BOC Work Session 8.20.19

August 20, 2019 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 20, 2019 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:05

  Call To Order

  
• 00:01:05

  Approval of Agenda

  
• 00:01:58

  2019-0781

  Approval to renew BL074-16, comprehensive materials and field testing and miscellaneous services on an annual contract (October 5, 2019 through October 4, 2020), Departments of Community Services, Support Services, Transportation, and Water Resources, per the attached recommendation letters, base bid $3,150,000.00 (negotiated cost savings of approximately $5,900.00). This contract is funded 24% by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 00:03:01

  2019-0701

  Award BL062-19, purchase of twelve (12) utility carts, to low responsive bidders, Deere and Company and Cobb County Tractor Company, in the amount of $104,700.84. (Staff Recommendation: Award)

  
• 00:03:50

  2019-0821

  Approval of Change Order No. 2 final to BL109-17 Construction of Alexander Park Phase II with Lovvorn Construction, Inc., decreasing the contract by $0.55 and extending the contract completion time by 16 days. The contract amount is adjusted from $4,682,109.19 to $4,682,108.64. This Project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:04:41

  2019-0795

  Approval to accept $50,250.00 in additional educational incentive funding from the Georgia Department of Corrections to assist with educational programming. These funds will be used for the GED and vocational programs at the facility. Approval to accept any additional educational incentive funding awarded for the same purpose under the same program through June 2020. (Staff Recommendation: Approval)

  
• 00:05:43

  2019-0798

  Award BL068-19, carpet and solid floor replacement on an annual contract (August 21, 2019 through August 20, 2020), to low bidder, Personal Touch and Design, Inc., base bid $157,135.00. (Staff Recommendation: Award)

  
• 00:06:25

  2019-0810

  Award BL079-19, provision of poured-in-place concrete and associated miscellaneous site work on an annual contract (August 21, 2019 through August 20, 2020), to low bidder, DAF Concrete, Inc., base bid $160,020.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:07:04

  2019-0766

  Award RP012-19, provision of an Employee Assistance Program (EAP) and work-life services on an annual contract (January 1, 2020 through December 31, 2020), to the highest scoring firm, Harris, Rothenberg International, Inc., dba Humana EAP and WorkLife Services, base amount $207,433.28 (negotiated cost savings of approximately $1,170.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:08:10

  2019-0799

  Approval to renew RP007-16, provision of a retiree Medicare Advantage Plan on an annual contract (January 1, 2020 through December 31, 2020), with Aetna Life Insurance Company, base amount $4,260,454.20. (Staff Recommendation: Approval)

  
• 00:08:50

  2019-0800

  Approval to renew RP009-17, provision of a wellness program on an annual contract (January 1, 2020 through December 31, 2020), with Asset Health, Inc., base amount $746,541.00. (Staff Recommendation: Approval)

  
• 00:09:42

  2019-0801

  Approval to renew RP006-16, provision of an HMO program on an annual contract (January 1, 2020 through December 31, 2020), with Kaiser Foundation Health Plan of Georgia, Inc., base amount $29,845,472.88. (Staff Recommendation: Approval)

  
• 00:10:18

  2019-0803

  Approval to renew RP008-17, provision of a vision program on an annual contract (January 1, 2020 through December 31, 2020), with Vision Service Plan Insurance Company, dba VSP Vision Care, base amount $727,853.52. This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:11:00

  2019-0805

  Approval to renew RP008-16, provision of life, accident and disability plans on an annual contract (January 1, 2020 through December 31, 2020), with Metropolitan Life Insurance Company, dba MetLife, base amount $2,918,689.01. (Staff Recommendation: Approval)

  
• 00:11:51

  2019-0797

  Award OS028-19, purchase of NetApp products and solutions on an annual contract (August 21, 2019 through August 20, 2020), to ProSys Information Systems, Inc., utilizing a competitively procured State of Georgia agreement, base amount $630,489.34. (Staff Recommendation: Award)

  
• 00:13:14

  2019-0819

  Award RP010-19, provision of Gwinnett County's data encryption solution, to the highest scoring firm, Dell Marketing, L.P., amount not to exceed $456,483.00. (Staff Recommendation: Award)

  
• 00:13:59

  2019-0785

  Approval to renew OS024-18, Cisco maintenance and support on an annual contract (September 1, 2019 through August 31, 2020), with Prosys Information Systems, Inc., utilizing a State of Georgia competitively procured agreement, base amount $788,937.00. (Staff Recommendation: Approval)

  
• 00:14:42

  2019-0792

  Approval to renew BL083-16, provision of landscaping maintenance services at various Police facilities on an annual contract (October 18, 2019 through October 17, 2020), with ACS Landscape Management, Inc., base bid $124,820.00. (Staff Recommendation: Approval)

  
• 00:15:34

  2019-0806

  Award BL064-19, Gwinnett County Corrections Facility rooftop HVAC replacement project, to low bidder, Gee's Heating and Air, Inc., amount not to exceed $549,977.54. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:16:17

  2019-0808

  Award BL069-19, renovation of the Gwinnett County Juvenile Court 4B, to low bidder, Barnsley Consulting, LLC, dba Barnsley Construction Group, amount not to exceed $1,148,971.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:17:00

  2019-0809

  Approval to renew BL067-15, purchase of various public safety vehicles on an annual contract (September 02, 2019 through September 01, 2020), with Akin Ford Corporation; Hardy Chevrolet Buick GMC, Inc.; and Wade Ford, Inc., base bid $1,693,500.00. (Staff Recommendation: Approval)

  
• 00:17:43

  2019-0814

  Award OS031-19, purchase of two (2) replacement single axle dump trucks, to Peach State Truck Centers, LLC, utilizing a competitively procured State of Georgia contract, $302,354.00. (Staff Recommendation: Award)

  
• 00:18:35

  2019-0816

  Approval/authorization to apply for and accept, if awarded, a Local Maintenance and Improvement Grant (LMIG) with the Georgia Department of Transportation (GDOT) for assistance in the construction of the Collins Industrial Way Extension project, a new two-lane roadway parallel to SR316/University Parkway from Collins Hill Road to SR 20/Buford Drive. GDOT will contribute up to $1,500,000.00 and the County will provide the remaining funds for a total construction budget of $2,000,000.00. Approval/authorization for the Chairman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:19:45

  2019-0817

  Approval/authorization to apply for and accept, if awarded, a Local Maintenance and Improvement Grant (LMIG) with the Georgia Department of Transportation (GDOT) for assistance in the construction of the SR 124/Braselton Highway at Pine Road intersection improvement project. GDOT will contribute up to $275,000.00 and the County will provide remaining funds for a total construction budget of $360,000.00. Approval/authorization for the Chairman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:20:36

  2019-0804

  Award BL067-19, Bailey Road water main installation, to low bidder, Universal Underground Utility Contractors, Inc., amount not to exceed $285,645.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:21:26

  2019-0812

  Award BL066-19, trenchless stormwater pipe rehabilitation on an annual contract (August 21, 2019 through August 20, 2020), to low bidders, IPR Southeast, LLC; Southern Premier Contractors, Inc.; and Vortex Services, LLC, per attached bid tabulation, base bid $10,500,000.00 (this represents a 7.6% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:24

  2019-0759

  Approval of Change Order No.1 to BL045-18 48-inch PCCP Replacement project (Sunny Hill Road) with John D. Stephens, Inc., increasing the contract by $524,824.56. The contract amount is adjusted from $10,907,596.00 to $11,432,420.56. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:23:48

  2019-0760

  Approval/authorization for the Chairman to execute a Facility Encroachment Agreement No. CSX887821 with CSX Transportation, Inc. in the amount of $500.00 for permitting fees associated with the City of Dacula Phase III Gravity Sewer project. Subject to approval as to form by the Law Department.

  
• 00:24:45

  2019-0761

  Approval/authorization for the Chairman to execute a Facility Encroachment Agreement No. CSX887826 with CSX Transportation, Inc. in the amount of $5,100.00 for permitting fees associated with the City of Dacula Phase III Gravity Sewer project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:25:29

  Adjournment