BOC Work Session 10.15.13

October 15, 2013 - 12:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 15, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:10:53

  Call To Order

  
• 00:11:46

  Approval of Agenda

  
• 00:12:35

  2013-0826

  Approval to accept the resignation of Steve Edwards from the Recreation Authority. Term Expires December 31, 2016. District 1/Brooks 

  
• 00:12:58

  2013-0827

  Approval to fill the unexpired term of Steve Edwards to the Recreation Authority. Term Expires December 31, 2016. District 1/Brooks 

  
• 00:13:14

  2013-0828

  Approval to accept the resignation of Allen Harkness from the Recreation Authority. Term Expires December 31, 2014. District 4/Heard 

  
• 00:13:31

  2013-0829

  Approval to fill the unexpired term of Allen Harkness to the Recreation Authority. Term Expires December 31, 2014. District 4/Heard 

  
• 00:13:54

  2013-0813

  Approval to renew BL076-12, purchase of concealable soft body armor on an annual contract (December 12, 2013 through December 11, 2014), Department of Corrections, Department of Police Services and Sheriff's Department, to low responsive bidder, Law Enforcement Supply, base bid $284,520.00. This contract is funded 73% by the Police Fund and 27% by the General Fund. (Staff Recommendation: Approval) 

  
• 00:14:56

  2013-0802

  Award RP015-13, J.B. Williams Park redevelopment construction document development, to Pond & Company, Inc., amount not to exceed $171,000.00. Authorization for Chairman to execute contracts subject to approval of the Law Department. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award) 

  
• 00:15:46

  2013-0814

  Award OS123, purchase of office supplies on an annual contract (October 18, 2013 through October 17, 2014), to Office Depot, Inc. through utilization of The Cooperative Purchasing Network (TCPN), base amount $400,000.00. (Staff Recommendation: Award) 

  
• 00:16:42

  2013-0801

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development the proposed 2014 Action plan. Approval and Authorization to accept funding and to implement the programs as outlined on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to Law Department approval. (Staff Recommendation: Approval) 

  
• 00:17:57

  2013-0803

  Approval to renew RP014-11, emergency medical patient billing services on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Digitech Computer, Inc., base amount $745,000.00. This contract is funded by the Fire/EMS Fund. (Staff Recommendation: Approval) 

  
• 00:18:45

  2013-0810

  Award BL082-13, replacement of the lighting system at the Tuggle Road 800MHz radio system tower site, to low bidder, Mobile Communications of Gwinnett, Inc., amount not to exceed $125,000.00. This contract is funded by the 2005 SPLOST Program. (Staff Recommendation: Award) Work Session Agenda Tuesday, October 15, 2013 - 10:00 AM Page 3 

  
• 00:19:46

  2013-0792

  Approval to renew RP020-10, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2014 through January 09, 2015), with the Sanborn Map Company, Inc., base amount $449,000.00. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval) 

  
• 00:20:32

  2013-0794

  Approval to renew OS024, maintenance for computer aided dispatch (CAD) and records management system (RMS) software systems on an annual contract (February 01, 2014 through January 31, 2015), to sole provider, Tiburon, Inc., base amount $460,061.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 44% by the Police District Fund, 35% by the E911 Fund, 14% by the Fire/EMS District Fund and 7% by the General Fund. (Staff Recommendation: Approval) 

  
• 00:21:24

  2013-0797

  Approval to renew OS023, support and maintenance for Sustain software (January 01, 2014 through December 31, 2014), with Sustain Technologies, Inc., $173,719.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval) 

  
• 00:22:03

  2013-0798

  Approval to renew BL131-12, purchase of computer hardware, printers, file servers, and peripheral equipment on an annual contract (January 01, 2014 through December 31, 2014), to low bidder, PC Specialists, Inc., dba Technology Integration Group, base bid $560,130.00. This contract is funded 75% by the Capital Project Fund, 19% by the Police District Fund, 6% by various other funds. (Staff Recommendation: Approval) 

  
• 00:22:47

  2013-0800

  Approval to renew OS002, maintenance contract for the 800MHz radio system (January 01, 2014 through December 31, 2014), with Motorola, Inc., $2,528,565.34 (reflects a 5% pre-pay discount of $133,082.39). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Approval) 

  
• 00:23:43

  2013-0815

  Approval/authorization of change order no. 1 to extend RP025-08, I/TS professional staffing resources on a multi-year contract (January 01, 2014 through March 31, 2014), with Ask Staffing, Inc., The Matlen Silver Group, Inc., Strategic Staffing Solutions, ARK Solutions, Inc., CDI IT Solutions a division of CDI Corporation, Dickinson & Associates, Inc., Digitek Software, Inc., Insight Global, Inc., MATRIX Resources, Inc., Modis, Inc., Open Systems, Inc., Revolution Technologies, LLC., Smartsoft International, Inc., base amount of $403,740.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. This contract is funded 42% by the I/T Capital Projects Fund, 30% by the Administrative Support Fund, 17% by the Water & Sewer Renewal & Extension Fund, and 11% by the Solid Waste R&E Fund. (Staff Recommendation: Approve) 

  
• 00:24:44

  2013-0818

  Approval Waiver WVR2013-00005 - To remove sidewalk requirements along Duluth Highway frontage. Location is 2769 Duluth Highway, Duluth, Georgia 30096. Commission District 1/Brooks (Staff Recommendation: Approval with Conditions) 

  
• 00:25:27

  2013-0300

  Approval/authorization of a Resolution to formally establish the Gwinnett County Citizens Corps Council. (Staff Recommendation: Approve) 

  
• 00:26:07

  2013-0773

  Approval/authorization to accept a donation from Wal-Mart Stores, Inc. to the Gwinnett County Police Department in the amount of $1,000.00 to be utilized as part of the department's on-going Crime Prevention program for radKIDS. The grant is 100% funded through the Wal-Mart Foundation with no match requirements. (Staff Recommendation: Approved) 

  
• 00:27:07

  2013-0799

  Award BL080-13, Gwinnett County Buford Branch Library roof replacement project, to low bidder, S. Garrett and Company, Inc., amount not to exceed $183,543.00. Authorization to deem demolished roofing components surplus and dispose of per the Purchasing Ordinance. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Staff Recommendation: Award) 

  
• 00:28:08

  2013-0804

  Approval to renew BL105-10, HVAC system maintenance services for various County facilities on an annual contract (January 01, 2014 through December 31, 2014), to low bidder, United Maintenance, Inc., base bid $326,536.00 (negotiated cost savings of approximately $6,531.00). Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. This contract is funded 70% by the Administrative Support Fund, 25% by the General Fund, 3% by the Fleet Management Fund, and 2% by the Airport Operating Fund. (Staff Recommendation: Approval) 

  
• 00:29:21

  2013-0836

  Approval Allowance of the Gwinnett County Tax Commissioner's 2013 Insolvent List for tax years 2000-2012. 

  
• 00:30:45

  2013-0808

  Award BL089-13, SR 20 (I-985 to South Lee Street) major roadway improvements, project number F-0866, to the low bidder, G.P.s Enterprises, Inc., amount not to exceed $960,427.35. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 74% by the 2009 SPLOST Program and 26% by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Award) 

  
• 00:32:17

  2013-0744

  Approval to renew BL098-11, traffic signal & intelligent transportation system (ITS) demand services on an annual contract (January 01, 2014 through December 31, 2014), section 1 with low bidder, Georgia Management Agency, Inc., d/b/a Roadworx, sections 3 and 4 with low bidder, North Cherokee Electrical, Inc., and section 5 with low responsive bidder, The ComTran Group, Inc., base bid $325,000.00 (negotiated cost savings of approximately $1,006.00). This contract is funded 54% by General Fund and 46% by the 2009 SPLOST Program. (Staff Recommendation: Approval) 

  
• 00:33:36

  2013-0788

  Award BL076-13, F. Wayne Hill Water Resources Center Nutrient Recovery Project, to low bidder RTD Construction, Inc., amount not to exceed $16,591,025.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 1/Brooks (Staff Recommendation: Award) 

  
• 00:35:07

  2013-0789

  Award BL070-13, I-85 48 inch PCCP critical crossing replacement, to low bidder, Gary’s Grading & Pipeline Co., Inc., amount not to exceed $568,880.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard (Staff Recommendation: Award) 

  
• 00:36:51

  2013-0790

  Award BL072-13, Hanarry Estates water main replacement project, to low bidder, Po Boys Plumbing, Inc., amount not to exceed $1,678,450.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:38:01

  2013-0791

  Award BL060-13, modifications to Yellow River structure No. 3, to low bidder, North Georgia Concrete, Inc., amount not to exceed $1,395,002.64. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Stormwater Renewal & Extension Fund. District 4/Heard (Staff Recommendation: Award) 

  
• 00:38:28

  2013-0816

  Award BL083-13, provision of grounds maintenance at various Department of Water Resources facilities on an annual contract (October 30, 2013 through October 29, 2014), to overall low bidder, North Georgia Landscaping and Construction Group, LLC, base bid $282,335.80 (this represents a 10% decrease from the previous contract). This contract is funded 91% by the Water and Sewer Operating Fund and 9% by the Stormwater Operating Fund. (Staff Recommendation: Award) 

  
• 00:39:29

  2013-0796

  Approval to renew BL097-12, provision of meter reading services on an annual contract (January 01, 2014 through December 31, 2014), to low bidder, Corix Utilities (US), Inc., base bid $2,445,857.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval) 

  
• 00:40:08

  2013-0805

  Approval to renew BL112-12, provision of electrical equipment installation, inspection, and repair on an annual contract (January 01, 2014 through December 31, 2014), to the low overall bidder, Cleveland Electric Company, base bid $1,500,000.00. This contract is funded 70% by the Water and Sewer Operating Fund, and 30% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval) 

  
• 00:40:40

  2013-0806

  Approval to renew BL111-12, purchase of citric acid on an annual contract (December 02, 2013 through December 01, 2014), to low bidder, Univar USA, Inc., base bid $194,612.00 (negotiated cost savings of approximately $19,450.00). This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval) 

  
• 00:41:20

  2013-0807

  Approval to renew BL129-11, replacement of large water meters, 3 inch and larger on an annual contract (January 01, 2014 through December 31, 2014), to low bidder, The Dickerson Group, Inc., base bid $872,635.00. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval) 

  
• 00:41:59

  Adjournment