BOC Work Session 5.04.21

May 04, 2021 - 02:00 PM

Gwinnett County Board of Commissioners Work Session Tuesday, May 4, 2021 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:16

  Call To Order

  
• 00:01:00

  Approval of Agenda

  
• 00:01:15

  2021-0497

  
• 00:02:07

  2021-0614

  Approval to accept the resignation of Aaron Ragans from the Gwinnett Historical Restoration and Preservation Board. Term expires December 31, 2022. District 2/Ku

  
• 00:02:32

  2021-0615

  Approval to fill the unexpired term of Aaron Ragans from the Gwinnett Historical Restoration and Preservation Board. Term expires December 31, 2022. District 2/Ku

  
• 00:02:51

  2021-0627

  Approval to appoint Cheryl Brannon to the Region 3 Behavioral Health & Developmental Disabilities (DBHDD) Advisory Council. Term expires July 31, 2023.

  
• 00:03:10

  2021-0623

  Award BL015-21, purchase of body armor on an annual contract (May 4, 2021 through May 3, 2022), Departments of Corrections, Police Services and Sheriff, to low responsive bidders, Dana Safety Supply, Inc.; SRT Supply, LLC; and T&T Uniforms, Inc., per the attached bid tabulation, base bid $238,260.00. (Staff Recommendation: Award)

  
• 00:04:17

  2021-0552

  Approval to renew BL060-20, purchase of bread on an annual contract (August 8, 2021 through August 7, 2022), Departments of Community Services, Corrections, and Sheriff, with Bimbo Bakeries USA, Inc., base bid $231,844.72 (negotiated cost savings of approximately $4,600.00). (Staff Recommendation: Approval)

  
• 00:05:17

  2021-0559

  Approval to renew BL022-20, preventive maintenance and repair of emergency generators on an annual contract (May 18, 2021 through May 17, 2022), Departments of Fire and Emergency Services, Police Services, Sheriff, Support Services and Water Resources, with Power and Energy Services, Inc., base bid $363,277.00. (Staff Recommendation: Approval)

  
• 00:06:12

  2021-0577

  Award BL018-21, purchase of drug testing supplies utilizing a drugs of abuse analyzer on an annual contract (July 5, 2021 through July 4, 2022), to overall low bidder, Microgenics Corporation, base bid $120,000.00 (this represents a 15.7% decrease over the previous contract). This contract is funded 39% by the Criminal Justice Coordinating Council grant funds. (Staff Recommendation: Award)

  
• 00:07:33

  2021-0531

  Approval/authorization to accept, if awarded, grant funds for the Drug Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $249,021.78 with an in-kind match up to $27,669.09. This funding will be used for personnel, treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:08:59

  2021-0532

  Approval/authorization to accept, if awarded, grant funds for the DUI Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $183,636.26 with an in-kind match up to $20,404.02. This funding will be used for treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:09:48

  2021-0533

  Approval/authorization to accept, if awarded, grant funds for the Mental Health Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $162,785.47 with an in-kind match up to $18,087.27. This funding will be used for personnel, treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:10:34

  2021-0534

  Approval/authorization to accept, if awarded, grant funds for the Veteran’s Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $93,112.34 with an in-kind match up to $10,345.81. This funding will be used for treatment, drug tests, drug testing supplies, program materials, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:11:18

  2021-0535

  Approval/authorization to accept, if awarded, grant funds for the Veteran’s Intervention Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $31,780.74 with an in-kind match up to $3,531.19. This funding will be used for treatment, drug tests, drug testing supplies, program materials and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:11:59

  2021-0550

  Award BL112-20, purchase and installation of a meal packaging system, to Oliver Packaging and Equipment Co., amount not to exceed $218,424.70. This contract is funded by the Atlanta Regional Commission. (Staff Recommendation: Award)

  
• 00:14:36

  2021-0578

  Approval to accept a grant, in the amount of $1,000.00, from the New Initiative Grant Program administered by the Georgia Recreation and Park Association for Building Brains Anywhere. These funds will be utilized to purchase books and literacy material in multiple languages. Approval/authorization for the Chairwoman to execute grant agreement and any other necessary documents. There are no County match requirements. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:23

  2021-0580

  Approval to renew BL055-20, inspection, cleaning and repair of underground detention systems at various park locations on an annual contract (July 7, 2021 through July 6, 2022), with Woolpert, Inc., base bid $100,000.00. (Staff Recommendation: Approval)

  
• 00:16:04

  2021-0612

  Approval to accept a donation, in the amount of $10,000.00, in memory of Sharla A. Gibson. Funds will be used to support the operations of the Gwinnett County Animal Welfare and Enforcement division. (Staff Recommendation: Approval)

  
• 00:17:25

  2021-0560

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $141,372,750.00, a decrease in assessed value of $3,267,480.00 for a net increase of $138,105,270.00 for tax years 2012 through 2020. Board of Assessors Approved on April 7, 2021, Vote 4-0. (Staff Recommendation: Approval)

  
• 00:18:44

  2021-0571

  Approval/authorization of the March 31, 2021 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:20:42

  2021-0606

  Approval/authorization to apply for and accept, if awarded, grant funding for the High Intensity Drug Trafficking Areas (HIDTA) program administered by the Office of National Drug Control Policy (ONDCP) up to the amount of $2,384,998.00. This funding will be used to support all initiatives, award recipients and resource recipients of the HIDTA Atlanta-Carolinas 9A funding as determined by the Atlanta-Carolinas HIDTA Executive Board. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to the approval as to form by the Law Department. This grant is 100% funded by ONDCP. (Staff Recommendation: Approval)

  
• 00:22:05

  2021-0569

  Award BL025-21, purchase of Adobe software renewal subscriptions on an annual contract (May 5, 2021 through May 4, 2022), to low bidder, Digital Information Services, LLC, base bid $143,496.00. (Staff Recommendation: Award)

  
• 00:23:26

  2021-0547

  Approval/authorization to accept, if awarded, grant funds from the Criminal Justice Coordinating Council (CJCC) for the Family Treatment Court up to the amount of $214,483.77 with an in-kind match up to the amount of $23,831.53, The Grant will be used to fund personnel, drug tests, treatment, supplies, training, transportation, and surveillance officers for the Family Treatment Court if fully funded. Approval/authorization for the Chairwoman or designee to execute Grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The Grant is 90% funded through CJCC with a 10% in-kind match.

  
• 00:24:34

  2021-0370

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Raj P. Patel and Gaira Patel, consisting of 3,910 square feet of permanent public access easement, Tax Parcel No. R7214 224, 3870 Regal Oaks Drive, amount $14,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST program.

  
• 00:26:08

  2021-0470

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Store Master Funding XV, LLC, CitiBank, N.A. c/o Citigroup Financial Products, Inc., and Heritage Operating, LLC, consisting of 22,930.68 square feet of fee simple right of way, 4,089.05 square feet of permanent construction easement, 346.21 square feet of permanent drainage easement, and 3,739.59 square feet of temporary driveway easement, Tax Parcel No. R6053 050, 3705 Stone Mountain Highway, amount $746,100.00. Subject to approval as to form by the Law Department. This project is funded by the Georgia Department of Transportation.

  
• 00:27:52

  2021-0471

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Roman International LLC, U.S. Small Business Administration, and Bruce L. Jaffe consisting of 8,551.77 square feet of fee simple right of way, 13,019.43 square feet of permanent construction easement, and 5,922.01 square feet of 48-month temporary driveway easement, Tax Parcel No. R6052 001, 3591 Stone Mountain Highway, amount $374,600.00. Subject to approval as to form by the Law Department. This project is funded by the Georgia Department of Transportation.

  
• 00:29:34

  2021-0480

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Joseph F. McCarthy, consisting of 0.1049 acres of temporary construction easement for a period of twenty-four months, Tax Parcel No. R6063B 008E, located at the intersection of Lake Lucerne Road and Riverside Drive, amount $2,800.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:30:49

  2021-0481

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Joseph F. McCarthy, consisting of 0.7181 acres in fee simple, Tax Parcel No. R6063B 059, located on Lake Lucerne Road, amount $4,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:31:50

  2021-0482

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Joseph F. McCarthy, consisting of 0.6295 acres in fee simple, Tax Parcel No. R6063B 060, located on Lake Lucerne Road, amount $4,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:32:35

  2021-0483

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Joseph F. McCarthy, consisting of 0.6957 acres in fee simple, Tax Parcel No. R6063B 061, located on Lake Lucerne Road, amount $4,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:33:20

  2021-0633

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, Cecilyn Murray Barrett requests waiver of the 12-month time lapse requirement for zoning. The prior case, SUP2021-00016, was denied by the Board of Commissioners in March, 2021. The applicant is seeking September, 2021 hearing dates for the proposed use of Community Living Arrangement. The property is located at 3214 Lee Road. District 3/Watkins

  
• 00:34:33

  2021-0632

  Award OS008-21, FLIR imaging systems scope upgrade, to FLIR Systems, Inc., $167,374.00. (Staff Recommendation: Award)

  
• 00:35:49

  2021-0558

  Approval to renew BL050-20, provision of helicopter inspection, maintenance and repair on an annual contract (May 23, 2021 through May 22, 2022), with Rotor Resources, LLC, base bid $200,000.00. (Staff Recommendation: Approval)

  
• 00:36:35

  2021-0542

  Approval/authorization of a Resolution Regarding Enforcement of Speed Limits in School Zones with Recorded Images and Related Enforcement Authority Pursuant to O.C.G.A. § 40-14-18. Subject to approval as to form by the Law Department.

  
• 00:40:39

  2021-0522

  Approval to renew RP009-18, provision of inmate coinless and pay phone equipment at the Gwinnett County Detention Center on an annual contract (July 15, 2021 through July 14, 2022), with Securus Technologies, LLC, estimated revenue $931,200.00. (Staff Recommendation: Approval)

  
• 00:42:49

  2021-0581

  Approval/authorization for the Chairwoman to execute a construction agreement with the Georgia Department of Transportation (GDOT) for grant funding of the Collins Industrial Way Extension (Collins Hill Road to SR 20/ Buford Drive) project. The maximum state contribution is $1,370,000.00. The County matching funds of $618,174.70 are provided by the 2014 Special Purpose Local Option Sales Tax (SPLOST) program. Approval for the Chairwoman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:44:41

  2021-0574

  Award BL012-21, Collins Industrial Way extension (Collins Hill Road to SR 20/Buford Drive to Collins Hill Road Connector) roadway improvement project, to low bidder, CMES, Inc., amount not to exceed $1,988,174.70. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 69% by the Georgia Department of Transportation and 31% by the 2014 SPLOST program. (Staff Recommendation: Award)

  
• 00:45:29

  2021-0605

  Award OS013-21, provision of transit system operation and maintenance services on a multi-year contract (21-083), to the highest scoring firm, Transdev Services, Inc. The initial term of this contract shall be July 1, 2021 through June 30, 2022, base amount $22,284,941.00. This contract may be automatically renewed on an annual basis for a total contract term of three (3) years, total base amount $73,602,109.90. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 32% by the Federal Transit Administration. Gwinnett Transit Advisory Board Approved on April 1, 2021, Vote 4-0. (Staff Recommendation: Award)

  
• 00:46:38

  2021-0601

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the Atlanta-Region Transit Link Authority (ATL) related to the joint procurement of Gwinnett County Transit (GCT) and ATL-Xpress service. This Agreement outlines the nature and responsibilities of the relationship between ATL and GCT for the jointly procured transit operations and management services. The Gwinnett Transit Advisory Board (GTAB) approved on April 1, 2021, Vote 4-0. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:47:38

  2021-0587

  Award RP028-20, provision of rehab and rebuild services for D-series 45 foot MCI buses, to the highest scoring firm, North Eastern Bus Rebuilders, Inc., amount not to exceed $15,336,208.00 (negotiated cost savings of approximately $1,184,130.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the Federal Transit Administration. Gwinnett Transit Advisory Board Approved on April 1, 2021, Vote 4-0. (Staff Recommendation: Award)

  
• 00:49:55

  2021-0604

  Award RP013-21, provision of MCI bus overhaul inspection, to the highest scoring firm, TRC Engineering Services, LLC, amount not to exceed $594,167.00 (negotiated cost savings of approximately $5,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 76% by the Federal Transit Administration. Gwinnett Transit Advisory Board Approved on April 1, 2021, Vote 4-0. (Staff Recommendation: Award)

  
• 00:50:54

  2021-0575

  Approval to renew RP004-17, transportation consultant demand professional services on an annual contract (July 1, 2021 through June 30, 2022), per the attached recommendation letter, base amount $13,000,000.00 (negotiated cost savings of approximately $170,400.00). This contract is funded 96% by various SPLOST programs. (Staff Recommendation: Approval)

  
• 00:51:40

  2021-0602

  Approval/authorization for the Chairwoman to execute an agreement with the City of Lawrenceville regarding the project located at the intersection of State Route 124/Scenic Highway and Jackson Street and New Hope Road. The City shall perform all phases necessary to complete the intersection improvement project with a total estimated cost of $1,700,000.00. The County will contribute a maximum of $770,833.00 toward the project costs. Subject to approval as to form by the Law Department. The County portion will be funded by the 2017 SPLOST program. (Staff Recommendation: Approval)

  
• 00:52:30

  2021-0445

  Approval to renew BL015-20, utility easement maintenance program on an annual contract (May 19, 2021 through May 18, 2022), with Premier Tree & Shrub Care, LLC, base bid $1,500,000.00. Water and Sewerage Authority Approved on April 12, 2021, Vote 5-0. (Staff Recommendation: Approval)

  
• 00:53:37

  2021-0452

  Approval to renew BL052-19, installation of new water meters on an annual contract (July 4, 2021 through July 3, 2022), with UWS, Inc., base bid $1,750,000.00. Water and Sewerage Authority Approved on April 12, 2021, Vote 5-0. (Staff Recommendation: Approval)

  
• 00:54:15

  2021-0543

  Approval to renew OS002-19, purchase of products and services for Xylem/Flygt submersible pumps on an annual contract (May 21, 2021 through May 20, 2022), with Xylem Water Solutions USA, Inc., base amount $1,700,000.00. Water and Sewerage Authority Approved on April 12, 2021, Vote 5-0. (Staff Recommendation: Approval)

  
• 00:54:55

  Adjournment