BOC Work Session 8.17.21

August 17, 2021 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 17, 2021 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:30

  Call To Order

  
• 00:04:18

  Approval of Agenda

  
• 00:05:11

  2021-1060

  Approval to accept the resignation of Sharon Cassidy from the Gwinnett Animal Advisory Council. Term expires December 31, 2021. District 3/Watkins

  
• 00:05:31

  2021-1062

  Approval to fill the unexpired term of Sharon Cassidy from the Gwinnett Animal Advisory Council. Term expires December 31, 2021. District 3/Watkins

  
• 00:05:58

  2021-0960

  Award BL048-21, purchase of paper, plastic, and kitchen items on an annual contract (August 18, 2021 through June 20, 2022), Departments of Community Services, Fire and Emergency Services, Sheriff's Office, Support Services, Transportation, and Water Resources, to A.V.M. Enterprises, Inc.; AASDEL Corporation; Agni Enterprises, LLC dba Head to Heels Safety Supplies; Break-Thru Solutions Janitorial Supply and Service; and Southeastern Paper Group, base bid $543,967.38. This contract is funded 7% by the Atlanta Regional Commission. (Staff Recommendation: Award)

  
• 00:07:09

  2021-0989

  Approval to renew RP018-17, provision of interpreter services for the Gwinnett Judicial Circuit on an annual contract (January 1, 2022 through December 31, 2022), with Communications Services, Inc. dba Interpretek and Latin American Translators Network (LATN), Inc., base amount $350,000.00. (Staff Recommendation: Approval)

  
• 00:08:43

  2021-0998

  Approval to renew RP015-19, provision of probation services for the State Court of Gwinnett County on an annual contract (January 1, 2022 through December 31, 2022), with Southeast Corrections, LLC, base amount $1,685,000.00. This contract is funded by a Gwinnett County Court imposed fee to be paid by the probationers. (Staff Recommendation: Approval)

  
• 00:09:45

  2021-1061

  Ratification of employment agreement with James D. McClure, Director of Police Services/Chief of Police, for recording purposes.

  
• 00:15:00

  2021-1052

  Approval/authorization of a Supplemental Resolution approving the issuance by the Gwinnett County Water and Sewerage Authority of its Refunding Revenue Bonds, Series 2021; authorizing the execution and delivery of a 2021 Supplemental Lease Contract between Gwinnett County and the Gwinnett County Water and Sewerage Authority relating to the Series 2021 Bonds; and for other related purposes. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:40

  2021-0999

  Approval to renew BL040-18, purchase of Panasonic Toughbook and Toughpad computers on an annual contract (September 5, 2021 through September 4, 2022), with ProLogic ITS, LLC, base bid $493,581.00. (Staff Recommendation: Approval)

  
• 00:18:50

  2021-1043

  Award RP028-21, provide state lobbying and governmental affairs services on an annual contract (September 1, 2021 through August 31, 2022), to The Southern Group of Georgia, LLC, base amount $81,000.00 (negotiated cost savings of approximately $15,000.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:20:17

  2021-0980

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Timothy M. Favata, consisting of 2,924 square feet of permanent utility easement and 1,532 square feet of temporary construction easement for a period of twenty- four (24) months, Tax Parcel No. R5265 040, located at 1982 Brooks Rd., amount $1,900.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:21:58

  2021-0981

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Collar Shop Properties, L.L.L.P., consisting of 1.647 acres of permanent utility easement and 1.174 acres of temporary construction easement for a period of twenty- four (24) months, Tax Parcel No. R2003 007B, located on Old Auburn Rd., amount $7,200.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:23:24

  2021-0971

  Award OS027-21, purchase of Crye Precision tactical vest systems, to Crye Precision, LLC, estimated amount $129,826.80. (Staff Recommendation: Award)

  
• 00:24:24

  2021-1042

  Award RP026-21, construction manager (CM) at risk for the renovation of Gwinnett Justice and Administration Center campus office space, to Gilbane Building Company, amount not to exceed $34,000,000.00, inclusive of the construction services budget, $75,500.00 for pre-construction services, $3,446,962.00 for general conditions, and a 2.4% mark-up fee for profit (negotiated cost savings of approximately $360,280.00). Authorization for the delegation of authority to the County Administrator to approve guaranteed maximum price (GMP) authorizations and associated change orders. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:26:11

  2021-1003

  Approval to renew BL066-20, purchase of various public safety vehicles on an annual contract (September 2, 2021 through September 1, 2022), with Akin Ford, LLC; Family Ford, Inc.; and Hardy Chevrolet Buick GMC, Inc., base bid $2,633,000.00. (Staff Recommendation: Approval)

  
• 00:27:04

  2021-0964

  Approval/authorization for the Chairwoman to execute a Governmental Encroachment Agreement for Easement and a Temporary Governmental Encroachment Agreement for Easement with Georgia Power Company for Fire Station No. 13 site improvements within an existing Georgia Power Company right of way. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:56

  2021-0965

  Approval/authorization for the Chairwoman to execute a Third Amendment to the Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of equipment located on the communication tower at 2568 Chandler Road, Lawrenceville, Tax Parcel No. R5198 004. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:51

  2021-0969

  Approval/authorization for the Chairwoman to execute any and all documents necessary to convey 5,984 square feet of right of way on Tax Parcel No. R5175 036 to the City of Lawrenceville for $5,027.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:45

  2021-1035

  Award RP012-21, provision of transit demand professional services on an annual contract (August 17, 2021 through August 16, 2022), per the attached tabulation, base amount $1,690,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:30:49

  2021-0983

  Award OS023-21, purchase of Avail Intelligent Transportation System enhancement program, to Avail Technologies, Inc., $1,652,290.92. This contract is funded 80% by the Federal Transit Administration. (Staff Recommendation: Award)

  
• 00:31:47

  2021-0988

  Approval to renew OS023-17, transit fare revenue system annual maintenance agreement (October 1, 2021 through September 30, 2022), with Cubic Transportation Systems, Inc., $198,414.00. (Staff Recommendation: Approval)

  
• 00:32:49

  2021-0519

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Regina W. Swancey, on the Sugarloaf Parkway Extension Phase II project, including authority to execute any and all related documents necessary to consummate the transaction. This agreement involves the purchase of 5.00 acres of fee simple right of way at a cost of $330,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:33:40

  2021-0781

  Approval/authorization for the Chairwoman to execute Change Order No. 1 with the City of Buford regarding the 2017 County- managed SPLOST projects. This change order increases the contribution of both parties by $375,000.00 to cover the actual cost to construct the Thompson Mill Road project. Subject to approval as to form by the Law Department. Funded by the 2017 SPLOST Program and the City of Buford. (Staff Recommendation: Approval)

  
• 00:34:23

  2021-0949

  Award BL123-20, Thompson Mill Road (SR 13/Buford Highway to Suwanee Creek) roadway improvement project, to Ohmshiv Construction, LLC, amount not to exceed $1,492,473.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST program and the City of Buford. (Staff Recommendation: Award)

  
• 00:35:45

  2021-0919

  Approval/authorization for the Chairwoman to execute Supplemental Construction Agreement #1 with the Georgia Department of Transportation (GDOT) for additional project funding of $669,035.03 for construction of the project on SR 324/Gravel Springs Road at I-85. Approval/authorization for the Chairwoman or designee to execute all related documents. Subject to approval as to form by the Law Department. This item is funded 100% by the Georgia Department of Transportation. (Staff Recommendation: Approval)

  
• 00:37:04

  2021-0918

  Approval of Change Order No. 1 to BL047-19, SR 324/Gravel Springs Road at I-85 Interchange, F-1060-01, project with E. R. Snell Contractor, Inc. This change order will increase the contract by $669,035.03 and add 330 calendar days to the contract duration. The approved contract amount is adjusted from $18,913,623.05 to $19,582,658.08. This project is funded by the 2014 SPLOST Program and the Georgia Department of Transportation. This change order is 100% funded by the Georgia Department of Transportation. (Staff Recommendation: Approval)

  
• 00:38:07

  2021-0972

  Award BL050-21, Peachtree Industrial Boulevard at Suwanee Dam Road intersection improvement project, to Archimetric Design & Construction, Inc., amount not to exceed $2,896,561.90. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST program. (Staff Recommendation: Award)

  
• 00:39:46

  2021-1034

  Approval/authorization for the Chairwoman to execute Change Order No. 1 with the Evermore Community Improvement District (CID) for a new access road from Hewatt Road to Britt Drive. The proposed change order amends the original agreement to shift remaining expenses to the 2014 and 2017 SPLOST programs as well as adjust the Evermore Community Improvement District's contribution to the project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:41:23

  2021-1036

  Approval/authorization of Change Order No. 1 to RP007-18, State Route 124/Scenic Highway, with KCI Technologies. This change order will increase the contract by $625,000.00. The approved contract amount is adjusted from $4,869,050.00 to $5,494,050.00. Subject to approval as to form by the Law Department. This change order is 80% funded by the Georgia Department of Transportation. (Staff Recommendation: Approval)

  
• 00:42:33

  2021-0979

  Award BL057-21, Shoal Creek Filter Plant filter rehabilitation project, to Heavy Constructors, Inc., amount not to exceed $3,113,260.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:44:07

  2021-0986

  Award BL051-21, installation and commissioning of distribution system flow & pressure monitoring stations, to Sol Construction, LLC, amount not to exceed $2,012,650.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:45:10

  2021-0984

  Approval to renew RP019-17, provision of control system integration services for the Supervisory Control and Data Acquisition (SCADA) conversion program on an annual contract (November 29, 2021 through November 28, 2022), with MR Systems, Inc., base amount $5,060,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:46:29

  2021-0987

  Approval to renew BL098-20, sewer and stormwater assessment program on an annual contract (January 1, 2022 through December 31, 2022), with Woolpert, Inc., base bid $4,750,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:47:35

  2021-1032

  Approval to renew BL076-18, provision of sanitary sewer and force main rehabilitation on an annual contract (January 1, 2022 through December 31, 2022), with Granite Inliner, LLC and IPR Southeast, LLC, base bid $6,000,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:48:31

  Adjournment