BOC Work Session 12.01.2020

December 01, 2020 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, December 1, 2020 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:04:40

  Call To Order

  
• 00:05:44

  Approval of Agenda

  
• 00:06:49

  2020-1148

  Approval to renew BL002-17, on-call electrical repair, maintenance, and installation services on an annual contract (January 4, 2021 through January 3, 2022), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, and Support Services, with Cleveland Electric Company and Penco Electrical Contractors, Inc., base bid $405,975.00 (negotiated cost savings of approximately $2,030.00). This contract is funded 11% by the 2017 SPLOST program. (Staff Recommendation: Approval)

  
• 00:07:55

  2020-1149

  Approval to renew BL096-16, provide painting and general purpose maintenance services on an annual contract (December 20, 2020 through December 19, 2021), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services and Water Resources, with A and D Painting, Inc.; Atlanta Tile and Masonry, Inc.; Custom Coat, LLC; and Intercontinental Commercial Services, Inc., base bid $730,400.00. This contract is funded 5% by the 2017 SPLOST program. (Staff Recommendation: Approval)

  
• 00:09:06

  2020-1187

  Approval to renew BL104-17, cutting and removal of trees and limbs and stump grinding on an annual contract (January 8, 2021 through January 7, 2022), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services, Transportation, and Water Resources, with All About Trees, Inc., as the primary contractor, and Premier Tree & Shrub Care, LLC, as the secondary contractor, base bid $216,500.00. This contract is funded 9% by the 2017 SPLOST program. (Staff Recommendation: Approval)

  
• 00:10:02

  2020-1076

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for Tribble Mill Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:23

  2020-1078

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for Alexander Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:01

  2020-1079

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for the Greeson and Masters Tract Addition at Little Mulberry Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:35

  2020-1080

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for the Edwards Tract Addition at Harbins Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:13:20

  2020-1081

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for the Givens Road Tract Addition at Palm Creek Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:14:03

  2020-1082

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for the McDaniel Farm Park Tract 1 and 2 Addition at McDaniel Farm Park. (Staff Recommendation: Approval)

  
• 00:14:53

  2020-1083

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for the Johnson Tract Addition at Yellow River Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:41

  2020-1084

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a deed of conservation easement between Gwinnett County and the Gwinnett Recreation Authority for Simpsonwood Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:16:50

  2020-1229

  Award RP006-20, redevelopment of the Stone Mountain Tennis Center site, to the highest scoring firm, Fuqua Acquisitions II, LLC and approval/authorization for staff to begin negotiations with the selected developer. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:27

  2020-1147

  Approval to renew RP034-16, printing and mailing of various tax forms on an annual contract (February 8, 2021 through February 7, 2022), with Diversified Companies, LLC, base amount $210,500.00. (Staff Recommendation: Approval)

  
• 00:19:17

  2020-1173

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $222,260,740.00, a decrease in assessed value of $2,089,670.00 for a net increase of $220,171,070.00 for tax years 2015 through 2020. (Staff Recommendation: Approval)

  
• 00:20:33

  2020-1186

  Approval/authorization of the October 31, 2020 Monthly Financial Status Report and ratification of all budget amendments. Approval/authorization of a resolution amending the FY2020 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: Approval)

  
• 00:23:41

  2020-1153

  Approval to renew BL129-18, purchase of leather structural firefighter boots on an annual contract (February 6, 2021 through February 5, 2022), with Bennett Fire Products Company, Inc., base bid $100,740.00. (Staff Recommendation: Approval)

  
• 00:24:45

  2020-1168

  Approval of an Agency Application & Participation Agreement with the Georgia Association of Chiefs of Police. This agreement affirms that the Department of Fire & Emergency Services is committed to earning the State of Georgia Law Enforcement Certification in accordance with the requirements set forth by the Georgia Association of Chiefs of Police. (Staff Recommendation: Approval)

  
• 00:26:04

  2020-1185

  Approval of Change Order No. 1 to OS005-20, purchase of Mach Alert fire station alerting systems, with Motorola Solutions, Inc., increasing the contract by $725,580.62. The contract amount is adjusted from $1,499,844.00 to $2,225,424.62. Change order to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:44

  2020-1145

  Approval to renew BL120-19, provision of individual stop loss coverage on an annual contract (January 1, 2021 through December 31, 2021), with ReliaStar Life Insurance Company, base bid $2,703,379.24 (negotiated cost savings of approximately $89,000.00). (Staff Recommendation: Approval)

  
• 00:28:47

  2020-1138

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Bohne PSP Lots, LLC, consisting of 35,103.36 square feet of fee simple right of way, Tax Parcel No. R6052 229, 2070 Westside Court, amount $61,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST program.

  
• 00:30:27

  2020-1139

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Bohne PSP Lots, LLC, consisting of 34,010.06 square feet of fee simple right of way, Tax Parcel No. R6052 230, 2700 Westside Court, amount $59,600.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST program.

  
• 00:31:28

  2020-1140

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Bohne PSP Lots, LLC, consisting of 10,303.56 square feet of fee simple right of way, 3,367.94 square feet slope easement, 583.01 square feet slope easement, and 144.39 square feet permanent drainage easement, Tax Parcel No. R6052 231, 2140 Westside Court, amount $42,100.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST program.

  
• 00:32:45

  2020-1174

  Award BL097-20, provision of landscaping maintenance services for various Police facilities on an annual contract (December 1, 2020 through November 30, 2021), to overall low bidder, Ed Castro Landscape, Inc., base bid $117,280.97 (this represents a 15% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:33:36

  2020-0943

  Approval/authorization for the Chairman to execute Intergovernmental Agreements with the Gwinnett County Board of Education, the City of Grayson and City of Loganville, Georgia for the use of the County Owned 800 MHz System. No cost associated. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:34:12

  2020-1154

  Award OS055-20, purchase of furniture for the Gwinnett County Public Library Duluth branch, per attached recommendation letter, using a competitively procured State of Georgia contract, $502,551.42. This project is funded by the 2014 SPLOST program. (Staff Recommendation: Award)

  
• 00:35:05

  2020-1176

  Award BL096-20, escalator replacement at the Gwinnett Justice and Administration Center, to low bidder, KONE, Inc., amount not to exceed $1,492,655.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:35:59

  2020-1177

  Award BL087-20, Gwinnett Courts Annex facility ductwork replacement and duct cleaning project, to low bidder, United Maintenance, Inc., amount not to exceed $218,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:36:36

  2020-1199

  Award OS060-20, purchase and installation of furniture for the One Justice Square renovation, per the attached recommendation letter, using a competitively procured State of Georgia contract, $889,902.38. (Staff Recommendation: Award)

  
• 00:37:19

  2020-1152

  Approval to renew RP021-18, provision of standby architectural and engineering services on an annual contract (January 1, 2021 through December 31, 2021), with CAS Architecture, P.C.; Clark Patterson Engineers, Surveyor, Architects and Landscape Architect, D.P.C. dba CPL, P.C.; Croft & Associates, P.C.; Hussey, Gay, Bell & DeYoung International, Inc.; Jericho Design Group, LLC; Lindsay, Pope, Brayfield, Clifford & Associates, Inc.; Pieper O'Brien Herr Architects, LTD; Pond and Company; and Precision Planning, Inc., base amount $4,003,000.00 (negotiated cost savings of approximately $28,900.00). This contract is funded 25% by the 2017 SPLOST program. (Staff Recommendation: Approval)

  
• 00:38:28

  2020-1182

  Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with 21 Commercial and/or Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Services Ordinance of 2020. These services are for the period beginning January 1, 2021, and ending December 31, 2021. Contracts to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:39:34

  2020-1178

  Approval to renew OS025-17, printing and mailing of vehicle registration renewal notices on an annual contract (December 1, 2020 through November 30, 2021), with Datamatx, Inc., using a competitively procured State of Georgia contract, base amount $332,020.00. (Staff Recommendation: Approval)

  
• 00:40:35

  2020-1169

  Approval of incorporation into the Gwinnett County Street Lighting Program, Berkeley Creek, estimated upfront capital installation cost of $22,814.76, estimated annual revenue and operating cost $1,840.80. Subject to approval by Law Department. The installation is funded 100% by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:41:45

  2020-1170

  Approval of incorporation into the Gwinnett County Street Lighting Program, Planters Walk, estimated upfront capital installation cost of $37,310.37, estimated annual revenue and operating cost $3,389.28. Subject to approval by Law Department. The installation is funded 100% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:42:47

  2020-1171

  Approval/authorization for the Chairman to execute an intergovernmental agreement with the City of Lawrenceville regarding the relocation of traffic signal infrastructure at the intersection of Clayton Street at Nash Street. The City has agreed to reimburse the County costs of the relocation estimated to be $66,000.00. The County will be responsible for managing the project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:43:40

  2020-1189

  Approval/authorization for the Chairman to execute the Sixth Amendment to the lease agreement between Gwinnett County and Gwinnett Aero, LLC. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:44:23

  2020-1190

  Approval/authorization for the Chairman to execute the Second Amendment to the lease agreement between Gwinnett County and the Gwinnett Experimental Aircraft Association, Chapter 690, Inc. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:45:09

  2020-1191

  Approval/authorization for the Chairman to execute the Fifth Amendment to the lease agreement between Gwinnett County and LZU Hangar, LLC. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:45:52

  2020-1150

  Award BL098-20, sewer and stormwater assessment program on an annual contract (January 1, 2021 through December 31, 2021), to overall low bidder, Woolpert, Inc., base bid $4,750,000.00 (this represents an 18% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:47:06

  2020-1155

  Award RP020-20, provision of an electronic operations and maintenance manuals software solution, to the highest scoring firm, Oxcyon, Inc., amount not to exceed $258,637.50 (negotiated cost savings of approximately $13,600.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:48:27

  2020-1175

  Award BL083-20, provision of inspection and repair services for fire hydrants on an annual contract (January 1, 2021 through December 31, 2021), Section A to low bidder, American Flow Services, LLC and Section B to low bidder, Georgia Hydrant Services, Inc., base bid $585,000.00 (this represents a 22.5% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:49:24

  2020-1143

  Approval to renew BL076-18, provision of sanitary sewer and force main rehabilitation on an annual contract (January 1, 2021 through December 31, 2021), with Granite Inliner, LLC and IPR Southeast, LLC, base bid $4,000,000.00. (Staff Recommendation: Approval)

  
• 00:50:05

  2020-1144

  Approval to renew BL131-17, emergency repair services for water and sewer mains on an annual contract (March 3, 2021 through March 2, 2022), with John D. Stephens, Inc., base bid $450,000.00. (Staff Recommendation: Approval)

  
• 00:50:45

  2020-1163

  Approval to renew OS017-17, provision of products and services for Siemens Industry variable frequency drives (VFDs) on an annual contract (January 1, 2021 through December 31, 2021), with Siemens Industry, Inc., base amount $325,000.00. (Staff Recommendation: Approval)

  
• 00:51:29

  2020-1181

  Approval to renew RP016-16, provision of consultant demand services on an annual contract (January 1, 2021 through December 31, 2021), per the attached recommendation letter, base amount $23,000,000.00 (negotiated cost savings of approximately $280,000.00). (Staff Recommendation: Approval)

  
• 00:52:05

  2020-1180

  Approval to renew RP013-18, provision of supplemental consultant demand services on an annual contract (January 1, 2021 through December 31, 2021), per the attached recommendation letter, base amount $4,000,000.00 (negotiated cost savings of approximately $45,000.00). (Staff Recommendation: Approval)

  
• 00:53:01

  Adjournment