BOC Work Session September 04, 2012

September 04, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, September 4, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:44

  Call To Order

  
• 00:01:33

  Approval of Agenda

  
• 00:02:08

  2012-0801

  Approval to move the Board of Commissioners meeting of Tuesday, January 1, 2013 to Thursday, January 3, 2013.

  
• 00:02:25

  2012-0804

  Approval for appointment to the Hospital Authority. Term expires September 30, 2015. Incumbent - Claudia Walters. District 1

  
• 00:02:41

  2012-0805

  Approval for appointment to the Hospital Authority. Term expires September 30, 2015. Incumbent - David Peterson. District 3/Beaudreau

  
• 00:02:52

  2012-0806

  Approval for appointment to the Hospital Authority. Term expires September 30, 2015. Incumbent - Roy Beaty. District 4/Heard

  
• 00:03:12

  2012-0771

  Award BL047-12, purchase of duty and training ammunition on an annual contract (September 05, 2012 through September 04, 2013), Department of Corrections, Department of Police Services, and Sheriff's Department, to overall low bidder, Gulf States Distributors, Inc., base bid $304,551.00. (Staff Recommendation: Award)

  
• 00:03:48

  2012-0725

  Approval/authorization to accept funds from the Criminal Justice Coordinating Council in the amount of $45,703.00; with a local match of $11,426.00. This funding will be used to partially pay for two victim advocates in the District Attorney's office. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department.

  
• 00:04:14

  2012-0772

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease in value of $1.2 million, for tax years 2007 thru 2011. (Staff Recommendation: Approval)

  
• 00:05:01

  2012-0734

  Award OS103, purchase of an aerial ladder truck using a harvested ladder and authorization to deem surplus aerial ladder unit 3968 and dispose of per the Purchasing Ordinance, to Sutphen Corporation, base amount $859,691.00. This purchase is funded by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:06:05

  2012-0763

  Award OS106, Criminal Justice Information System (CJIS) software maintenance and support on an annual contract (August 1, 2012 through July 31, 2013), Department of Information Technology Services, with Metatomix, Inc., amount not to exceed $385,740.00 (negotiated cost savings of approximately $96,440.00).Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Award)

  
• 00:07:45

  2012-0731

  Approval to renew OS023, support and maintenance for Sustain software on an annual contract (January 01, 2013 through December 31, 2013), Department of Information Technology Services, with Sustain Technologies, Inc., $173,719.00. This contract is funded by the Administrative Support Fund. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Approval)

  
• 00:08:22

  2012-0735

  Approval to renew OS039, Microsoft Enterprise agreement and true-up on a term contract (September 04, 2012 through April 30, 2013), Department of Information Technology Services, with Dell, Inc., amount not to exceed $616,779.95 utilizing the State of Georgia negotiated agreement. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:09:24

  2012-0737

  Approval to renew OS016, support and maintenance contract for FileNet on an annual contract (October 01, 2012 through September 30, 2013), Department of Information Technology Services, with IBM Corporation, base amount $20,074.20. This project is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:10:26

  2012-0761

  Approval to renew RP020-10, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2013 through January 09, 2014), Department of Information Technology Services, with The Sanborn Map Company, Inc., amount not to exceed $465,000.00. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:11:36

  2012-0765

  Approval of OS102, renewal and upgrade of risk management and claims information/administration system software (RMIS) on a multi-year contract, Department of Information Technology Services, with CS Stars LLC. The initial term of the contract shall be January 01, 2013 through December 31, 2013, base amount $132,053.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2013 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for two additional twelve-month terms, for a total lifetime contract of three years, base amount $311,139.00 (negotiated cost savings of $10,109.85), upon the same terms and conditions as provided for in this agreement, unless previously terminated. This approval includes three (3) statements of work for migration and interface associated with the upgrade which shall begin September 15, 2012 and end per each agreement. Authorization for the Chairman to execute contracts and statements of work subject to approval by the Law Department. Contracts and statements of work to follow award. This contract is funded 51% by the Risk Management Fund, 35% by the Workers Compensation Fund, and 14% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:12:12

  2012-0782

  Approval to increase contract amount for OS108, CRIMES case management software maintenance and support on an annual contract, Department of Information Technology Services with Ciber, Inc., increase approved base amount from $44,430.00 to $165,930.00. Authorization for Chairman to execute work order request form subject to approval by the Law Department. Work order request form to follow award. This project is funded by the Capital Projects Fund. (Staff Recommendation: Approval)

  
• 00:13:00

  2012-0733

  Approval/authorization for Project I-85 Diverging Diamond Interchange at Pleasant Hill Road, Project No. F-0781-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of Antebi Properties, L.P., located in Land Lot 208 of the 6th District of Gwinnett County, Georgia consisting of 2,995.23 square feet of required right of way, 1,695.18 square feet of permanent construction easement, and 1,462.07 square feet of 36-month temporary driveway easement, Parcel 4, Zoning C-2, Amount $141,600.00. This Project is funded in the 2009 SPLOST Fund. District 1

  
• 00:13:41

  2012-0736

  Approval/authorization to execute a Consent Order resolving all issues in the case of Florian Pop v. Gwinnett County, Georgia and Zoning Board of Appeals of Gwinnett County, Georgia, Gwinnett Superior Court Civil File Action Number 10-A-05924-4, subject to review and approval by the Law Department.

  
• 00:14:30

  2012-0773

  Approval/authorization for Project State Route 20/Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, Project No. F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of Edwin Dale Thompson; United Community Bank (Georgia), as successor to Lanier Community Bank; Peoples Bank & Trust; and Kenny So a/k/a Dyng Won So d/b/a Home Spun Restaurant, located in Land Lot 292 of the 7th District of Gwinnett County, Georgia consisting of 0.091 acres of required right of way, 0.008 acres of permanent construction easement (wall), 0.007 acres of temporary demolition easement (24 months), and 0.025 acres of temporary driveway easement (72 months), Parcel 163, Zoning BG, Amount $201,640.00. This Project is funded in the 2005 SPLOST Grant Fund via the Georgia Department of Transportation. District 4/Heard

  
• 00:15:31

  2012-0760

  Approval to renew RP014-10, digital intersection safety camera solution program on an annual contract (January 01, 2013 through December 31, 2013), Department of Police Services, with American Traffic Solutions, Inc., base amount $381,477.00. (Staff Recommendation: Approval)

  
• 00:16:41

  2012-0729

  Approval/authorization to enter into an Agreement with CarFax to utilize the CarFax Police Crash Assistance Program at no cost to the County. This program also allows the County to generate revenue from the sale of Police incident reports. Agreements are subject to review by Law. (Staff Recommendation: Approve)

  
• 00:18:00

  2012-0759

  Award OS104, purchase of a prisoner transport bus, Department of Support Services, to National Bus Sales and Leasing, Inc., utilizing a State of Georgia competitively procured agreement, base amount $200,093.00. This purchase is funded by the Vehicle Replacement Fund. (Staff Recommendation: Award)

  
• 00:18:52

  2012-0762

  Approval/authorization for the Chairman to execute any and all documents necessary to transfer any property interest held by Gwinnett County for the property located at 5208 Nelson Brogdon Blvd (PIN 7306 135), Sugar Hill, 30518 to Oceain L. Wallis to clear the title. Specifically excluded from this conveyance is that property acquired by Gwinnett County in Gwinnett County, Georgia v. Oceain L. Wallis, Et. Al, Civil Action File No.12a 04722-10, Superior Court of Gwinnett County. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:19:47

  2012-0766

  Approval/authorization for Chairman to execute any and all documents necessary to grant 9,632 square feet of permanent easement to Gwinnett County Water & Sewerage Authority for the Norris Lake Pump Station Modifications and Force Main Project on Gwinnett County owned parcel (Lenora Park, Tax Parcel 4-319-028). Contract to follow. Subject to approval by Law Department. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:20:32

  2012-0768, 2012-0769, 2012-0770

  Approval/authorization for the Chairman to execute an amendment to the Lease Agreement with T-Mobile South, LLC allowing a cellular equipment upgrade on an existing County communication tower located at 374 Hickory View Drive, Lawrenceville, known as the "Hickory View Drive Communications Tower" and to establish the new monthly rate of $2,530.93. Contracts to follow approval. Subject to approval by Law Department. District 4/Heard (Staff Recommendation: Approval) Approval/authorization for the Chairman to execute an amendment to the Lease Agreement with T-Mobile South, LLC allowing a cellular equipment upgrade on an existing County communication tower located at 2568 Chandler Road, Lawrenceville, known as the "Tribble Mill Communications Tower" and to establish the new monthly rate of $2,530.93. Contracts to follow approval. Subject to approval by Law Department. District 3/Beaudreau (Staff Recommendation: Approval) Approval/authorization for the Chairman to execute an amendment to the Lease Agreement with T-Mobile South, LLC allowing a cellular equipment upgrade on an existing County communication tower located at 4663 Anderson-Livsey Lane, Snellville, known as the "Norris Lake Road Communications Tower" and to establish the new monthly rate of $2,530.93. Contracts to follow approval. Subject to approval by Law Department. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:22:23

  2012-0764

  Award OS105, purchase of Mission Communications remote terminal units, Department of Water Resources, to sole source vendor Kazmier and Associates Inc., amount not to exceed $172,144.50. This purchase is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:25:52

  2012-0727

  Approval/authorization for the Chairman to execute change order no. 1 to the contract with Heavy Constructors, Inc., with amount not to exceed $400,000.00 for work associated with the Crooked Creek WRF Improvements and Demolition project subject to approval by the Law Department. Change order to follow award. This project is funded by the Water and Sewer Renewal and Extension Fund. District 2/Howard (Staff Recommendation: Approval)

  
• 00:28:22

  Adjournment