BOC Work Session October 02, 2012

October 02, 2012 - 10:30 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 2, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:04:26

  Call To Order

  
• 00:05:15

  Approval of Agenda

  
• 00:05:49

  2012-0822

  Approval to renew BL089-11, purchase of eggs on an annual contract (January 01, 2013 through December 31, 2013), Department of Community Services, Department of Corrections and Sheriff's Department, to low bidder, Sutherlands Foodservice, Inc., base bid $195,600.00. This contract is funded 99.8% by the General Fund and .2% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:06:31

  2012-0830

  Approval to renew BL096-10, purchase of meat, cheese, fish, and poultry on an annual contract (December 17, 2012 through December 16, 2013), Department of Community Services, Department of Corrections and Sheriff's Department, to low bidders as follows: US Foodservice, Sutherlands Foodservice, Inc., and Samples Institutional Foods, base bid $639,900.00 (negotiated cost savings of approximately $12,715.00). This contract is funded 91% by the General Fund and 9% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:07:18

  2012-0838

  Approval to renew BL099-11, purchase of inmate clothing and supplies on an annual contract (January 18, 2013 through January 17, 2014), Department of Corrections and Sheriff's Department, to the low bidders as follows: Bob Barker Company, Inc., Blue Koka, Carolina Textiles OKI, Inc., D2 Distributors, Drugstore Products, Inc., Georgia Correctional Industries, Robinson Textiles, and Uniforms Manufacturing, Inc., base bid $235,000.00 (negotiated cost savings of approximately $8,985.00). (Staff Recommendation: Approval)

  
• 00:08:17

  2012-0847

  Approval/authorization for the Chairman to sign change order no. 2 with Astra Group, Inc., reducing the Rabbit Hill Expansion project by $55,818.05 and amending the contract from $9,693,000.00 to $9,637,181.95, subject to approval by the Law Department. This project is funded by the 2009 SPLOST program. District 3/Beaudreau and District 4/Heard (Staff Recommendation: Approval)

  
• 00:09:03

  2012-0846

  Ratification of work task authorizations No. 2011-30 through 2011-36 for Jacobs Project Management Company for program management services in the amount of $367,000.00. This project is funded 85% by the 2009 SPLOST program and 15% by the 2005 SPLOST program. (Staff Recommendation: Approval)

  
• 00:09:46

  2012-0823

  Approval to renew RP034-11, provision of inmate coinless phone equipment at the Gwinnett County Comprehensive Correctional Complex on an annual contract (January 12, 2013 through January 11, 2014), Department of Corrections, to the highest scoring firm Global Tel Link, Inc., estimated revenue $115,000.00. (Staff Recommendation: Approval)

  
• 00:10:29

  2012-0836

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collections process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease of $1.2 million for tax years 2007 thru 2011. (Staff Recommendation: Approval)

  
• 00:11:53

  2012-0825

  Award RP015-12, Business Objects Business Intelligence (BI) on-demand professional services on an annual contract (October 03, 2012 through October 02, 2013), Department of Information Technology Services, to the highest scoring firms as follows: Sierra Infosys, Inc., Dickinson & Associates, Inc., EPI-USE America, Inc., GyanSys Inc., and Decision First Technologies, base amount $486,699.00. This contract is funded by the Capital Projects fund. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:13:07

  2012-0831

  Approval to renew OS035, annual maintenance of telephone systems at various locations on an annual contract (January 01, 2013 through December 31, 2013), Department of Information Technology Services, with Siemens Enterprise Communications, Inc., base amount $72,028.23. This contract is funded through the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:14:04

  2012-0842

  Approval/authorization for Project State Route 20/Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, Project No. F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of Marcia Andrews as to an 85% undivided interest, Carol K. Jamison as to a 15% undivided interest, Regions Bank (Inc.) (Alabama), d/b/a Regions Bank, and John C. Berlin, d/b/a Auto Stop, formerly d/b/a Southern Guaranteed Services, Inc. (tenant) located in Land Lot 292 of the 7th District consisting of 0.128 acres of required right of way, 0.026 acres of permanent construction easement (wall), and 0.043 acres of 72 Month temporary driveway easement, Parcel 154, Tax ID #7-292-069A, Zoning BG, General Business, Amount $294,710.00. This project is funded by the 2005 SPLOST grant fund via the Georgia Department of Transportation. District 4/Heard

  
• 00:15:22

  2012-0824

  Award BL063-12, Lawrenceville Branch Library roof replacement project in compliance with the County's proposed construction standards, Department of Support Services, to low bidder, J. Timothy Elrod Construction, amount not to exceed $219,877.00. Authorization to deem demolished roofing components surplus and dispose of per the Purchasing Ordinance. Authorization for Chairman to execute contracts subject to approval of the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:16:32

  2012-0839

  Approval/authorization for Chairman to execute a Purchase and Sale Agreement and any and all related documents with Mary Ann Benton a/k/a Mary Ann Wood for the necessary fee simple right of way, permanent construction and maintenance drainage easement and temporary driveway easement on the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) project, F-0019-01, Parcel 124, Total cost $312,000.00, subject to Approval by Law Department. This purchase is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:17:24

  2012-0840

  Approval/authorization for Chairman to execute a Purchase and Sale Agreement and any and all related documents with the First Baptist Church of Sugar Hill, Inc. for the necessary fee simple right of way, temporary construction of slopes easement, temporary construction staging easement and temporary driveway easement on the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) project, F-0019- 01, Parcel 151, Total cost $350,100.00, subject to approval by Law Department. This purchase is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:18:13

  2012-0844

  Approval/authorization for Chairman to execute Quit Claim Deeds on 24 parcels with the Georgia Department of Transportation for the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) project, F-0019-01. Total reimbursement $5,145,130.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This item is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:19:32

  2012-0845

  Approval/authorization for the Chairman to execute the Project Framework Agreement and the forthcoming Right of Way Agreement with the Georgia Department of Transportation for the US 78 (Hewatt Road to Britt Drive) project, F-0831-03, GaDOT Project No. CSHPP-0007-00(535), P.I. 0007535. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Total obligations $10,000.00. This item is funded by the 2009 SPLOST Program. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:20:41

  2012-0826

  Award BL089-12, Pond Ridge Trail water main replacement project, Department of Water Resources, to low bidder, Po Boys Plumbing, Inc., amount not to exceed $168,445.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded through the Water & Sewer Renewal & Extension Fund. District 3/Beaudreau (Staff Recommendation: Award)

  
• 00:21:19

  2012-0828

  Approval to renew OS053, debt collection services for aged accounts receivable on an annual contract (November 05, 2012 through November 04, 2013), Department of Water Resources, with Penn Credit Corporation, base amount $180,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:22:02

  2012-0775

  Approval/authorization for the Chairman to execute change order no. 2, increasing the contract with Heavy Constructors, Inc., for work associated with the F. Wayne Hill Water Resources Center Thickener Rehab project, in the amount of $74,558.00. The contract amount is adjusted from $9,023,085.00 to $9,097,643.00. This project is funded by the Water and Sewer Renewal and Extension Fund. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:22:54

  2012-0829

  Approval/authorization to execute change order no.1- final to the contract with John D. Stephens increasing the amount by $12,049.90 for work associated with the Ezzard Road Pump Station and Britain Woods Negative Grade Sanitary Sewer project. The contract is adjusted from $1,218,800.45 to $1,230,850.35. District 1/Brooks and District 4/Heard (Staff Recommendation: Approval)

  
• 00:23:49

  Adjournment