BOC Work Session 9.07.21

September 07, 2021 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, September 7, 2021 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:40

  Call To Order

  
• 00:01:26

  Approval of Agenda

  
• 00:02:59

  2021-1132

  Approval to accept the resignation of Andria Daniels from the Community Outreach Advisory Board. Term expires December 31, 2021. District 3/Watkins

  
• 00:03:24

  2021-1133

  Approval to appoint Marion Sailor to the Community Outreach Advisory Board to fill the unexpired term of Andria Daniels. Member serves a one-year term beginning January 1st of each year, and member may be removed by a majority vote of the Board of Commissioners at any time. District 3/Watkins

  
• 00:03:48

  2021-1139

  
• 00:04:03

  2021-1087

  Approval to renew BL078-19, provision of inspection, maintenance, and repair of elevators, escalators and lifts on an annual contract (October 2, 2021 through October 1, 2022), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, Support Services, and Water Resources, with Oracle Elevator Holdco, Inc. dba Premier Elevator, base bid $148,040.00. (Staff Recommendation: Approval)

  
• 00:05:12

  2021-1104

  Approval to renew BL048-19, purchase of supplemental public safety uniforms on an annual contract (September 4, 2021 through September 3, 2022), Departments of Police Services and Sheriff, with Dana Safety Supply, Inc.; Designlab, Inc.; T&T Uniforms, Inc.; The Target Group, Inc.; and Uniform Source, LLC, base bid $471,000.00. (Staff Recommendation: Approval)

  
• 00:06:01

  2021-1039

  Approval to renew BL119-19, provision of pre-approved nonemergency medical transportation of seniors and disabled adults on an annual contract (December 11, 2021 through December 10, 2022), with Immaculate Care Transportation Enterprise, Inc., base bid $331,621.50 (negotiated cost savings of approximately $16,600.00). (Staff Recommendation: Approval)

  
• 00:07:39

  2021-1056

  Approval/authorization for the Chairwoman to execute a contract with the Georgia Department of Human Services (DHS), for transportation services for the seniors of Gwinnett County in the amount of $525,076.36, with a required local match of $232,707.00. DHS will provide either group and/or one-way trips for the period of July 01, 2021 to June 30, 2022. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:09:35

  2021-1078

  Approval/authorization to accept a grant from the Atlanta Regional Commission. These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for individuals. The grant contract is $179,292.00 with a required local match of $35,858.00. The match requirement will be partially funded by program user fees. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:45

  2021-1044

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $3,740,680.00, a decrease in assessed value of $144,210.00 for a net increase of $3,596,470.00 for tax years 2014 through 2020. (Staff Recommendation: Approval) (Board of Assessors Approved on August 4, 2021, Vote 5-0.)

  
• 00:12:56

  2021-1073

  Approval/authorization of the July 31, 2021 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:14:53

  2021-1064

  Approval to renew RP012-17, provision of workers' compensation claims administration services on an annual contract (January 1, 2022 through December 31, 2022), with Alternative Service Concepts, LLC dba Davies Claims Solutions, base amount $135,136.71. (Staff Recommendation: Approval)

  
• 00:16:03

  2021-1066

  Approval to renew BL065-17, purchase of Liferay DXP Enterprise subscription and support on an annual contract (October 4, 2021 through October 3, 2022), with Emergent, LLC, base bid $119,915.00. (Staff Recommendation: Approval)

  
• 00:17:04

  2021-1067

  Approval to renew OS025-16, FileNet support and maintenance on an annual contract (October 1, 2021 through September 30, 2022), with IBM Corporation, using a competitively procured State of Georgia contract, base amount $140,490.17. (Staff Recommendation: Approval)

  
• 00:17:55

  2021-1068

  Approval to renew OS054-20, provision of maintenance and support for the data encryption solution on an annual contract (September 24, 2021 through September 23, 2022), with Dell Marketing L.P., using a competitively procured State of Georgia contract, base amount $104,119.60. (Staff Recommendation: Approval)

  
• 00:18:35

  2021-0982

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of VHewatt Investments, LLLP, consisting of 11.310 acres in fee simple, 2.574 acres of permanent utility and public access easement, and 2.312 acres of temporary construction easement for a period of twenty-four (24) months, Tax Parcel Nos. R5356 005, R5356 006, and R5356 009, located on Harbins Rd., amount $537,700.00. Subject to approval as to form by the Law Department. This project is funded by the 2020 Water and Sewer Revenue Bonds.

  
• 00:20:43

  2021-1119

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding for Use of Office Space between Gwinnett County, Georgia and Gwinnett Coalition, Inc. Subject to approval as to form by the Law Department.

  
• 00:22:11

  2021-1071

  Award BL047-21, purchase of ballistic helmets, to KF Armory, LLC, $292,670.00. (Staff Recommendation: Award)

  
• 00:23:29

  2021-1069

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding with Gwinnett Technical College regarding Mutual Aid. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:24:18

  2021-1070

  Award BL067-21, HVAC system maintenance services at various County facilities on an annual contract (October 1, 2021 through September 30, 2022), to United Maintenance, Inc., base bid $580,632.41. (Staff Recommendation: Award)

  
• 00:25:16

  2021-1054

  Approval to sell three surplus vehicles to the City of Lawrenceville for $113,010.00. (Staff Recommendation: Approval)

  
• 00:25:57

  2021-1057

  Approval to declare the August 2021 surplus vehicle and equipment list as surplus/salvage to be disposed of in accordance with the Gwinnett County Code of Ordinances. (Staff Recommendation: Approval)

  
• 00:26:58

  2021-1075

  Award BL071-21, SR 120/Duluth Highway (from Colony Bend Drive to Riverside Parkway) & SR 20/Grayson Highway (from Crane Drive to Park Place Drive) pedestrian improvement project, to CMEC, LLC, amount not to exceed $312,693.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:28:18

  2021-1082

  Approval/authorization for the Chairwoman to execute an agreement with the Georgia Department of Transportation (GDOT) for participation in the Smart Corridor Deployment Program. GDOT will contribute $2,117,320.00 and the County will provide a local match of $529,330.00 for a total of $2,646,650.00. Approval/authorization for the Chairwoman to sign any and all related documents. Subject to approval as to form by the Law Department. This item is funded 80% by the Georgia Department of Transportation and 20% by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:29:56

  2021-1083

  Approval/authorization for the Chairwoman to execute Change Order No. 2 - BL016-19, Harbins Road at SR316/University Parkway road improvement project with C.W. Matthews Contracting Co., Inc., increasing the contract by $161,515.68. The approved contract amount is adjusted from $30,149,621.31 to $30,311,136.99. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:32:05

  2021-1086

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Duluth regarding median landscaping on Peachtree Industrial Boulevard and shoulder landscaping on Pleasant Hill Road. The City will be responsible for all cost associated with the installation and maintenance of this project. There will be no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:10

  2021-1090

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Charles A. Warbington and Mary E. Warbington, on the Sugarloaf Parkway Extension Phase II project, including authority to execute any and all related documents necessary to consummate the transaction. This Agreement involves the purchase of 1.475 acres of fee simple right of way at a cost of $328,000.00. Subject to approval as to form by the Law Department. This Agreement is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:34:24

  2021-1091

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Charles A. Warbington and Mary E. Warbington, on the Sugarloaf Parkway Extension Phase II project, including authority to execute any and all related documents necessary to consummate the transaction. This Agreement involves the purchase of 1.356 acres of fee simple right of way at a cost of $429,000.00. Subject to approval as to form by the Law Department. This Agreement is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:35:08

  2021-1084

  Ratification of the Chairwoman’s execution of an agreement with the Georgia Department of Transportation for the Coronavirus Response and Relief Supplemental Appropriations Act, to provide funds to Gwinnett County Airport to prepare for, prevent, and respond to the COVID-19 pandemic in the amount of $91,162.00. These funds will be utilized to reimburse the County for expenses related to COVID 19 at the airport and the air traffic control tower. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (The Airport Authority recommended ratification of this agreement by a vote of 4-0.)

  
• 00:36:30

  2021-1033

  Award BL060-21, bypass pumping services on an annual contract (September 20, 2021 through September 19, 2022), to Xylem Dewatering Solutions, Inc., base bid $960,730.51. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:37:35

  2021-1041

  Award BL065-21, provision of pressure washing services on an annual contract (September 16, 2021 through September 15, 2022), to JetStar Group, LLC, base bid $150,000.00 (this represents a 1% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:38:06

  2021-1037

  Approval to renew OS022-20, purchase of AVEVA Wonderware products and services on an annual contract (October 5, 2021 through October 4, 2022), with InSource Solutions, base amount $500,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:38:49

  2021-1040

  Approval to renew BL076-20, restoration of utility repairs on an annual contract (October 7, 2021 through October 6, 2022), with DAF Concrete, Inc., base bid $1,000,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 9, 2021, Vote 4-0.)

  
• 00:39:48

  Adjournment