BOC Work Session October 16, 2012

October 16, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 16, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:05

  Call to Order

  
• 00:02:53

  Approval of Agenda

  
• 00:03:30

  2012-0933

  Approval of appointment to the Gwinnett Convention and Visitors' Bureau. Term expires December 31, 2013.

  
• 00:04:03

  2012-0864

  Approval to renew BL115-11, purchase of miscellaneous paper products on an annual contract (December 14, 2012 through December 13, 2013), Department of Community Services, Department of Fire & Emergency Services, Sheriff's Department, Department of Support Services and Department of Water Resources, to low bidder, Southeastern Paper Group, base bid $292,580.00. This contract is funded 59.8% by the General Fund, 20.5% by the Administrative Support Fund, 15.2% by the Recreation Fund, 4.2% by the Water and Sewer Operating Fund and .3% by the Stormwater Operating Fund. (Staff Recommendation: Approval)

  
• 00:04:43

  2012-0889

  Approval to renew BL090-11, preventive maintenance and repair of emergency generators on an annual contract (January 18, 2013 through January 17, 2014), Department of Corrections, Department of Fire & Emergency Services, Department of Police Services, Sheriff Department, Department of Support Services and Department of Water Resources, to low bidder, Power and Energy Services, base bid $498,103.00. This contract is funded 72.4% by the Water and Sewer Operating Fund, 23% by the General Fund, 4% by the Administrative Support Fund and .6% by the Fleet Management Fund. (Staff Recommendation: Approval)

  
• 00:05:32

  2012-0851

  Approval/authorization to amend GCID 20120139 by including $24,000.00 in County funded match that was adopted in the 2012 Operating Budget. The New Freedom federal grant program allows Gwinnett County Senior Services to continue the Get In Gear voucher program, a transportation assistance service for disabled adults. There is no change to the grant award of $158,766.00. We are requesting approval to modify the current match of $98,754 from Friends of Gwinnett County Senior Services and user fees be reduced to $74,754.00 and County match increased by $24,000.00. (Staff Recommendation: Approval)

  
• 00:06:44

  2012-0890

  Approval/authorization for Chairman to sign Easement with Georgia Power Company to provide power services for the redevelopment of Lions Club Park. Subject to approval by the Law Department. No costs for construction. District 2/Howard (Staff Recommendation: Approval)

  
• 00:07:17

  2012-0612

  Award RP003-12, provide state lobbying and governmental affairs services on an annual contract (September 01, 2012 through August 31, 2013), Office of the County Administrator, to the highest scoring firm, Cornerstone Communications Group, Inc., base amount $118,752.00 (negotiated cost savings of $6,000.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Administration Support Fund. (Staff Recommendation: Award)

  
• 00:08:34

  2012-0850

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development the proposed 2013 Action plan. Approval and Authorization to accept funding and to implement the programs as outlined on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to Law Department approval.

  
• 00:09:55

  2012-0886

  Award RP017-12, workers compensation claims administration services on an annual contract (January 01, 2013 through December 31, 2013), to the highest scoring firm, Alternative Service Concepts, LLC, base amount $121,920.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Workers Compensation Fund. (Staff Recommendation: Award)

  
• 00:10:38

  2012-0896

  Award OS110, Provision of Additional Invoicing Modules to the Juvenile Court Activity Tracking System (JCATS) Invoicing and Case Management System with Canyon Solutions, base amount $210,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:11:27

  2012-0880

  Approval to renew RP017-11, broad based land information systems (LIS) services on an annual contract (November 22, 2012 through November 21, 2013), to the highest scoring firms as follows: AMEC Earth & Environmental, Inc., Dewberry & Davis, LLC, Geographic Information Services, Inc., The Sidwell Company and TruePoint Solutions, LLC, base amount $481,000.00 (negotiated cost savings of approximately $20,400.00). This contract is funded 76% by the Capital Project Fund, 13% by the Stormwater Renewal & Extension Fund and 11% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:12:32

  2012-0867

  Approval/authorization for SR 20 Bridge Replacement over Chattahoochee River, Project No. F-0019-02 for Declaration of Taking procedures for condemnation proceedings regarding the property of Linda R. Lurwig and Donald Reeves Daniel, located in Land Lot 346 of the 7th District of Gwinnett County, Georgia consisting of 1.102 acres of required right of way, and 0.008 acres of 72 months temporary driveway easement, Parcel 12, Zoning R-100, Amount $55,100.00. This Project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:13:12

  2012-0868

  Approval/authorization for Project State Route 20/Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, Project No. F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of MKJ Lee, LLC, a Georgia Limited Liability Company, Metro City Bank and Gwinnett County Tax Commissioner, located in Land Lot 306 of the 7th District consisting of 0.643 acres of required right of way, 0.015 acres of permanent construction easement (slopes) and 0.011 acres of permanent construction easement (walls), Parcel 142A, Tax ID #7-306-076, Zoning BG, Amount $393,800.00. This project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:14:09

  2012-0895

  Approval/authorization for Project State Route 20/Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, Project No. F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of Bruce D. Duncan, Peoples Bank & Trust, Andy Sudderth, Cindy Sudderth and Belleau Wood Development, LLC located in Land Lot 339 of the 7th District consisting of 0.177 acres of required right of way, 0.029 acres of permanent construction easement (slopes), 0.008 acres of permanent construction easement (wall) and 0.033 acres of temporary driveway easement (72 Months), Parcels 19/20/21, Tax ID 7-339-140 / 7-339-018 / 7-339-046, Zoning R-100, Amount $62,750.00. This project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:15:04

  2012-0863

  Approval/authorization to accept donations provided to the Gwinnett County Police Departments, Animal Welfare & Enforcement Unit in the amount of $2,277.00. This donation will be used to purchase additional supplies for the animal shelter. (Staff Recommendation: Approve)

  
• 00:15:43

  2012-0865

  Approval to renew BL105-10, HVAC system maintenance services for various County facilities on an annual contract (January 01, 2013 through December 31, 2013), to low bidder, United Maintenance, Inc., base bid $320,473.00. This contract is funded 71% by the Administrative Support Fund, 24% by the General Fund, 4% by the Fleet Management Fund, and 1% by the Airport Operating Fund. (Staff Recommendation: Approval)

  
• 00:16:29

  2012-0883

  Approval/authorization for Chairman to execute an Intergovernmental Fuel Usage Agreement with the City of Auburn. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:24

  2012-0900

  Approval/authorization for Chairman to execute an Intergovernmental Fuel Usage Agreement with the City of Lawrenceville. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:39

  2012-0904

  Approval/authorization to declare 8.27 acres of the southeastern side of Lakes Parkway, a portion of the Tax Parcel 7007 001 as surplus and to dispose of it in accordance with O.C.G.A. 36-9-3. Approval for the Chairman to execute a Purchase and Sale Agreement for 4.00 acres in the amount of $499,880.00 and a Lease Purchase and Sale Agreement for 4.27 acres in the amount of $548,250.00 with View Point Health. Contracts to follow approval. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:18:45

  2012-0887

  Award BL107-12, purchase of stream and wetland credits within the upper Chattahoochee River basin, project number F-0019-01, to low bidders. TCP II Holding, LLC and Whooping Creek Meadows, LLC, amount not to exceed $441,160.19. This item is funded by the 2005 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:19:33

  2012-0866

  Approval to renew BL100-11, pavement marking services on an annual contract (January 01, 2013 through December 31, 2013), to overall low bidder, Peek Pavement Marking, LLC, base bid $124,163.50 (negotiated cost savings of approximately $6,208.00). (Staff Recommendation: Approval)

  
• 00:20:05

  2012-0870

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1 with the Gwinnett Village Community Improvement District for the Jimmy Carter Boulevard at I-85 Diverging Diamond Interchange, Project F-0780, providing $1,770,200.00 in funding for requested enhancements. Subject to approval by Law Department. Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:20:46

  2012-0871

  Approval/authorization for Chairman to execute a Force Account Agreement with Georgia Power Company on the Jimmy Carter Boulevard at I-85 Diverging Diamond Interchange, Project F-0780, total cost $142,051.00. Subject to approval by Law Department. This project is funded by the 2009 SPLOST Program. Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:21:24

  2012-0841, 2012-0875, 2012-0876

  Approval/authorization for Chairman to execute an Actual Cost Utility Agreement with the Georgia Department of Transportation and Sawnee Electric Membership Corporation for the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) widening project, F- 0019-01, and SR 20 (Burnette Trail to James Burgess Road) Bridge project, F-0019-02. Contract to follow, subject to approval by Law Department. This Agreement is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval) Approval/authorization for Chairman to execute an Actual Cost Utility Agreement with the Georgia Department of Transportation and AT&T for the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) widening project, F-0019-01, and SR 20 (Burnette Trail to James Burgess Road) Bridge project, F-0019-02. Contract to follow, subject to approval by Law Department. This Agreement is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval) Approval/authorization for Chairman to execute an Actual Cost Utility Agreement with the Georgia Department of Transportation and Georgia Power Company for the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) widening project, F-0019-01, and SR 20 (Burnette Trail to James Burgess Road) Bridge project, F-0019-02. Contract to follow, subject to approval by Law Department. This Agreement is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:23:15

  2012-0879

  Approval/authorization for Chairman to execute an Actual Cost Utility Agreement with the Georgia Department of Transportation and City of Sugar Hill Gas for the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) widening project, F-0019-01, and SR 20 (Burnette Trail to James Burgess Road) Bridge project, F-0019-02. Contract to follow, subject to approval by Law Department. This Agreement is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:23:52

  2012-0893

  Approval/authorization for Chairman to execute an Addendum to the Ground Lease with Gwinnett Prado, L.P. for the Gwinnett Transit Transfer Center. Contract to follow, subject to approval by the Law Department. The lease is funded 80% by the Federal Transit Administration and 20% by Gwinnett County Transit Operating Fund. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:25:09

  2012-0837

  Award BL094-12, purchase of phosphate corrosion inhibitor on an annual contract (October 08, 2012 through October 07, 2013), to low responsive bidder, Shannon Chemical Corporation, base bid $614,100.00. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:26:05

  2012-0881

  Award BL098-12, purchase of manhole sections, rings, covers and precast drainage structures on an annual contract (January 01, 2013 through December 31, 2013), to low bidders per attached recommendation letter, base bid $101,195.85. This contract is funded 50% by the Water and Sewer Operating Fund and 50% by the Stormwater Operating Fund. (Staff Recommendation: Award)

  
• 00:27:04

  2012-0827

  Approval to renew RP023-09, billing services on an annual contract (November 18, 2012 through November 17, 2013), to the highest scoring firm, Envelopes & Forms, Inc., base amount $1,444,210.00. This project is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:27:39

  2012-0869

  Approval to renew, PA032-11, purchase of reinforced concrete pipe on an annual contract (September 17, 2012 through September 16, 2013), to low bidder, Foley Products Company, in the amount of $122,792.32, and approval of ratification (September 17, 2011 through September 16, 2012) in the amount of $122,792.32, increase of $22,793.32. This contract is funded by the Stormwater Operating Fund. (Staff Recommendation: Approval)

  
• 00:28:47

  Adjournment