BOC Work Session November 06, 2012

November 06, 2012 - 11:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, November 6, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:56

  Call To Order

  
• 00:02:45

  Approval of Agenda

  
• 00:03:13

  2012-0989

  Approval to appoint Donald Sequeira, Joseph L. McCarty, Connie C. Jee, Kook-Ja Lee and Kenneth Mims to the Human Relations Commission. Terms expire August 31, 2016.

  
• 00:03:43

  2012-0999

  Approval/authorization for the Gwinnett Convention and Visitors Bureau to formulate a recommendation with regard to the lease of a portion of the County's Civic Center Property for the purpose of construction and operation of a Headquarters Hotel. The County Administrator is authorized to assign appropriate staff of the County to participate in this work and to serve as a liaison between Gwinnett County and the Gwinnett Convention and Visitors Bureau. The lease shall support the public purposes set forth in the Master Plan for the Civic Center property. It is the intent of the Board of Commissioners that the term sheet approved by the Gwinnett Convention and Visitors Bureau on April 25, 2012 shall be used as a basis for beginning discussions which may lead to such a recommendation, but the provisions of the term sheet are not binding upon the County. Any recommendation shall not involve any financial obligation by the County to construct or operate the Headquarters Hotel. The County shall not be obligated to pay any current or future debt associated with the construction or operation of the Headquarters Hotel. This action contemplates that updates will be given regularly to the Board of Commissioners and that any final recommendation shall be submitted to the Gwinnett Convention and Visitors Bureau and the Gwinnett County Board of Commissioners for consideration.

  
• 00:05:50

  2012-0915

  Approval to renew BL082-10, construction and/or replacement of concrete curbs, gutters, basin lids and sidewalks on an annual contract (January 01, 2013 through December 31, 2013), Department of Water Resources and Department of Transportation, to low bidder Gary's Grading & Pipeline Co., Inc., base amount $617,757.00. This contract is funded 35% by the Stormwater Operating Fund, 33% by the Water and Sewer Operating Fund, 24% by the 2009 SPLOST Program and 8% by the General Fund. (Staff Recommendation: Approval)

  
• 00:06:34

  2012-0925

  Approval to renew RP030-11, provision of audit services on an annual contract (January 01, 2013 through December 31, 2013), Office of the County Administrator and Department of Information Technology Services, to the highest scoring firm, Experis Finance US, LLC, base amount $225,000.00 (negotiated cost savings of approximately $2,250.00). This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:07:11

  2012-0934

  Approval to renew BL125-11, on-call electrical repair, maintenance, and installation services on an annual contract (January 04, 2013 through January 03, 2014), Department of Community Services, Department of Fire & Emergency Services, Sheriff's Department and Department of Support Services, to low bidders as follows: LMI Systems, Inc. and Cleveland Electric Company, base amount $230,000.00. This contract is funded 36% by the General Fund, 26% by the Administrative Support Fund, 20% by the 2009 SPLOST Program, 11% by the 2005 SPLOST Program and 7% by other funds. (Staff Recommendation: Approval)

  
• 00:07:55

  2012-0980

  Approval/authorization of a Resolution to impose a cap on the Gwinnett County Probate Judges Vital Records Compensation; to establish the methods and process for payment of such compensation; to establish an effective date; and for other purposes. (Staff Recommendation: Approval)

  
• 00:09:09

  2012-0966

  Award RP014-12, provision of banking services on an annual contract (January 01, 2013 through December 31, 2013), to the highest scoring firm, Wells Fargo Bank, NA, base amount $429,660.85. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 63% by the Water and Sewer Operating Fund, 23% by the Administrative Support Fund, 8% by the General Fund, and 6% by other funds. (Staff Recommendation: Award)

  
• 00:09:49

  2012-0911

  Approval to renew RP030-10, provide data collection of residential new construction, data confirmation and assistance in processing residential appeals on an annual contract (January 01, 2013 through December 31, 2013), with the highest scoring firm, LMC, Inc., base amount $900,000.00 (negotiated cost savings of approximately $26,297.00). (Staff Recommendation: Approval)

  
• 00:10:23

  2012-0912

  Approval to renew RP041-11, printing and mailing of various tax forms on an annual contract (January 03, 2013 through January 02, 2014), with the highest scoring firm, Manatron, Inc., base amount $182,000.00 (negotiated cost savings of approximately $9,100.00). (Staff Recommendation: Approval)

  
• 00:10:51

  2012-0921

  Approval to renew RP031-10, housing rehabilitation & environmental inspection services for the Gwinnett County Community Development Program on an annual contract (January 04, 2013 through January 03, 2014), with the highest scoring firms, Stephen L. Chalfant and Amerispec, base amount $150,000.00. This contract is funded by the U.S. Department of Housing & Urban Development Community Development Block Grant. (Staff Recommendation: Approval)

  
• 00:11:27

  2012-0930

  Approval of a Resolution of the Gwinnett County Board of Commissioners authorizing the Chairman to execute any and all documents necessary for the collection and payment of ad valorem taxes, fees and special assessments on tangible property other than motor vehicles, subject to review and approval by the Law Department.

  
• 00:13:14

  2012-0972

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and error discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease in assessed value of $5.4 million for tax years 2007 thru 2012. (Staff Recommendation: Approval )

  
• 00:14:03

  2012-0975

  Approval/authorization to establish and administer a Special Revenue Fund entitled the Authority Imaging Fund Clerk of Court, pursuant to a recommendation from the County's external auditors and O.C.G.A. 15-6-94. Approval to amend the 2012 budget to establish estimated revenue and appropriations for the Clerk of Court Authority Imaging Fund in the amount of $1,632,199. (Staff Recommendation: Approval )

  
• 00:15:24

  2012-0976

  Approval/authorization to amend the 2001 SPLOST budget, thereby, closing the 2001 SPLOST Fund and transferring the remaining balance to the 2009 SPLOST program.

  
• 00:16:37

  2012-0926

  Approval to renew RP014-11, emergency medical patient billing services on an annual contract (January 01, 2013 through December 31, 2013), to the highest scoring firm, Digitech Computer, Inc., base amount $750,000.00. (Staff Recommendation: Approval)

  
• 00:17:05

  2012-0956

  Approval to accept the 2012 Remembering When, a Fire and Fall Prevention Program for Older Adults scholarship awarded to Sylvia Goalen, Community Risk Reduction Education Section, and Shawn Valdez of Gwinnett Senior Services. The scholarship awarded by the National Fire Protection Association is valued at more than $4,000.00 which covers the cost of the training and travel expenses for a twomember team. (Staff Recommendation: Approval)

  
• 00:18:09

  2012-0931

  Approval/authorization for the Chairman to execute an Amendment to the Great West model 457(b) Plan Document for Governmental Employers allowing a change to eligible participants to exclude seasonal, temporary or similar part-time employees effective January 1. 2013. The Retirement Plans Management Committee approved this item at its meeting on August 23, 2012.

  
• 00:19:08

  2012-0937

  Approval/authorization to adopt the Merit System Rules and Regulations changes effective September 13, 2012 as approved by the Merit System Board on September 13, 2012.

  
• 00:20:28

  2012-0951

  Approval to renew RP033-10, Systems, Applications, & Products (SAP) professional services on an annual contract (January 01, 2013 through December 31, 2013), with the highest scoring firms, Sage Group Consulting, Inc., Smartsoft International, Inc., and NTT Data, Inc., formerly Intelligroup, Inc., base amount $880,000.00 (negotiated cost savings of approximately $17,600.00). This contract is funded by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:21:40

  2012-0906

  Approval/authorization for the approval of a Resolution adopting the updated Gwinnett County Emergency Operations Plan. (Staff Recommendation: Approve)

  
• 00:22:12

  2012-0969

  Approval/authorization for the Georgia Emergency Management Agency (GEMA) to retain and expend local funds on behalf of the Gwinnett County Police Department, Hazardous Device Unit (HDU-CBRNE) in the amount of $65,000.00 to enhance Law Enforcement CBRNE team capabilities. Approval/Authorization for the Chairman to delegate authority to the Chief of Police to execute the Memorandum of Agreement (MOA) and other related documents on behalf of the County. The MOA is subject to review and approval by the Law Department. (Staff Recommendation: Approve)

  
• 00:23:11

  2012-0991

  Approval/authorization to accept a Grant Award from the Department of Homeland Security (DHS) and the Georgia Emergency Management Agency (GEMA) to enhance the Gwinnett County Police Department's, Hazardous Device Unit (HDU-CBRNE) in the amount of $74,000.00. No impact to the operating budget. Approval/Authorization for the chairman to designate the Department of Financial Services Director to execute grant documents and any other necessary documents, subject to Law Department review. (Staff Recommendation: Approve)

  
• 00:23:35

  2012-0967

  Ratification by the Gwinnett County Board of Commissioners of the existing Memorandums of Understanding with the High Intensity Drug Traffic Authority (HIDTA) (Metro Atlanta Task Force Groups 1-4) and to accept funding from HIDTA. Approval/Authorization for the Chairman to delegate authority to the Chief of Police to execute agreements and other related documents on behalf of the County. The funding from HIDTA will be used to pay for overtime costs (TBD) associated with this task force. Subject to review by the Law Department. (Staff Recommendation: Approve)

  
• 00:24:02

  2012-0973

  Ratification by the Gwinnett County Board of Commissioners of the existing Memorandum of Understanding (MOU) with the Georgia Gwinnett College to provide high quality internships for the Institution's students. Approval/Authorization for the Chairman to delegate authority to the Chief of Police to execute agreements and other related documents on behalf of the County. All documents subject to review and approval by the Law Department. (Staff Recommendation: Approve)

  
• 00:24:43

  2012-0968

  Award BL114-12, purchase and installation of carpet at the Gwinnett County Detention Center, to low responsive bidder, Southern Flooring & Interiors, Inc., amount not to exceed $161,495.00. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:25:21

  2012-0920

  Award BL102-12, Gwinnett County senior services phase II project in compliance with the County's proposed construction standards, to low bidder, Talbot Construction Inc., amount not to exceed $2,142,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the U.S. Department of Housing & Urban Development Community Development Block Grant. District 4/Heard (Staff Recommendation: Award)

  
• 00:26:29

  2012-0927

  Award BL110-12, Gwinnett County Government Annexphase I HVAC system replacement & interior renovation project in compliance with the County's proposed construction standards, to low bidder, Amacher Bros. Construction Co., Inc., amount not to exceed $304,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:27:27

  2012-0923

  Approval to renew RP028-09, provision of custodial services at various Gwinnett County facilities on an annual contract (January 01, 2013 through December 31, 2013), to the highest scoring firm, GMI Group, Inc., base amount $578,277.00. This contract is funded 45% by the General Fund, 43% by the Administrative Support Fund and 12% by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:28:24

  2012-0916

  Approval/authorization for Chairman to execute an Intergovernmental Maintenance/Repair Agreement with Gwinnett Technical College. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:03

  2012-0936

  Approval/authorization of change order no. 2 final closeout to BL043-11 Renovation of Police Headquarters with Cooper & Company General Contractors, Inc. in the amount of $65,765.00. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:30:07

  2012-0986

  Award BL118-12, North Berkeley Lake Road (1,200 feet west of Lakeshore Drive to Bush Road) pedestrian safety improvements project, project number F-0819, to the low bidder, Johnson Landscapes, Inc., d/b/a Vertical Earth Corporation, amount not to exceed $455,269.44. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:30:48

  2012-0919

  Approval to renew RP025-10, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2013 through December 31, 2013), with the highest scoring firm, Moreland Altobelli Associates, Inc., base amount $4,000,000.00 (negotiated cost savings of approximately $20,000.00). This contract is funded 80% by the 2009 SPLOST Program, 18% by the 2005 SPLOST Program and 2% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:31:44

  2012-0924

  Approval to renew BL098-11, traffic signal & intelligent transportation system (ITS) demand services on an annual contract (January 01, 2013 through December 31, 2013), section 1 with low bidder, Georgia Management Agency, Inc. d/b/a Roadworx, section 2 with low bidder, Republic Intelligent Transportation Services, Inc., section 3 and section 4 with low bidder, North Cherokee Electrical, Inc., and section 5 with low responsive bidder, The ComTran Group, Inc., base bid $465,357.00 (negotiated cost savings of approximately $12,797.00). This contract is funded 54% by the General Fund and 46% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:33:04

  2012-0938

  Approval to renew RP026-10, transportation consultant demand professional services on an annual contract (January 01, 2013 through December 31, 2013), with the highest scoring firms (per attachment A), base amount $2,500,000.00 (negotiated cost savings of approximately $62,500.00). This contract is funded 95% by the 2009 SPLOST Program, 4% by the 2005 SPLOST Program and 1% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:33:55

  2012-0957

  Approval of the settlement of the condemnation action regarding Ruth Neumann a/k/a Margaret Ruth Neumann, CAFN 09-A- 01746-9, on the Sugarloaf Parkway Extension Phase I project, PN F-0270- 01, Parcel 96, total cost $650,000.00, including funds previously deposited into the Registry of the Court. This settlement is funded by the 2009 SPLOST Program. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:34:32

  2012-0970

  Approval to accept a right-of-way donation from the Georgia Department of Transportation on Pleasant Hill Road. There is no cost associated. Approval for Chairman to execute any and all related documents. Subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:35:09

  2012-0961

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Infrasource Underground Construction Services, LLC, for SR 13 Buford Highway Automated Traffic Management System/Intelligent Transportation System (ATMS/ITS) project, M-0685-03, total reduction $89,754.45, revised contract amount $1,106,044.44. Subject to approval by Law Department. This project is funded by the American Recovery & Re-Investment Act - 2009 SPLOST Grant Fund. Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:36:09

  2012-0962

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Infrasource Underground Construction Services, LLC, for Sugarloaf Parkway (Peachtree Industrial Boulevard to SR 20/Grayson Highway) Automated Traffic System/Intelligent Transportation System (ATMS/ITS) project, M-0685- 04, total increase $7,632.00, total reduction $86,230.09, revised contract amount $1,305,955.18. Subject to approval by Law Department. This project is funded by the American Recovery and Reinvestment Act 2009 SPLOST Grant Fund. Districts 2/Howard and 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:37:08

  2012-0963

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Baldwin Paving Company, Inc., for Peachtree Industrial Boulevard at SR 120 project, M-0040, total increase $880.00, total reduction $477,146.39, revised contract amount $1,676,567.55. Subject to approval by Law Department. This project is funded 43.6% by the 2005 SPLOST Program and 56.4% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:38:04

  2012-0965

  Approval/authorization for the Chairman to execute a Collateral Assignment of Lease, Acceptance and Consent of Lessor, and Memorandum of Ground Lease for Lou Sobh Aviation, Inc., which is in the process of refinancing the loan on their Airport leasehold. No cost associated. All documents subject to review and approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:38:55

  2012-0964

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., Total Cost $881,350.00. These projects are funded 54% by the 2009 SPLOST Program and 46% by the 2005 SPLOST Program. All Commission Districts (Staff Recommendation: Approval)

  
• 00:39:44

  2012-0907

  Award BL099-12, pump station maintenance building project, to low bidder, Hamby Construction Company, Inc., amount not to exceed $1,155,415.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:40:48

  2012-0913

  Award BL093-12, Windscape Village Lane sanitary sewer replacement project, to low bidder, John D. Stephens, Inc., amount not to exceed $148,529.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:41:31

  2012-0914

  Award BL097-12, provision of meter reading services on an annual contract (January 01, 2013 through December 31, 2013), to low bidder, Corix Utilities (US), Inc., base bid $2,409,711.20. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:42:31

  2012-0922

  Award RP019-12, condition assessment of sewer force mains, to the highest scoring firm, Jason Consultants, LLC dba Pure Services, Inc., amount not to exceed $1,794,512.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (negotiated cost savings of approximately $87,332.80) This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:43:48

  2012-0949

  Award BL111-12, purchase of citric acid on an annual contract (December 02, 2012 through December 01, 2013) to low bidder, Univar USA, Inc., base bid $263,040.00. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:44:30

  2012-0950

  Award BL092-12, electrical safety modifications for twenty wastewater pump stations-construction package 2 (CP2), to the low bidder, Crowder Construction Company, amount not to exceed $220,479.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded through the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:45:28

  2012-0982

  Award RP021-12, South Gwinnett pump station and force main improvements phase II, to the highest scoring firm, John D. Stephens, Inc., amount not to exceed $7,660,293.75. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:46:42

  2012-0918

  Approval to renew BL129-11, replacement of large water meters, 3 inch and larger on an annual contract (January 01, 2013 through December 31, 2013), to low bidder, The Dickerson Group, Inc., base bid $872,635.00. This contract is funded through the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:47:24

  2012-0932

  Approval to renew BL098-09, purchase of liquid cationic polymer on an annual contract (November 19, 2012 through November 18, 2013), to low bidder, Polydyne, Inc., base bid $119,928.04 (negotiated cost savings of approximately $17,184.00). This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:48:05

  2012-0935

  Approval to renew BL112-11, purchase of caustic soda on an annual contract (December 16, 2012 through December 15, 2013), with low bidder, Allied Universal Corporation, base amount $189,749.25. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:49:04

  2012-0987

  Approval of increase in contract amount and ratification of BL122-09, provision of electrical equipment installation, inspection and repair on a multi-year contract (February 3, 2010 through December 31, 2012) in the amount $1,883,000.00 (increase of $400,000.00) with Cleveland Electric Company. This contract is funded 87.5% by the Water & Sewer Renewal & Extension Fund and 12.5% by the Water & Sewer Operating Fund (Staff Recommendation: Approval)

  
• 00:50:10

  2012-0939

  Approval/authorization for the Chairman to execute change order no. 3-final to the contract with Allsouth Constructors, Inc., for work associated with the Beaver Ruin Pump Station Upgrade-Phase 2, reducing the amount by $21,494.60. The contract amount is adjusted from $2,877,335.18 to $2,855,840.58. This project is funded by the Water and Sewer Renewal and Extension Fund. Commission District 1/Brooks (Staff Recommendation: Approval)

  
• 00:50:55

  2012-0974

  Approval/authorization for the Chairman to execute change order no. 3-final to the contract with PC Construction Company, for work associated with the Crooked Creek WRF Improvements project, reducing the amount by $46,851.40. The contract amount is adjusted from $21,957,235.17 to $21,910,383.77. This project is funded by the Water and Sewer Renewal and Extension Fund. District 2/Howard (Staff Recommendation: Approval)

  
• 00:51:32

  Adjournment