorization for the Chairman to execute any and all documents necessary to deed 249.84 square feet (0.006 acre) of property at the intersection of West Pike Street and Culver Street to the Georgia Department of Transportation for $4,950.00. Approval of one-time payment of $3,435.30 to the City of Lawrenceville for utility relocation expenses. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:40:36

  2019-0723

  Award BL065-19, Sycamore Road (Sycamore Elementary School to Richland Creek Trail) sidewalk project, to low bidder, Kennedy Tillman, LLC, amount not to exceed $392,378.10. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST program. (Staff Recommendation: Award)

  
• 00:41:26

  2019-0718

  Approval/authorization for the Chairman to execute a construction agreement with the Georgia Department of Transportation (GDOT) for grant funding of $20,048,440.05 for construction and inspection of interchange access ramps on SR 324/Gravel Springs Road at I-85. Approval/authorization for the Chairman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:42:36

  2019-0725

  Award BL047-19, SR 324/Gravel Springs Road at I-85 interchange project, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $18,913,623.05. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 00:43:15

  2019-0719

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power concerning the Venture Drive at Steve Reynolds Blvd/Day Drive intersection improvement project. Total cost is $134,886.00. Approval/authorization for the Chairman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:44:08

  2019-0720

  Approval/authorization for the Chairman to execute a Parcel Quitclaim Deed to the Georgia Department of Transportation (GDOT) for S.R. 13/Buford Highway permanent easement dedication. Additionally the Department requests approval for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:44:50

  2019-0721

  Approval/authorization for the Chairman to execute an agreement with the Sugarloaf Community Improvement District (CID) for the Sugarloaf Parkway at Satellite Boulevard Improvement project. The CID has requested upgraded pavers on the sidewalks and decorative mast arms. Enhancement cost of $33,000.00 will be paid by the CID. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:45:34

  2019-0722

  Approval/authorization for the Chairman to accept a Surface Transportation Block Grant (STBG) that has been transferred to the Federal Transit Administration (FTA) in the amount of $1,000,000.00 (80%). These funds are for a contribution to the Indian Trail Park and Ride rehabilitation project in the amount of $460,000.00 and to the Mid-Life Overhaul for Gwinnett County Transit commuter buses in the amount of $540,000.00 with local matching funds of $250,000.00 (20%). Approval/authorization for the Chairman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:46:40

  2019-0709

  Award OS016-19, provision of products and services for Envirex equipment on an annual contract (July 17, 2019 through July 16, 2020), to Evoqua Water Technologies, LLC, base amount $330,000.00. (Staff Recommendation: Award)

  
• 00:47:29

  2019-0712

  Award BL054-19, repair and rehabilitation of above ground pre-stressed concrete tanks on an annual contract (July 17, 2019 through July 16, 2020), to low bidders, CROM, LLC and Precon Corporation, base bid $800,000.00. (Staff Recommendation: Award)

  
• 00:48:14

  2019-0717

  Award OS022-19, provision of products and services for Caterpillar generators on an annual contract (July 17, 2019 through July 16, 2020), to Yancey Power Systems, base amount $600,000.00. (Staff Recommendation: Award)

  
• 00:48:45

  2019-0561

  Approval to renew OS009-17, purchase of products and services for the Jenbacher generator at F. Wayne Hill Water Resources Center on an annual contract (September 6, 2019 through September 5, 2020), with Nixon Energy Solutions, base amount $200,000.00. (Staff Recommendation: Approval)

  
• 00:49:31

  2019-0705

  Approval to renew BL062-15, inspection and exercising of water and sewer valves on an annual contract (September 1, 2019 through August 31, 2020), with Pure Technologies U.S., Inc. dba Wachs Water Services, base bid $1,250,000.00. (Staff Recommendation: Approval)

  
• 00:50:18

  2019-0713

  Approval to renew BL067-16, bypass pumping services on an annual contract (September 20, 2019 through September 19, 2020), with Sunbelt Rentals, Inc. and Xylem Dewatering Solutions, Inc., base bid $750,000.00 (negotiated cost savings of approximately $26,250.00). (Staff Recommendation: Approval)

  
• 00:50:56

  2019-0662

  Approval/authorization for the Chairman to execute a Governmental Encroachment Agreement for Easement for work associated with the Parkview/Pinecrest Sewer Extension. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:51:38

  Adjournment