BOC Work Session 7.20.21

July 20, 2021 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 20, 2021 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:30

  Call To Order

  
• 00:01:11

  Approval of Agenda

  
• 00:01:52

  2021-0624

  Approval to appoint Venessa D. Abram to serve a second term to the Region Three Behavioral Health & Developmental Disabilities (DBHDD) Advisory Council. Term expires July 31, 2024.

  
• 00:02:22

  2021-0936

  Approval to appoint Michelle Jordan-Vidal to the Region Three Behavioral Health & Developmental Disabilities (DBHDD) Advisory Council. Term expires July 31, 2024.

  
• 00:02:42

  2021-0944

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Sidra Safri. Chairwoman's Appointment

  
• 00:03:11

  2021-0945

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Holly Moreland. District 1/Carden

  
• 00:03:25

  2021-0946

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Raychel Robbins. District 2/K

  
• 00:03:40

  2021-0947

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Darryl Hughes. District 3/Watkins

  
• 00:04:05

  2021-0948

  Approval of appointment to the Gwinnett Animal Control Hearing Board. Member serves a one-year term beginning August 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. Incumbent – Peg Murray. District 4/Fosque

  
• 00:04:18

  2021-0961

  Approval to appoint a member to the Sugarloaf Community Improvement District Board. Members serve at the pleasure of the Board of Commissioners. Incumbent Perry Tindol

  
• 00:04:45

  2021-0871

  Award BL055-21, provision of parking lot and asphalt trail maintenance and repair on an annual contract (July 21, 2021 through July 20, 2022), Departments of Community Services, Police Services, Support Services and Water Resources, to C&R Paving Co., Inc., base bid $2,511,000.00. This contract is funded 80% by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:06:03

  2021-0826

  Approval to renew OS038-20, provision of maintenance and support for the Clerk of Court case management system on an annual contract (September 15, 2021 through September 14, 2022), with Tyler Technologies, Inc., base amount $374,821.78. (Staff Recommendation: Approval)

  
• 00:09:35

  2021-0725

  Award BL038-21, construction of the Sensory Treehouse at the Environmental & Heritage Center, to Lichty Commercial Construction, Inc., amount not to exceed $4,167,842.00 (negotiated cost savings of $124,486.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:11:38

  2021-0955

  Approval/authorization of a Resolution Adopting the 2020 Gwinnett Comprehensive Parks and Recreation Master Plan. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Recreation Authority Approved on June 10, 2021, Vote - 8-0.)

  
• 00:13:45

  2021-0825

  Ratification of BL127-20, provision of installation services for touchless and manual plumbing fixtures at parks and recreation facilities, to Graphite Construction, LLC, $166,590.10. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:14:40

  2021-0900

  Award RP023-21, provision of an operational performance assessment, to Mauldin & Jenkins, LLC, amount not to exceed $291,984.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:16:08

  2021-0819

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $42,772,110.00, a decrease in assessed value of $1,074,770.00 for a net increase of $41,697,340.00 for tax years 2017 through 2020. Board of Assessors Approved on June 2, 2021, Vote 3-0. (Staff Recommendation: Approval) (Board of Assessors Approved on June 2, 2021, Vote 3-0.)

  
• 00:17:20

  2021-0824

  Approval/authorization of the May 31, 2021 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:19:37

  2021-0851

  Approval/authorization of a Resolution establishing the 2021 millage rates; authorizing the levy of taxes within Gwinnett County; and authorization for the Chairwoman to execute any and all documents related to the millage rates and digest submission to the Georgia Department of Revenue.

  
• 00:20:25

  2021-0852

  Approval/authorization of a Resolution Requesting Sales Tax Information from the Georgia Department of Revenue Pursuant to O.C.G.A. § 48-2-15(d.1) and Naming a Designated Officer for All Related Purposes. Subject to approval as to form by the Law Department.

  
• 00:21:34

  2021-0901

  Approval/authorization to execute agreements for the U.S. Department of Housing and Urban Development (HUD) Urban County Qualification Plan for 2022-2024. This plan allows Gwinnett County, and the participating jurisdictions within the County, to remain eligible for federal funding from HUD through the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and the Emergency Solutions Grant (ESG) programs. Approval/authorization for the Chairwoman, or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. These grant programs are 100% funded from HUD. (Staff Recommendation: Approval)

  
• 00:23:18

  2021-0904

  Approval/authorization of a Resolution approving the issuance by the Gwinnett County Water and Sewerage Authority of its Refunding Revenue Bonds, Series 2021; authorizing the execution and delivery of a 2021 Supplemental Lease Contract between Gwinnett County and the Gwinnett County Water and Sewerage Authority relating to the Series 2021 Bonds; and for other related purposes. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Gwinnett County Water & Sewerage Authority Approved on July 12, 2021, Vote 4-0.)

  
• 00:25:11

  2021-0841

  Approval to renew BL068-19, carpet and solid floor replacement on an annual contract (August 21, 2021 through August 20, 2022), with Personal Touch & Design, Inc., base bid $165,000.00. (Staff Recommendation: Approval)

  
• 00:26:13

  2021-0897

  Approval/authorization to accept the grant awarded by the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) in the amount of $3,240.00. The grant funds will be used to purchase search and rescue equipment for the Georgia Search and Rescue (GSAR) truck. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through GEMA/HS with no matching requirement.

  
• 00:27:30

  2021-0910

  Award RP002-21, provision of a retiree Medicare Advantage Plan on an annual contract (January 1, 2022 through December 31, 2022), to Humana Insurance Company, base amount $2,111,045.04 (negotiated cost savings of approximately $189,350.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:28:24

  2021-0911

  Award RP003-21, provision of voluntary benefits program on an annual contract (January 1, 2022 through December 31, 2022), to ReliaStar Life Insurance Company, base amount $744,458.28 (negotiated cost savings of approximately $52,140.00). This contract is entirely participant funded. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:29:15

  2021-0906

  Approval to renew RP009-17, provision of wellness program on an annual contract (January 1, 2022 through December 31, 2022), with Asset Health, Inc., base amount $746,541.00. (Staff Recommendation: Approval)

  
• 00:30:16

  2021-0909

  Approval to renew RP002-19, provision of on-site wellness center administration on an annual contract (January 1, 2022 through December 31, 2022), with CareHere, LLC, base amount $1,031,006.08. (Staff Recommendation: Approval)

  
• 00:30:58

  2021-0908

  Award OS017-21, provision and implementation of a cloudbased law enforcement training and service solution on an annual contract, to Lexipol, LLC, base amount $630,305.10. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:32:17

  2021-0907

  Award OS021-21, juvenile case activity tracking system (JCATS) conversion, to Canyon Solutions, Inc., amount not to exceed $240,000.00. (Staff Recommendation: Award)

  
• 00:33:47

  2021-0677

  Approval to renew OS024-18, Cisco maintenance and support on an annual contract (September 1, 2021 through August 31, 2022), with Prosys Information Systems, Inc., using a competitively procured State of Georgia contract, base amount $1,608,700.34. (Staff Recommendation: Approval)

  
• 00:35:00

  2021-0905

  Approval to extend RP004-16, provision of desktop computer hardware leasing on a sixty (60) month contract (August 1, 2021 through January 31, 2022), with PC Specialists, Inc., dba Technology Integration Group, Lessor Hewlett-Packard Financial Services Company, base amount $337,241.34. (Staff Recommendation: Approval)

  
• 00:36:10

  2021-0923

  Approval to renew BL084-18, purchase of RemedyForce Service Desk on an annual contract (September 30, 2021 through September 29, 2022) and approval of Change Order No. 1, with RightStar, Inc., dba RightStar Systems, base bid $440,334.00 (negotiated cost savings of approximately $7,520.00). Change Order to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:37:20

  2021-0813

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Bridges Partners, and First-Citizens Bank & Trust Company, consisting of 6,199.88 square feet of fee simple right of way, 4,742.64 square feet of permanent construction easement, 5,889.33 square feet of permanent sanitary sewer easement, and 4,346.19 square feet of 48-month temporary construction easement, Tax Parcel No. R6053 339, 3725 Stone Mountain Highway, amount $180,500.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST program.

  
• 00:39:28

  2021-0840

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Jeffrey W. Freer, consisting of 2,176 square feet of permanent utility easement and 1,570 square feet of temporary construction easement for a period of twentyfour (24) months, Tax Parcel No. R7309 097, located at 4960 Price Drive, amount $2,900.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:41:06

  2021-0958

  Approval/authorization for consent to the assignment of the Second Amendment to the Agreement for Residential Solid Waste Collection and Disposal and Collection of Residential Single-Stream Recovered Materials between Gwinnett County and Sanitation Solutions, Inc., dated June 18, 2020, to Red Oak Sanitation, Inc., including authority for the Chairwoman to execute any and all documents necessary to effectuate the assignment. Subject to approval as to form by the Law Department.

  
• 00:45:25

  2021-0902

  Award OS024-21, purchase of integrated ballistic identification system (IBIS) technology equipment and maintenance, to Forensic Technology Inc., an associate company of Ultra Electronics Forensic Technology Inc., $207,494.00. (Staff Recommendation: Award)

  
• 00:47:22

  2021-0862

  Approval/authorization of a Resolution enabling the Gwinnett County Police Department to maintain compliance with all state requirements regarding its speed detection permit with the Georgia Department of Public Safety. Approval/authorization for the Chairwoman to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:48:31

  2021-0831

  Ratification of the emergency purchase of nitrile gloves, with Performance Safety Group, $171,977.00. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

  
• 00:49:04

  2021-0920

  Ratification of BL047-16, provision of WebEOC administrator services for the Office of Emergency Management on an annual contract (May 24, 2020 through May 23, 2021), with Crisis Systems, LLC, $108,700.00. (Staff Recommendation: Ratification)

  
• 00:50:04

  2021-0895

  Award OS022-21, Bicentennial Trail and Plaza sculpture project, to Landis Sculpture, LLC, $158,500.00. (Staff Recommendation: Award)

  
• 00:51:26

  2021-0898

  Approval to extend OS011-20, provision of a turnkey on-site vehicle and equipment maintenance parts operation on an annual contract (July 21, 2021 through December 31, 2021), with Genuine Parts Company dba NAPA Auto Parts, using a competitively procured State of Georgia contract, base amount $2,205,915.00. (Staff Recommendation: Approval)

  
• 00:52:29

  2021-0891

  Approval of Allowance of Gwinnett County Tax Commissioner's 2020 Insolvents List for Tax Years 2011 - 2020.

  
• 00:55:05

  2021-0903

  Award RP015-20, provision and implementation of video wall/video management system solution (VWVMS), to 360 Network Solutions, LLC, amount not to exceed $347,514.00 (negotiated cost savings of approximately $30,300.00). (Staff Recommendation: Award)

  
• 00:56:43

  2021-0842

  Award BL034-21, purchase of traffic control signs, street name signs and u-channel posts on an annual contract (July 20, 2021 through July 19, 2022), to Garden State Highway Products, Inc., base bid $350,000.00. (Staff Recommendation: Award)

  
• 00:57:28

  2021-0929

  Approval/authorization for the Chairwoman to execute a Construction Agreement with the Georgia Department of Transportation (GDOT) for grant funding of the US 23/SR 13/Buford Highway ATMS/ITS (Sudderth Road to Hall County Line) project. The maximum Federal contribution is $742,883.00. The County will provide matching funds of $185,720.75. This item is funded 80% by the Georgia Department of Transportation and 20% by the 2017 SPLOST Fund. Approval for the Chairwoman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:58:52

  2021-0925

  Award BL022-21, Buford Highway ATMS/ITS (from Sudderth Road to Gwinnett/Hall County Line) roadway improvement project, to Lumin8 Transportation Technologies, LLC, amount not to exceed $928,603.75. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 20% by the 2017 SPLOST program and 80% by the Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 00:59:39

  2021-0930

  Approval/authorization for the Chairwoman to execute a Construction Agreement with the Georgia Department of Transportation (GDOT) for grant funding of the Arcado Road/Killian Hill Road ATMS/ITS (Five Forks Trickum Road to US 29/SR 8/Lawrenceville Highway) project. The maximum Federal contribution is $699,610.94. The County will provide matching funds of $174,902.74. This item is funded 80% by the Georgia Department of Transportation and 20% by the 2017 SPLOST Fund. Approval for the Chairwoman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:00:46

  2021-0926

  Award BL023-21, Arcado Road/Killian Hill Road ATMS/ITS (from Five Forks Trickum Road to SR 8/US 29/Lawrenceville Highway) roadway improvement project, to Williams Power & Signal, LLC, amount not to exceed $874,513.68. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 20% by the 2017 SPLOST program and 80% by the Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 01:01:32

  2021-0931

  Approval/authorization for the Chairwoman to execute a Construction Agreement with the Georgia Department of Transportation (GDOT) for grant funding of the West Lawrenceville ATMS/ITS at Cruse Road (Club Drive to Old Norcross Road) and SR 120/Duluth Highway (Sugarloaf Parkway to Riverside Parkway) project. The maximum Federal contribution is $732,999.60. The County will provide matching funds of $183,249.90. This item is funded 80% by the Georgia Department of Transportation and 20% by the 2017 SPLOST Fund. Approval for the Chairwoman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:02:48

  2021-0927

  Award BL028-21, West Lawrenceville ATMS/ITS Cruse Road (from Club Drive to Old Norcross Road), Herrington Road (from Cruse Road to Old Norcross Road) & SR 120 (from Sugarloaf Parkway to Riverside Parkway) traffic management improvement project, to R.J. Haynie & Associates, Inc., amount not to exceed $916,249.50. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 20% by the 2017 SPLOST program and 80% by the Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 01:03:37

  2021-0517

  Approval/authorization for the Chairwoman to execute Supplemental Agreement #1 to the Project Framework Agreement with the Georgia Department of Transportation (GDOT) on the State Route 124/ Scenic Highway (US 78/ Main Street to Sugarloaf Parkway) project. Additional Federal Funds will be allocated in the amount of $500,000.00 with a required local match of $125,000.00. Approval/authorization for the Chairwoman, or designee, to execute any and all related documents. Subject to approval as to form by the Law Department. This item is funded 80% by the Georgia Department of Transportation and 20% by Local Transit Capital funds. (Staff Recommendation: Approval)

  
• 01:04:54

  2021-0913

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Snellville regarding the relocation of traffic signal infrastructure at the intersection of Wisteria Drive and North Road. The City will reimburse the County the cost for the relocation that is estimated to be $60,000.00. The County will manage this traffic signal infrastructure relocation project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:05:43

  2021-0916

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Mount Vernon Baptist Church, on the Harbins Road Interchange at SR 316 project F-1249-01, including authority to execute any and all related documents necessary to consummate the transaction. This Agreement involves the purchase of 10.025 acres of fee simple right of way at a cost of $600,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 01:06:56

  2021-0917

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with VIS Enterprises, LLC, on the Connector Street project F-0831-03, including authority to execute any and all related documents necessary to consummate the transaction. This agreement involves the purchase of 0.271 acres of fee simple right of way, 0.129 acres of permanent easement, and one temporary driveway easement at a cost of $380,000.00. Subject to approval as to form by the Law Department. This Agreement is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 01:07:53

  2021-0959

  Approval/authorization for the Chairwoman to execute a Development Participation Agreement with ADE 906, LLC regarding the Lendon Lane/Collins Hill Connector project. The County shall perform all phases necessary to include certain improvements, including entrance aprons, turn lanes and sidewalks within the Connector project. ADE 906, LLC will contribute $316,640.75 toward the project costs. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:09:09

  2021-0828

  Award OS018-21, purchase of one (1) replacement skid steer loader and three (3) replacement excavators, to Yancey Brothers Company, using a competitively procured State of Georgia contract, $473,301.00. (Staff Recommendation: Award)

  
• 01:10:04

  2021-0838

  Award BL046-21, Hopkins Creek/Stanley Road sewer interceptor project, to JDS, Inc., amount not to exceed $5,798,530.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on July 12, 2021, Vote - 3-0.)

  
• 01:10:51

  2021-0839

  Award BL042-21, purchase of nineteen (19) complete airpowered wet well mixing systems, to The WASS Company, LLC, $129,751.00. (Staff Recommendation: Award)

  
• 01:11:50

  2021-0892

  Award RP018-21, provision of sanitary sewer flow monitoring and maintenance services on a multi-year contract, to ADS, LLC. The initial term of this contract shall be July 20, 2021 through December 31, 2021, base amount $325,000.00. This contract may be automatically renewed on an annual basis for a total lifetime contract of three (3) years and five (5) months, total base amount $4,225,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on July 12, 2021, Vote - 4-0.)

  
• 01:13:06

  2021-0827

  Approval to renew BL063-20, replacement of large water meters, 3 inches or larger, on an annual contract (August 19, 2021 through August 18, 2022), with The Dickerson Group, Inc., base bid $350,000.00. (Staff Recommendation: Approval)

  
• 01:13:53

  2021-0829

  Approval to renew BL066-19, Trenchless Stormwater Pipe Rehabilitation on an annual contract (August 21, 2021 through August 20, 2022), with IPR Southeast, LLC; Southern Premier Contractors, Inc; and Vortex Services, LLC, base bid $12,500,000.00. (Staff Recommendation: Approval)

  
• 01:15:00

  2021-0835

  Approval to renew the WaterFirst Program Memorandum of Agreement with the Georgia Environmental Finance Authority (GEFA), at no cost to Gwinnett County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:16:12

  Adjournment