BOC Work Session 9.21.21

September 21, 2021 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, September 21, 2021 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:13

  Call To Order

  
• 00:00:53

  Approval of Agenda

  
• 00:02:12

  2021-1140

  Approval to fill the unexpired term of Lynette Howard from the View Point Health Board. Term expires December 31, 2023.

  
• 00:03:35

  2021-1144

  Approval of appointment to the Hospital Authority. Term expires September 30, 2023. Incumbent Gregory Lang. District 1/Carden

  
• 00:03:59

  2021-1145

  Approval of appointment to the Hospital Authority. Term expires September 30, 2023. Incumbent Lois Love. District 3/Watkins

  
• 00:04:25

  2021-1146

  Approval of appointment to the Hospital Authority. Term expires September 30, 2023. Incumbent Frances E. Davis. District 4/Fosque

  
• 00:04:46

  2021-1194

  Approval of appointment to the Development Advisory Committee. Member serves at the pleasure of the Board. District 4/Fosque

  
• 00:05:08

  2021-1198

  Approval to accept the resignation of Charles Pace from the Community Outreach Advisory Board. Gwinnett County Public Library Appointment. Term expires December 31, 2021. Member serves at the Pleasure of the Board.

  
• 00:05:32

  2021-1204

  
• 00:06:11

  2021-1205

  
• 00:06:35

  2021-1121

  Award BL069-21, comprehensive materials and field testing and miscellaneous services on an annual contract (October 5, 2021 through October 4, 2022), Departments of Community Services, Support Services, Transportation and Water Resources, to all bidders per attached bid tabulation, base bid $3,631,300.00. This contract is funded 23% by various SPLOST Programs. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on September 13, 2021, Vote 4-0.)

  
• 00:08:24

  2021-1093

  Approval to renew BL095-19, purchase of meat, cheese, fish and poultry on an annual contract (December 17, 2021 through December 16, 2022), Departments of Community Services, Corrections, and Sheriff, with Performance Foodservice; S&S Institutional Foods dba Samples Foods; and Sutherlands Foodservice, Inc., base bid $1,460,000.00 (negotiated cost savings of approximately $1,700.00). This contract is funded 13% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:09:37

  2021-1094

  Approval to renew BL109-18, provision of plumbing repair, maintenance, and installation services on an annual contract (January 1, 2022 through December 31, 2022), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, and Water Resources, with Talon Property Services, LLC, base bid $503,250.00. This contract is funded 15% by the 2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:10:33

  2021-1111

  Approval to renew OS037-19, purchase of TASERS, cartridges, batteries and holsters on an annual contract (October 16, 2021 through October 15, 2022), Departments of Corrections, Police Services, and Sheriff, with Axon Enterprise, Inc., base amount $310,000.00. (Staff Recommendation: Approval)

  
• 00:11:22

  2021-1085

  Award BL075-21, purchase of swimming pool chemicals on an annual contract (October 25, 2021 through October 24, 2022), to Brenntag Mid-South, Inc. and HanCHEM Corporation, base bid $118,000.00. (Staff Recommendation: Award)

  
• 00:12:24

  2021-1125

  Award OS030-21, Gwinnett Environmental and Heritage Center Blue Planet Exhibit upgrade project, to Mad Systems, Inc., $203,901.92. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:13:42

  2021-1092

  Approval/authorization to accept a grant awarded by the Atlanta Regional Commission in the amount of $240,000.00. These funds will be utilized to procure a consulting team to complete a study for the proposed Piedmont Pathway Trail system. This trail is one of the designated signature trails outlined in the 2018 Gwinnett Trails Master Plan. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. This grant requires a local match of $60,000.00 funded by the 2017 SPLOST Program for a total contract amount of $300,000.00. (Staff Recommendation: Approval)

  
• 00:15:04

  2021-1130

  Approval/authorization for the Chairwoman to execute a contract with United Way of Greater Atlanta d/b/a HomeFirst Gwinnett, in the amount of $600,000.00 for the period of January 1, 2021 through December 31, 2021. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:16:02

  2021-1192

  Approval/authorization to apply for and accept, if awarded, grant funds authorized through the American Rescue Plan Act (ARPA) for amounts yet to be determined, provided by various Federal and State agencies, to reimburse eligible expenses incurred to address the COVID-19 pandemic, including the ratification of the Chairwoman’s execution of the U.S. Department of the Treasury’s Certification Form for Coronavirus State and Local Fiscal Recovery funds in the amount of $181,855,587.00. Approval/authorization for the Chairwoman to execute a Resolution establishing the allocation of ARPA funds. Approval/authorization for the Director of Financial Services to adjust allocations to meet defined needs. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:22:19

  2021-1134

  Award RP005-21, provision of life, accident and disability plans on an annual contract (January 1, 2022 through December 31, 2022), to Metropolitan Life Insurance Company dba MetLife, base amount $3,706,732.40. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 43% by participants.  (Staff Recommendation: Award)

  
• 00:23:26

  2021-1112

  Approval to renew RP006-18, provision of Health Savings Account (HSA), Health Reimbursement Arrangement (HRA), and Flexible Spending Account (FSA) administration on an annual contract (January 1, 2022 through December 31, 2022), with Wex Health, Inc., dba Wex, base amount $150,443.40. (Staff Recommendation: Approval)

  
• 00:24:09

  2021-1113

  Approval to renew RP001-19, provision of medical and pharmacy benefit administration on an annual contract (January 1, 2022 through December 31, 2022), with Aetna Life Insurance Company, base amount $55,268,172.37. (Staff Recommendation: Approval)

  
• 00:24:56

  2021-1106

  Award RP034-21, maintenance of computers, printers, scanners, servers and peripheral devices on an annual contract (September 21, 2021 through September 20, 2022), to PC Specialists, Inc., dba Technology Integration Group, base amount $328,831.52 (negotiated cost savings of approximately $6,000.00). (Staff Recommendation: Award)

  
• 00:26:00

  2021-1102

  Approval to increase OS046-19, SmartCop Jail Management System software and support on an annual contract (January 1, 2021 through December 31, 2021), with SmartCop, Inc., increase base amount from $99,622.00 to $200,422.00, and renew (January 1, 2022 through December 31, 2022), base amount $124,763.10. (Staff Recommendation: Approval)

  
• 00:27:10

  2021-1105

  Approval to renew OS051-20, purchase of Proofpoint products and services on an annual contract (October 1, 2021 through September 30, 2022), with CDW Government, LLC, using a competitively procured State of Georgia contract, base amount $281,723.40. (Staff Recommendation: Approval)

  
• 00:28:10

  2021-1181

  Approval/authorization to amend the Code of Ordinances of Gwinnett County by repealing Chapter 86, entitled “Special Assessments”, in its entirety and replacing it with a new Chapter 86, entitled “Special Assessment Districts”. Subject to approval as to form by the Law Department.

  
• 00:37:44

  2021-1187

  Approval/authorization of a Resolution amending the Gwinnett County Merit System Rules and Regulations as recommended by the Merit System Board. Subject to approval as to form by the Law Department.

  
• 00:40:41

  2021-1123

  Approval of Waiver of Time Lapse Requirement for a Special Use Permit. The applicant, Akram Abdelmasih, requests waiver of the 12-month time lapse requirement for zoning. The prior case, SUP2021-00013 was denied by the Board of Commissioners in March 2021. The property is located at 3670 Hewatt Court. District 3/Watkins

  
• 00:41:36

  2021-1120

  Approval/authorization to apply for and accept a grant awarded by the Georgia Emergency Communications Authority (GECA), in the amount of $10,000.00. These funds will be used to cover training course registration fees for 911 Communications Officers. No County match is required. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:43:01

  2021-1142

  Award BL081-21, Gwinnett Justice and Administration Center campus lighting phase I project, to Electrical Contractor, Inc., amount not to exceed $588,533.00. Contract to follow award. Subject to approval as to form by the Law Department.  (Staff Recommendation: Award)

  
• 00:44:02

  2021-1109

  Award RP027-21, construction manager (CM) at risk for the Historic Courthouse slate roof replacement and exterior remediation project, to John W. Spratlin and Son, LLC, amount not to exceed $1,000,000.00, inclusive of the construction services budget, $6,000.00 for pre-construction services, $130,000.00 for general conditions, and a 6% mark-up fee for profit (negotiated cost savings of approximately $25,000.00). Authorization for the delegation of authority to the County Administrator to approve guaranteed maximum price (GMP) authorizations and associated change orders. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST program. (Staff Recommendation: Award)

  
• 00:45:26

  2021-1101

  Approval to renew BL088-19, purchase of various automobiles, vans, trucks and accessories on an annual contract (November 6, 2021 through November 5, 2022), with Akin Ford, LLC; RHCB, LLC dba Rick Hendrick Chevrolet of Buford; and Wade Ford, Inc., base bid $4,233,500.00. (Staff Recommendation: Approval)

  
• 00:46:29

  2021-1107

  Approval/authorization for the Chairwoman to execute any and all documents necessary to convey 12,371 square feet of drainage easement and 3,355 square feet of right of way on Tax Parcel No. R6293 009A to the city of Duluth. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:47:19

  2021-1186

  Approval/authorization for the Chairwoman to execute any and all documents necessary to release a Maintenance Agreement on Tax Parcel No. R7207 085 to 1630 PIB, LLC. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:48:09

  2021-1190

  Approval for a determination by the Board of Commissioners that special conditions exist within the area of Country Downs Drive, as to the health, safety and welfare of the persons or properties within said area, that may justify the creation of a Special Assessment District to provide speed humps, and for direction to the Department of Transportation to prepare a recommendation and proceed with a public hearing for the incorporation of Country Downs Drive into the Gwinnett County Speed Hump Program. (Staff Recommendation: Approval)

  
• 00:50:19

  2021-1122

  Approval/authorization for the Chairwoman to execute an agreement with Run the Reagan, Inc. for the Run the Reagan event to be held February 26, 2022. Subject to approval as to form by the Law Department. No Cost associated. (Staff Recommendation: Approval)

  
• 00:51:23

  2021-1114

  Award BL062-21, F. Wayne Hill Water Resources Center membrane building improvements, to Western Summit Constructors, Inc., amount not to exceed $22,755,000.00. Contract to follow award. Subject to approval as to form by the Law Department.  (Staff Recommendation: Award) (Water and Sewerage Authority Approved on September 13, 2021, Vote 4-0.)

  
• 00:52:57

  2021-1115

  Award BL061-21, Gwinnett Place Mall sewer upgrades - phase 1, to Garney Companies, Inc., amount not to exceed $7,177,916.77. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on September 13, 2021, Vote 4-0.)

  
• 00:54:55

  2021-1103

  Approval to renew BL109-19, provision of stormwater infrastructure repair and replacement on an annual contract (January 1, 2022 through December 31, 2022), with The Dickerson Group, Inc., base bid $5,000,000.00.  (Staff Recommendation: Approval)

  
• 00:55:58

  2021-1116

  Approval to renew OS027-19, provision of products and services for granular activated carbon filter media on an annual contract (October 16, 2021 through October 15, 2022), with Calgon Carbon Corporation, base amount $1,410,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on September 13, 2021, Vote 4-0.)

  
• 00:56:52

  2021-1053

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding (MOU) with the Georgia Department of Transportation (GADOT), for work associated with utility relocations for operational improvement project SR 140 from SR 13 to CS 1102/W Peachtree (GADOT P.I. 0015983). Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:57:47

  2021-1089

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and the City of Duluth to outline the responsibilities of the parties as it pertains to the installation of sanitary sewer in the Pinecrest and Hill communities within the City of Duluth. Gwinnett County estimated amount will be $2,200,000.00 and the City of Duluth $11,000,000.00. The final amount will be determined when the contracts are awarded. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on September 13, 2021, Vote 4-0.)

  
• 00:59:36

  2021-1117

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and the City of Suwanee for the purchase of the Water Distribution System. Subject to approval as to form by the Law Department.  (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on September 13, 2021, Vote 4-0.)

  
• 01:00:58

  Adjournment