BOC Work Session July 17, 2012

July 17, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 17, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:08:50

  Call To Order

  
• 00:09:51

  Approval of Agenda

  
• 00:10:17

  2012-0587

  Approval to accept the resignation of Doreitha Livsey from the Human Relations Commission. Term expires August 31, 2014.

  
• 00:10:34

  2012-0640

  Approval to appoint Mani Krishnaswamy to the Partnership for Community Action, Inc. Board. Term expires December 31, 2012. Chairman's Appointment

  
• 00:11:01

  2012-0583

  Award BL056-12, purchase of bread on an annual contract, (August 08, 2012 through August 07, 2013), Department of Community Services, Department of Corrections, and Sheriff's Department, to overall low bidder, Earthgrains Baking Co., base bid $212,061.00. This contract is funded 97% by the General Fund and 3% by the Miscellaneous Grant Fund - External.

  
• 00:11:43

  2012-0639

  Approval to set the qualifying fee for a special election to be conducted on November 6, 2012 to fill the unexpired term for Board of Commissioners District 1 as required by O.C.G.A. 21-2-540. (Staff Recommendation: Approval)

  
• 00:12:41

  2012-0529

  Approval/authorization to accept an award from the Atlanta Regional Commission for Senior Services Title III, Community Based Services, Nutrition Services Incentive Program and Alzheimers programs. This contract represents the second year of a four year commitment to use federal and state funds for the provision of services for seniors in Gwinnett County. Funding is anticipated to be $670,033 Federal, $374,347 State and $72,249 Local Match for a total amount of $1,116,629.00 (60% Federal, 34% State and 6% Local Match). Approval and authorization for Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:13:25

  2012-0537

  Approval/authorization for the Chairman to execute a license agreement between Gwinnett County and 12Stone Church for the purpose of beautification of a portion of the entrance at Duncan Creek Park at no cost to the County. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:14:08

  2012-0570

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease in value of $5.6 million for tax years 2007 thru 2011 (Staff Recommendation: Approval)

  
• 00:14:55

  2012-0632

  Approval/authorization of a resolution establishing the 2012 millage rates; authorizing the levy of taxes within Gwinnett County; levying the Gwinnett County Board of Education's recommended millage rates; and authorization for the Chairman to execute any and all documents related to the millage rate and digest submission to the Georgia Department of Revenue. (Staff Recommendation: Approval

  
• 00:15:42

  2012-0592

  Approval to extend BL056-11, purchase of field service and staff uniforms on an annual contract, (August 16, 2012 through March 16, 2013), Department of Fire & Emergency Services, to Command Uniforms, Red the Uniform Tailor, Inc., T&T Uniforms South, and Uniform Sales of America, Inc., base bid $134,574.21. This contract is funded by the General Fund. (Staff Recommendation: Approval)

  
• 00:16:24

  2012-0616

  Approval to renew RP035-10, purchase of Type 1-Ad, Class 1 Ambulances on an annual contract (June 07, 2012 through June 06, 2013), Department of Fire and Emergency Services, to Life Line Emergency Vehicles, base amount $1,340,173.86. This contract is funded 89% by the 2009 SPLOST Program and 11% by the 2005 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:17:07

  2012-0527

  Approval/authorization to accept the 2012 Chesney Fallen Firefighters Memorial Grant from the Georgia Firefighters Burn Foundation, in the amount of $3,000.00 to purchase smoke detectors for distribution to seniors in Gwinnett County. Georgia Firefighters Burn Foundation will make payment directly to the selected vendor. (Staff Recommendation: Approval)

  
• 00:17:58

  2012-0614

  Approval to renew RP015-10, provide on-demand consulting services in support of benefits and pension plans on an annual contract (August 16, 2012 through August 15, 2013), Department of Human Resources, to The McCart Group, Inc., and The Segal Company, base amount $90,000.00. This contract is funded by the Group Self- Insurance Fund and Pension Trust Funds. (Staff Recommendation: Approval)

  
• 00:18:39

  2012-0569

  Award RP007-12, purchase and implementation of Kofax Capture 9 Automation software, Department of Information Technology Services (August 1, 2012 through July 31, 2013), to the highest scoring firm, Red Eagle Consulting, Inc., amount not to exceed $282,111.24 (negotiated cost savings of approximately $14,847.96). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Information Technology Capital Project Fund. (Staff Recommendation: Award)

  
• 00:19:56

  2012-0605

  Award RP019-11, provision of fixed mounted ruggedized cellular modems and antennas on an annual contract (July 19, 2012 through July 18, 2013), Department of Information Technology Services, to the highest scoring firm, CDW Government LLC, base amount $1,159,950.00. This project is funded by the 2009 SPLOST Fund. (Staff Recommendation: Award)

  
• 00:20:58

  2012-0559

  Approval to renew RP007-11, broad based internet and intranet services on an annual contract (August 03, 2012 through August 02, 2013), Department of Information Technology Services, to the highest scoring firms as follows: Bluewave Computing, LLC and Manpower Professional Services, Inc., d/b/a Experis, base amount $152,637.00 (cost savings of approximately $4,273.84). This project is funded by the Information Technology Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:21:57

  2012-0586

  Approval to renew OS078, countywide wireless voice and data services on an annual contract utilizing the State of Georgia wireless communications devices and services contracts with Georgia Technology Authority (GTA), Department of Information Technology Services (July 1, 2012 through December 31, 2012), base amount $615,255.67. This contract is funded 29% Administrative Support Fund, 45% General Fund, 2% Recreation Fund, 1% Stormwater Operating R&E, 21% Water & Sewer Operating R&E and 2% various other funds. (Staff Recommendation: Approval)

  
• 00:23:07

  2012-0590

  Approval of OS039, Microsoft Enterprise agreement and true up, Department of Information Technology Services, with Dell, Inc., base amount $164,396.70 utilizing the State of Georgia negotiated agreement. This contract is funded 91% by the Information Technology Capital Project Fund, 8% by the Water and Sewer Renewal & Extension Fund, and 1% by the Stormwater R&E Fund. (Staff Recommendation: Approval)

  
• 00:24:08

  2012-0598

  Approval to renew RP009-09, Cisco IP telephony solution and implementation on an annual contract (July 31, 2012 through July 30, 2013) and approval of change order no. 2, Department of Information Technology Services, with AT&T Corporation, amount not to exceed $2,689.40. This change order is funded by the Water and Sewer Renewal and Extension Fund. Authorization for Chairman to execute change order no. 2 subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:25:20

  2012-0599

  Approval of change order no. 1, PA028-11, telecommunications auditing services on an annual contract (December 13, 2011 through December 12, 2012), Department of Information Technology Services, with S2K Consulting, Inc. Fees are paid from savings measured in monthly bills, base amount $192,500.00 (no additional cost to the County). This project is funded by the Administrative Support Fund. Authorization for Chairman to execute change order no. 1 subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:26:42

  2012-0557

  Approval/authorization for Project Mineral Ridge Pump Station and Force Main, Project # F-0540-02, for declaration of taking procedures for condemnation proceedings regarding the property of Rockbridge Place Community Association, Inc. located in Land Lot 025 of the 6th District consisting of 4,092 square feet for a permanent sewer easement and 2,114 square feet for a temporary construction easement for 24 months, Parcel 6-025-254, Zoning R-100, Amount $1,900.00. Funding source: Water & Sewer R&E. District 3/Beaudreau

  
• 00:27:36

  2012-0558

  Approval/authorization for Project SR 20 North Avenue #2 Pump Station Phase Out, Project # F-0841-06, for Declaration of Taking procedures for condemnation proceedings regarding the property of Senad Kalesic and Almira Kalesic located in Land Lot 305 of the 7th District consisting of 2,233 square feet for a permanent sewer easement, Parcel:7-305-328; Zoning RS100, Amount $2,730.00. Funding Source Water & Sewer R&E. District 4 Heard

  
• 00:28:24

  2012-0591

  Approval/authorization for Project SR 20/Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project F-0019-01 for Declaration of Taking procedures for condemnation proceedings regarding the list of properties set forth on Exhibit "A", attached hereto. These are 100% funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:29:07

  2012-0607

  Approval/authorization for Project I-85 Diverging Diamond Interchange at Pleasant Hill Road, Project F-0781-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Chae's Investment #1, Inc., United Central Bank, Wilshire State Bank, and Southeast Gold Buyers, LLC, located in Land Lot 208 of the 6th District of Gwinnett County, Georgia consisting of 1,421.52 square feet of required right of way, 107.12 square feet of permanent construction easement, and 1,300.00 square feet of 36 month temporary driveway easement, Parcel 6, Zoning C-2, Amount $40,800.00. District 1

  
• 00:30:05

  2012-0618

  Approval/authorization for Project I-85 Diverging Diamond Interchange at Jimmy Carter Boulevard/SR 140, Project F-0780- 01 for Declaration of Taking procedures for condemnation proceedings regarding the property of OFS Brightwave Solutions, Inc., Rosalind Edochie, Georgia Telco Credit Union, located in Land Lot 216 of the 6th District of Gwinnett County, Georgia consisting of 3,271.67 square feet of required right of way, 9,136.83 square feet of permanent construction easement, and 2,191.04 square feet of permanent drainage easement, Parcel 2, Zoning C-2, Amount $75,100.00. District 2/Howard

  
• 00:31:29

  2012-0568

  Ratification of Development Agreements from April 1, 2012 thru May 31, 2012 (Staff Recommendation: Approval)

  
• 00:32:15

  2012-0518

  Approval/authorization for the Chairman to execute two Construction Agreements with the Georgia Department of Transportation for the Western Gwinnett Bikeway (Pleasant Hill Road to Rogers Bridge Road) project, F-0341, CSSTP-0006-00(837), P.I. No. 0006837 and CSSHPP-007-00(617), P.I. No. 0007617. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Total: $1,358,943.50. This item is funded 78% by Federal / GDOT funding, 11% by the City of Duluth and 11% by the 2009 SPLOST Program. District 1 (Staff Recommendation: Approval)

  
• 00:33:19

  2012-0524

  Approval/authorization for Chairman to execute a Force Account Agreement with Georgia Power Company for the Killian Hill Road Queuing Lanes (Trickum Middle School) School Safety project, F- 0740-04. Total cost $207,077.00. Subject to approval by Law Department. This Agreement is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:34:07

  2012-0624

  Approval/authorization for the Chairman to execute an Agreement with the Georgia Department of Transportation through its Local Maintenance & Improvement Grant (LMIG) program for assistance in the resurfacing of various County roads (#M-0663-04). Contract ID C38867-12-000-0. Project No. S014170-PR. Total cost $5,146,863.09. These projects are funded 75% by the Georgia Department of Transportation and 25% by the 2009 SPLOST Program. Agreement subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:35:22

  2012-0625

  Approval/authorization to rescind previous authorization to declare as surplus and transfer 23 used buses and related equipment to the Waccamaw Regional Transportation Authority, Conway, South Carolina, d/b/a Coast RTA, approved by the Board of Commissioners on February 7, 2012, GCID 2012-0108. Subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:37:21

  2012-0626

  Approval/authorization to declare as surplus 23 used Transit buses and related equipment and to dispose of in accordance with approval by the Federal Transit Administration. Approval for Chairman to execute any and all related documents to transfer surplus equipment and federal interest associated. Agreement(s) to follow, subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:37:42

  2012-0627

  Approval/authorization of a Resolution authorizing transfer of the federal interest in used buses and related equipment from the Gwinnett County Board of Commissioners to eligible Federal Transit Administration Grantee(s). (Staff Recommendation: Approval)

  
• 00:39:00

  2012-0631

  Approval/authorization for the Chairman to execute a new Tower Operating Agreement between the Federal Aviation Administration, Gwinnett County, and the Gwinnett County Airport Authority, subject to Law Department review. No cost associated. District 4/Heard

  
• 00:39:46

  2012-0548

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,071,336.00. These projects are funded 90% by the 2009 SPLOST Program, 8 % by the 2005 SPLOST Programs and 2% by the Gwinnett Village Community Improvement District. All Commission Districts (Staff Recommendation: Approval)

  
• 00:40:40

  2012-0531

  Award BL048-12, purchase of liquid oxygen and liquid nitrogen on an annual contract (July 20, 2012 through July 19, 2013), Department of Water Resources, to low bidder, Airgas USA LLC, base bid $257,637.60. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:41:47

  2012-0540

  Award BL045-12, Patterson Road pump station generator project, Department of Water Resources, to the low bidder, Allsouth Constructors, Inc., amount not to exceed $630,320.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard. (Staff Recommendation: Award)

  
• 00:42:57

  2012-0556

  Award BL049-12, Northfork Peachtree Creek and Suwanee Creek pump station generators - phase II project, Department of Water Resources, to low bidder, Lanier Contracting Company, amount not to exceed $849,437.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 1 & District 2/Howard (Staff Recommendation: Award)

  
• 00:43:42

  2012-0588

  Award RP002-12, provision of emergency response plan and vulnerability assessment, Department of Water Resources, to the highest scoring firm, Center for Preparedness and Training, Inc., amount not to exceed, $194,800.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:44:20

  2012-0617

  Award BL057-12, Cambridge Downs sewer pump station decommissioning & gravity sewer project, Department of Water Resources, to low bidder, Site Engineering, Inc., amount not to exceed $196,075.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 3/Beaudreau (Staff Recommendation: Award)

  
• 00:45:23

  2012-0486

  Approval to renew BL036-10, construction and scheduled maintenance of water mains on an annual contract (July 16, 2012 through July 15, 2013), Department of Water Resources, with the low bidder, John D. Stephens, Inc., base amount $400,000.00. This project is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:45:57

  2012-0488

  Approval to renew BL040-10, construction and scheduled maintenance of sewer mains on an annual contract (July 16, 2012 through July 15, 2013), Department of Water Resources, with the low bidder, Gary's Grading and Pipeline, Inc., base amount, $200,000.00. This project is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:46:33

  2012-0585

  Approval/authorization for the Chairman to execute Change Order No. 2 (final) to the contract with Oscar Renda Contracting, Inc. in the amount of $261,207.40 for work associated with the F. Wayne Hill Reuse and Diffuser to Lake Lanier - Contract 3. The contract amount is adjusted from $25,252,237.43 to $25,513,444.83. This contract is funded 1.38% from the 2009 Water and Sewer Bond Fund and 98.62% from the Water and Sewer Renewal and Extension Fund. District 4/Heard (Staff Recommendation: Approval)

  
• 00:48:16

  Adjournment