BOC Work Session 12.03.19

December 03, 2019 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, December 3, 2019 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:22

  Call To Order

  
• 00:02:11

  Approval of Agenda

  
• 00:03:16

  2019-1206

  Approval to renew BL109-18, provision of plumbing repair, maintenance, and installation services on an annual contract (January 1, 2020 through December 31, 2020), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, and Water Resources, with Talon Property Services, LLC, base bid $492,000.00. (Staff Recommendation: Approval)

  
• 00:04:11

  2019-1231

  Approval to renew BL104-17, cutting and removal of trees and limbs and stump grinding on an annual contract (January 8, 2020 through January 7, 2021), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services, Transportation and Water Resources, with All About Trees, Inc. as the primary contractor; and Premier Tree & Shrub Care, LLC as the secondary contractor, base bid $236,500.00. (Staff Recommendation: Approval)

  
• 00:04:59

  2019-1240

  Approval of Change Order No. 2 to extend RP019-16, provision of inmate healthcare on an annual contract (January 1, 2020 through June 30, 2020), Departments of Corrections and Sheriff, with Wellpath, LLC formerly known as Correct Care Solutions, LLC, base amount $4,188,354.50. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:05:59

  2019-1241

  Approval to increase PA034-14, preventative maintenance and repair services for uninterruptible power supplies and battery systems on an annual contract (January 8, 2019 through January 7, 2020), Departments of Information Technology Services, Sheriff, Support Services and Water Resources, with On Computer Systems, LLC dba Unified Power, increase base bid from $70,047.00 to $134,845.53. (Staff Recommendation: Approval)

  
• 00:07:30

  2019-1117

  Approval/authorization to accept a grant from the Atlanta Regional Commission and to accept a donation from FRIENDS of Gwinnett County Seniors. These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for individuals. The grant award is $196,225.00 with a required local match of $152,312.50. Subject to approval as to form by the Law Department.The match requirement will be funded by General Fund, FRIENDS of Gwinnett County Seniors and program user fees. (Staff Recommendation: Approval)

  
• 00:08:52

  2019-1256

  Award RP025-19, provision of purchasing card services on a multi-year contract, to the highest scoring firm, Bank of America, NA. The initial term of this contract shall be January 1, 2020 through December 31, 2020, estimated revenue $500,000.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total estimated revenue $2,100,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:09:48

  2019-1203

  Approval to renew RP011-18, provision of property and casualty insurance coverage/services on an annual contract (January 1, 2020 through December 31, 2020), with Arthur J. Gallagher Risk Management Services; Marsh USA, Inc.; and Willis Insurance Services of Georgia, Inc., base amount $3,492,223.00. (Staff Recommendation: Approval)

  
• 00:10:36

  2019-1207

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $169,566,790.00, a decrease in assessed value of $3,318,480.00 for a net increase of $166,248,310.00 for tax years 2012 through 2019. (Staff Recommendation: Approval)

  
• 00:11:43

  2019-1233

  Approval to renew RP026-17, provision of banking and lockbox services on an annual contract (January 1, 2020 through December 31, 2020), with Wells Fargo Bank, NA and Remitco, LLC, base amount $502,077.02. (Staff Recommendation: Approval)

  
• 00:12:29

  2019-1245

  Approval/authorization of the October 31, 2019 Monthly Financial Status Report and ratification of all budget amendments. Approval of a resolution amending the FY2019 budget to reflect adjustments to revenues on actual receipts and anticipated appropriations. (Staff Recommendation: Approval)

  
• 00:16:46

  2019-1274

  Approval/authorization for the Chairman to execute a Resolution at the request of the Gwinnett County Board of Education agreeing to and acknowledging the requirement for a levy of an annual school property tax to provide funds for the repayment of principal and interest on the (a) Gwinnett County School District General Obligation Refunding Bond, Taxable Series 2019B and (b) Gwinnett County School District General Obligation Refunding Bond, Series 2022A (Forward Delivery). (Staff Recommendation: Approval)

  
• 00:18:12

  2019-1037

  Award OS041-19, provision of uPerform master subscription agreement on a multi-year contract, to ANCILE Solutions, Inc. The initial term of this contract shall be January 1, 2020 through December 31, 2020, base amount $117,545.00. This contract may be automatically renewed on an annual basis, for a total lifetime term of three (3) years, total base amount $352,635.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:19:22

  2019-1181

  Award OS045-19, Accela software licenses, maintenance and support on a multi-year contract, to Accela, Inc. The initial term of this contract shall be January 1, 2020 through December 31, 2020, base amount $283,767.59. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five years, total base amount $1,506,560.69. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:20:25

  2019-1176

  Approval of Change Order No.1 to extend RP012-14, provision of oblique aerial photographic imagery and viewing software on an annual contract (January 1, 2020 through December 31, 2020), with Pictometry International Corporation, base amount $185,229.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:55

  2019-1209

  Approval to renew OS014, SAP enterprise resource planning and customer relationship management applications software and maintenance support on an annual contract (January 1, 2020 through December 31, 2020) with SAP Public Services, Inc., base amount $914,285.05. (Staff Recommendation: Approval)

  
• 00:22:43

  2019-1254

  Approval to renew BL078-17, purchase of computer hardware, printers, file servers, and peripheral equipment on an annual contract (January 1, 2020 through December 31, 2020), with PC Specialists, Inc., dba Technology Integration Group (TIG), base bid $1,598,525.00. (Staff Recommendation: Approval)

  
• 00:23:38

  2019-1184

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Devra B. Stowers, consisting of 720.59 square feet of fee simple right of way and 858.89 square feet of permanent construction easement, Tax Parcel R6058 021, 5193 Maggie Drive, amount $4,700.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program.

  
• 00:25:00

  2019-1201

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, Mahaffey Pickens Tucker, LLP, requests waiver of the 12 month time lapse requirement for zoning. The prior case, RZR2019-00011 was approved by the Board of Commissioners in May, 2019. The applicant is seeking February, 2020 hearing dates for a proposed Change in Conditions to request modifications in the square footage and building materials of homes. The property is located in the 3100 Block of Bold Springs Road and 2700 Block of Jones Phillips Road. District 3/Hunter

  
• 00:26:24

  2019-1234

  Approval to renew RP021-18, provision of standby architectural and engineering services on an annual contract (January 1, 2020 through December 31, 2020), with CAS Architecture, P.C.; Clark Patterson Engineers, Surveyor, Architects and Landscape Architect, D.P.C. dba CPL, P.C.; Croft & Associates, P.C.; Hussey, Gay, Bell & DeYoung International, Inc.; Jericho Design Group, LLC; Lindsay, Pope, Brayfield, Clifford & Associates, Inc.; Pieper O'Brien Herr Architects, LTD; Pond and Company; and Precision Planning, Inc., base amount $3,687,367.50 (negotiated cost savings of approximately $30,728.00). (Staff Recommendation: Approval)

  
• 00:27:45

  2019-1183

  Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with 20 Commercial and/or Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Services Ordinance of 2012. These services are for the period beginning January 1, 2020, and ending December 31, 2020. Contracts to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:25

  2019-1232

  Award BL112-19, Spalding Drive (Winters Chapel Road to Holcomb Bridge Road/SR 140) roadway and bridge widening project, to low bidder, CMES, Inc., amount not to exceed $6,623,089.10. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 42% by various SPLOST Programs, 30% by the State Road and Tollway Authority, 20% by the City of Sandy Springs, and 2% by the City of Peachtree Corners. (Staff Recommendation: Award)

  
• 00:29:15

  2019-1246

  Approval for the Chairman to execute Change Order No. 2 to the County-managed Intergovernmental Agreements with the City of Peachtree Corners. A savings in the SR 140/Jimmy Carter Boulevard subproject will be transferred to the SR 141/Peachtree Parkway (Southbound) subproject and to the Spalding Drive Widening subproject. The overall City contribution will be decreased by the amount of $25,629.02. Overall, there is no change to the County’s contribution. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:29:57

  2019-1249

  Approval of incorporation into the Gwinnett County Street Light Program, Claiborne Manor, Phase 1. Estimated annual revenue and operating cost is $1,430.88. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:30:39

  2019-1250

  Approval of incorporation into the Gwinnett County Street Lighting Program, Brooks Landing. Total estimated capital installation cost is $21,287.28 and the estimated annual revenue and operating cost is $1,656.00. Subject to approval as to form by the Law Department. The installation is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:31:10

  2019-1251

  Approval of incorporation into the Gwinnett County Street Lighting Program, Shadow Lake, Phase 1. Total estimated capital installation cost is $13,452.30 and the estimated annual revenue and operating cost is $1,556.50. Subject to approval as to form by the Law Department. The installation is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:31:53

  2019-1252

  Approval of incorporation into the Gwinnett County Street Lighting Program, Padens Chase, Phase 2. Total estimated capital installation cost is $15,824.59 and the estimated annual revenue and operating cost is $1,723.70. Subject to approval as to form by the Law Department. The installation is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:32:30

  2019-1253

  Approval of incorporation into the Gwinnett County Street Lighting Program, Mills Farm, Phase 2. Total estimated capital installation cost is $11,141.68 and the estimated annual revenue and operating cost is $1,242.00. Subject to approval as to form by the Law Department. The installation is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:32:59

  2019-1248

  Approval/authorization for the Chairman to execute an agreement between Gwinnett County, City of Tucker, Gateway85 Gwinnett Community Improvement District, and Tucker Summit Community Improvement District for the proposed study of the Jimmy Carter Boulevard/Mountain Industrial Boulevard corridor. The County will contribute $70,000.00 of the estimated $200,000.00 total cost of the study and select the consultant to perform the study. Approval/ authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:34:01

  2019-1202

  Award BL103-19, purchase of lead-free water service saddles, couplings, clamps and valves on an annual contract (December 4, 2019 through December 3, 2020), to low bidders, Consolidated Pipe & Supply, Inc.; Delta Municipal Supply Co.; Ferguson Enterprises, Inc.; Fortiline, Inc.; Southern Pipe & Supply; and Zenner Performance Meters, Inc. dba Zenner USA, per attached bid tabulation, base bid $215,000.00 (this represents a 3% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:35:01

  2019-1237

  Award BL091-19, repair and replacement of electric motors on an annual contract (January 1, 2020 through December 31, 2020), to TAW Georgia Service Centers dba TAW Macon Service Center, base bid $219,330.00 (this represents a 6.9% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:35:40

  2019-1243

  Award BL093-19, purchase of water treatment and water reclamation chemicals on an annual contract (December 4, 2019 through December 3, 2020), to low responsive bidders, Airgas USA, LLC; Brenntag Mid-South, Inc.; C&S Chemicals; Chemrite, Inc.; Cheney Lime & Cement Company, Inc.; Polytec, Inc.; Premier Magnesia, LLC; PVS Technologies, Inc.; and The Dycho Company, Inc., per the attached bid tabulation, base bid $8,925,000.00. (Staff Recommendation: Award)

  
• 00:36:36

  2019-1108

  Approval to renew BL108-15, provision of inspection and repair services for fire hydrants on an annual contract (January 1, 2020 through December 31, 2020), with American Flow Services, LLC and Georgia Hydrant Services, Inc., base bid $700,000.00. (Staff Recommendation: Approval)

  
• 00:37:19

  2019-1197

  Approval to renew BL103-15, provision of lighting inspection, installation and repair on an annual contract (December 16, 2019 through December 15, 2020), with LMI Systems, Inc., base bid $100,000.00. (Staff Recommendation: Approval)

  
• 00:37:55

  2019-1200

  Approval to renew RP018-18, landfill disposal of bio-solids and grit and screenings on an annual contract (January 1, 2020 through December 31, 2020), with Waste Eliminator, Inc., base amount $7,464,000.00 (negotiated cost savings of approximately $298,000.00). (Staff Recommendation: Approval)

  
• 00:38:44

  2019-1242

  Approval to renew RP016-16, provision of consultant demand services on an annual contract (January 1, 2020 through December 31, 2020), per the attached recommendation letter, base amount $20,500,000.00 (negotiated cost savings of approximately $115,300.00). (Staff Recommendation: Approval)

  
• 00:39:16

  2019-1199

  Approval to renew RP013-18, provision of supplemental consultant demand services on an annual contract (January 1, 2020 through December 31, 2020), per the attached recommendation letter, base amount $5,500,000.00 (negotiated cost savings of approximately $64,000.00). (Staff Recommendation: Approval)

  
• 00:40:06

  2019-1159

  Approval/authorization for the Chairman to execute a Memorandum of Agreement for participation in the District-Wide Toilet Retrofit Program with Metropolitan North Georgia Water Planning District (MNGWPD) in the amount of $250,000.00. Subject to approval as to form by the Law Department.

  
• 00:41:02

  Adjournment