BOC Work Session 3.16.21

March 16, 2021 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 16, 2021 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:28

  Call To Order

  
• 00:01:07

  Approval of Agenda

  
• 00:01:37

  2021-0413

  Approval to accept the resignation of William Dodd from the Gwinnett County Airport Authority. Term expires December 31, 2022. District 4/Fosque

  
• 00:02:33

  2021-0414

  Approval to fill the unexpired term of William Dodd to the Gwinnett County Airport Authority. Term expires December 22, 2022. District 4/Fosque

  
• 00:02:58

  2021-0415

  Approval to accept the resignation of Norman Nash from the Board of Tax Assessors. Term expires September 24, 2023. District 4/Fosque

  
• 00:03:18

  2021-0416

  Approval to fill the unexpired term of Norman Nash from the Board of Tax Assessors. Incumbent Norman Nash. Term expires September 24, 2023. District 4/Fosque

  
• 00:03:43

  2021-0436

  Approval to accept the resignation of Latabia Woodward, Gwinnett 101 Citizens Academy Representative, from the Development Advisory Committee. Members Serve at the Pleasure of the Board.

  
• 00:04:07

  2021-0440

  Approval to fill the vacant position of Latabia Woodward, Gwinnett 101 Citizens Academy Representative, to the Development Advisory Committee. Members Serve at the Pleasure of the Board.

  
• 00:04:30

  2021-0336

  Approval to renew BL031-18, epoxy floor replacement on an annual contract (April 16, 2021 through April 15, 2022), Departments of Community Services and Fire and Emergency Services, with Concierge Business Solutions, Inc. dba Concrete Design and Repair, base bid $117,000.00 (negotiated cost savings of approximately $3,500.00). (Staff Recommendation: Approval)

  
• 00:05:50

  2021-0383

  Approval to renew BL032-17, poured-in-place concrete and associated miscellaneous site work on an annual contract (April 18, 2021 through April 17, 2022), Departments of Community Services and Police Services, with DAF Concrete, Inc., base bid $160,100.00. This contract is funded 86% by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:06:51

  2021-0398

  Approval to renew BL025-20, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (April 22, 2021 through April 21, 2022), with Barbarian USA, Inc.; Central Jersey Office Equipment dba State Toner; CVR Computer Supplies; Performix Business Services, LLC; Rasix Computer Center, Inc. dba Academic Supplier; The Tree House, Inc.; and W.M. Corp. dba Beyond Technology, base bid $175,000.00 (negotiated cost savings of approximately $4,000.00). (Staff Recommendation: Approval)

  
• 00:08:00

  2021-0348

  Award BL011-21, Cemetery Field synthetic turf replacement and improvements, to low bidder, Deluxe Athletics, LLC, amount not to exceed $762,735.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:09:29

  2021-0373

  Approval/authorization to apply for and accept provider status from the Georgia Department of Early Care and Learning (DECAL) for the Childcare and Parent Services (CAPS) program to receive funding up to $100,000.00. This funding will be used to assist low income families with CAPS scholarships to summer camp and afterschool programs. Approval/authorization for the Chairwoman or designee to execute program documents and any other necessary documents. Subject to approval as to form by the Law Department. This program is 100% funded through DECAL with no matching requirements. (Staff Recommendation: Approval)

  
• 00:10:42

  2021-0399

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding between Georgia Nutritional Services, Inc., and Gwinnett County for the purpose of providing sponsorship of a USDA Summer Food Service Program, to include a meal vendor and daily summer meals at several Gwinnett County Park sites at no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:16

  2021-0391

  Approval to renew BL042-20, provision of document processing services for voter registrations and elections on an annual contract (April 22, 2021 through April 21, 2022), with Envelopes and Forms, Inc. dba SureBill, base bid $420,000.00. (Staff Recommendation: Approval)

  
• 00:13:06

  2021-0409

  Ratification of the emergency purchase of special precinct ID card mailings, civilian and military envelopes, and postage, with Envelopes & Forms, Inc. dba Surebill, $245,794.26. This contract is funded 73% by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:14:18

  2021-0376

  Ratification of BL118-20, purchase of touchless and automatic fixtures for parks and recreation facilities, with low responsive bidders, Apple Specialties, Inc.; Berl Enterprises, LLC; Lawrenceville Winsupply; Most Dependable Fountains, Inc.; PDA Leasing dba Piedmont Door Solutions; and Total Maintenance Solutions, Inc., $1,108,000.65. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:15:59

  2021-0379

  Ratification of BL119-20, purchase of sanitizing machines, with low bidder, Chastain Janitorial Supply, $419,950.00. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:17:09

  2021-0386

  Ratification of the sole source emergency purchase of kitchen a la carts, with Edible Education, LLC, $120,220.00. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:18:33

  2021-0385

  Approval to renew RP032-16, provision of inmate coinless phone equipment at the Gwinnett County Comprehensive Correctional Complex on an annual contract (April 16, 2021 through April 15, 2022), with Securus Technologies, Inc., estimated revenue $180,000.00. (Staff Recommendation: Approval)

  
• 00:21:02

  2021-0375

  Ratification of the Chairwoman's execution of a proposal, and approval/authorization to accept a contract if awarded, with the Atlanta Regional Workforce Development Board for 2021-2025 Workforce Innovation and Opportunity Act Services in the amount of $297,745.00. The funds will be used to support and enhance the department's vocational training program. Approval/authorization for the Chairwoman or designee to execute contract documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:24:03

  2021-0422

  Approval/authorization for the Chairwoman to execute a contract with Artworks! Gwinnett, Inc. for the development of an Arts In Communities Program in the amount of $125,000.00 for the period of May 1, 2021 through May 1, 2023. Subject to approval as to form by the Law Department.

  
• 00:26:10

  2021-0439

  Approval/authorization for the Chairwoman to execute an Agreement with United Way of Greater Atlanta in Gwinnett County to fund an amount not to exceed $2,200,000.00 for HomeFirst Gwinnett to manage the program administration of the County’s Emergency Rental Assistance Program. This contract will be funded by the U.S. Department of Treasury. Subject to approval as to form by the Law Department. Contract to follow. (Staff Recommendation: Approval)

  
• 00:28:14

  2021-0437

  Ratification of the Chairwoman’s execution of the U.S. Department of Treasury’s Certification Form for Emergency Rental Assistance program funds in the amount of $28,181,908.50. These funds will be utilized to provide direct financial assistance to income eligible individuals and households in need of rental and utility assistance that have been financially impacted by COVID-19. (Staff Recommendation: Approval)

  
• 00:29:23

  2021-0355

  Award BL006-21, renovation of the Gwinnett County Fire Services Apparatus Facility, to low responsive bidder, Diversified Construction of Georgia, Inc., amount not to exceed $236,150.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:30:36

  2021-0345

  Approval to renew BL006-19, purchase of self-contained breathing apparatus (SCBA) on an annual contract (April 17, 2021 through April 16, 2022), with Fisher Scientific Company, LLC, base bid $289,800.00. (Staff Recommendation: Approval)

  
• 00:31:51

  2021-0156

  Approval to renew OS128, countywide wireless voice and data services on an annual contract (April 1, 2021 through March 31, 2022), using a competitively procured State of Georgia and Georgia Technology Authority (GTA) agreement, with AT&T Mobility and Verizon Wireless, base amount $2,051,074.00. (Staff Recommendation: Approval)

  
• 00:33:10

  2021-0278

  Approval to renew RP022-18, ITS professional staffing resources on an annual contract (April 1, 2021 through March 31, 2022), per the attached recommendation letter, base amount $8,672,750.00 (negotiated cost savings of approximately $37,700.00). (Staff Recommendation: Approval)

  
• 00:34:39

  2021-0421

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement between Ingles Markets, Incorporated, and Gwinnett County, to purchase 11.3173 acres, more or less, Tax Parcel No. R5139 191, for the amount of $5,200,000.00, including authority to execute any and all documents necessary to consummate the transaction. Subject to approval as to form by the Law Department.

  
• 00:36:15

  2021-0427

  Approval/authorization to accept a Deed of Gift and Access Easement from Benjamin A. Wood and Anthony L. Wood, Jr., their successors and/or assigns, at no cost to Gwinnett County, for 88.352 acres of real property, located in Land Lots 180 and 205 of the 6th District, and a 30 foot access easement, including authority for Chairwoman to execute any and all documents necessary to accept the conveyance. Subject to approval as to form by the Law Department.

  
• 00:37:52

  2021-0407

  Ratification of the settlement of the claim of Jimmie Singleton for the sum of Three Hundred Thousand Dollars ($300,000.00) for personal injuries and lost wages arising out of an automobile accident involving the use of a county-owned vehicle.

  
• 00:39:00

  2021-0371

  Award BL126-20, purchase of rain jackets on an annual contract (March 16, 2021 through March 15, 2022), to low responsive bidder, Dana Safety Supply, Inc., base bid $108,945.00. (Staff Recommendation: Award)

  
• 00:40:06

  2021-0374

  Approval of Change Order No. 3 to RP006-17, purchase of body worn cameras and data management system on a multi-year contract, with Axon Enterprise, Inc., increasing the contract by $423,683.00. The contract base amount is adjusted from $4,433,109.55 to $4,856,792.55. Change order to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:42:11

  2021-0364

  Ratification of the emergency purchase of nitrile gloves, with Performance Safety Group, $443,442.50. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:43:01

  2021-0365

  Ratification of the emergency purchase of gowns, with Performance Safety Group, $498,465.00. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:43:29

  2021-0352

  Ratification of the emergency purchase of enhanced cleaning and disinfecting services, with Intercontinental Commercial Services, Inc., $604,901.98. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:44:47

  2021-0367

  Award BL017-21, resurfacing of County roads on a term contract, to low bidder, E.R. Snell Contractor, Inc., base bid $19,586,714.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 68% by the 2017 SPLOST program and 32% by the Georgia Department of Transportation (GDOT). (Staff Recommendation: Award)

  
• 00:46:27

  2021-0401

  Award BL005-21, Constitution Boulevard at Langley Drive traffic improvement project, to low bidder, Summit Construction & Development, LLC, amount not to exceed $1,195,670.60. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST program. (Staff Recommendation: Award)

  
• 00:47:15

  2021-0366

  Approval to renew BL007-20, purchase of hot asphaltic mix on an annual contract (March 6, 2021 through March 5, 2022), with E.R. Snell Contractor, Inc.; Metro Materials, Inc.; and Pittman Construction Company, base bid $300,000.00 (negotiated cost savings of approximately $11,250.00). (Staff Recommendation: Approval)

  
• 00:48:04

  2021-0369

  Approval to renew BL010-18, right-of-way mowing of County roads on an annual contract (March 21, 2021 through March 20, 2022), with Yellowstone Landscape SE, LLC, base bid $636,000.00. (Staff Recommendation: Approval)

  
• 00:48:56

  2021-0396

  Approval to renew BL012-18, mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract (March 21, 2021 through March 20, 2022), Section A with ACS Landscape Management, Inc., and Section B with Yellowstone Landscape SE, LLC, base bid $825,000.00. (Staff Recommendation: Approval)

  
• 00:51:06

  2021-0405

  Approval of the third amendment to the Transit Operations and Maintenance annual contract with Transdev Services, Inc., authorizing a one-time COVID-19 incentive payment to the staff of Transdev Services, Inc., not to exceed $100,000.00. This will be funded by the Federal Transit Administration CARES Act funding. Subject to approval as to form by the Law Department. The Gwinnett Transit Advisory Board approved on March 3, 2021, Vote 4-0. (Staff Recommendation: Approval)

  
• 00:52:32

  2021-0406

  Approval for the Chairwoman to execute a resolution authorizing the one-time COVID-19 incentive payment to the staff of the Gwinnett County Transit Operations and Maintenance service provider, Transdev Services, Inc., not to exceed $100,000.00. This will be funded by the Federal Transit Administration CARES Act funding. Subject to approval as to form by the Law Department. The Gwinnett Transit Advisory Board approved on March 3, 2021, Vote 4-0. (Staff Recommendation: Approval)

  
• 00:53:49

  2021-0419

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Nancy G. Lail and Stephanie G. Humphrey, on the McGinnis Ferry at 1-85 Interchange project, including authority to execute any and all related documents necessary to consummate the transaction. This agreement involves the purchase of 0.757 acres, more or less, of fee simple right of way at a cost of $1,437,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:54:49

  2021-0349

  Award BL122-20, Lanier Filter Plant and Shoal Creek Filter Plant high service in-line ultrasonic flow meter installations, to low bidder, Lanier Contracting Co., amount not to exceed $560,253.00. Contract to follow award. Subject to approval as to form by the Law Department. Water and Sewerage Authority Approved on March 8, 2021, Vote 5-0. (Staff Recommendation: Award)

  
• 00:56:31

  2021-0368

  Approval/authorization for the Chairwoman to execute a Governmental Encroachment Agreement for Easement between Gwinnett County, Gwinnett County Water and Sewerage Authority and Georgia Power Company, for work associated with the Lanier Filter Plant and Shoal Creek Filter Plant High Service In-Line Ultrasonic Flow Meter project. Subject to approval as to form by the Law Department. Water and Sewerage Authority Approved on March 8, 2021, Vote 5-0. (Staff Recommendation: Approval)

  
• 00:57:21

  2021-0350

  Award OS006-21, provision of products and services for the Parkson rotary drum thickeners on an annual contract (March 17, 2021 through March 16, 2022), to Parkson Corporation, base amount $150,000.00. (Staff Recommendation: Award)

  
• 00:58:02

  2021-0351

  Award OS005-21, provision of products and services for Teledyne Advanced Pollution Instrumentation (API) on an annual contract (March 17, 2021 through March 16, 2022), to Teledyne Advanced Pollution Instrumentation, base amount $150,000.00. (Staff Recommendation: Award)

  
• 00:58:47

  2021-0357

  Award BL004-21, Lanier Filter Plant and Shoal Creek Filter Plant phase 2 chlorine system improvements, to low bidder, Crowder Construction Company, amount not to exceed $936,100.00. Contract to follow award. Subject to approval as to form by the Law Department. Water and Sewerage Authority Approved on March 8, 2021, Vote 5-0. (Staff Recommendation: Award)

  
• 01:00:06

  2021-0377

  Approval/authorization for the Chairwoman to execute the First Amendment to the November 19, 2019 Intergovernmental Agreement for Phillips Street and Sims Street Infrastructure Improvements between Gwinnett County, Gwinnett County Water and Sewerage Authority and the City of Lawrenceville. Subject to approval as to form by the Law Department. Water and Sewerage Authority Approved on March 8, 2021, Vote 5-0. (Staff Recommendation: Approval)

  
• 01:01:32

  2021-0378

  Approval/authorization for the Chairwoman to execute a Developer Participation Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and Hog Mountain Land, LLC to outline the responsibilities of the parties as it pertains to the installation of water main improvements along Jim Moore Road in unincorporated Gwinnett County. Hog Mountain Land, LLC will pay to Gwinnett one hundred thousand dollars ($100,000.00) upon completion of Phase A of the water main improvements. Subject to approval as to form by the Law Department. Water and Sewerage Authority Approved on March 8, 2021, Vote 5-0. (Staff Recommendation: Approval)

  
• 01:03:12

  Adjournment