BOC Work Session 4.19.22

April 19, 2022 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, April 19, 2022 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:52

  Call To Order

  
• 00:01:35

  Approval of Agenda

  
• 00:01:50

  2022-0368

  Approval of appointment to the Board of Tax Assessors. Term expires April 19, 2028. Incumbent Norman B. Ellis. District 3/Watkins

  
• 00:02:49

  2022-0369

  Approval of appointment to the Housing Authority. Term expires April 30, 2027. Incumbent Brad Weeks. Chairwoman’s Appointment

  
• 00:03:13

  2022-0367

  Award BL029-22, purchase of OEM toner and inkjet cartridges on an annual contract (April 22, 2022 through April 21, 2023), per the attached bid tabulation, base bid $375,456.26. (Staff Recommendation: Award)

  
• 00:04:07

  2022-0319

  Approval to renew BL044-19, provision of comprehensive HVAC services on an annual contract (July 1, 2022 through June 30, 2023), Departments of Community Services and Support Services, with Maxair, Inc., base bid $655,549.00. (Staff Recommendation: Approval)

  
• 00:04:59

  2022-0383

  Approval to rescind renewal of BL007-19, purchase only and purchase and installation of sod and sprigs on an annual contract (March 27, 2022 through March 26, 2023), Departments of Community Services, Transportation, and Water Resources, with Arthur A. Jones & Associates dba Buck Jones Nursery. (Staff Recommendation: Approval)

  
• 00:06:30

  2022-0329

  Award BL020-22, playground replacement at Collins Hill Park, to Playcore Wisconsin, Inc. dba Gametime, amount not to exceed $644,380.54. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:07:41

  2022-0389

  Approval to accept donations, in the amount of $3,696.00, as part of the Betty White animal shelter challenge, which called for donations to local animal shelters in her memory. Funds will be used to support the operations of the Gwinnett County Animal Welfare and Enforcement division. (Staff Recommendation: Approval)

  
• 00:08:41

  2022-0390

  Approval/authorization to accept provider status from the Georgia Department of Early Care and Learning (DECAL) for the Childcare and Parent Services (CAPS) program to receive reimbursement of childcare subsidies for eligible participants. Authorization to establish annual grant revenue and appropriation budgets to match eligible participant expense. Approval/authorization for the Department of Community Services to receive CAPS funding on an ongoing basis as defined in the Child Care Provider Agreement. Approval/authorization for the Chairwoman or designee to execute program documents and any other necessary documents. This program is 100% funded through DECAL with no matching funds required. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:11

  2022-0382

  Award RP041-21, provision and implementation of a grants management software solution on an annual contract (April 19, 2022 through April 18, 2023), to REI Systems, Inc., base amount $635,172.90 (negotiated cost savings of approximately $130,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 43% by the American Rescue Plan Act and 6% by the United States Department of Housing and Urban Development. (Staff Recommendation: Award)

  
• 00:12:25

  2022-0340

  Approval of tax digest corrections, including changes to the digest, additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $5,808,110.00, a decrease in assessed value of $17,103,180.00 for a net decrease of $11,295,070.00 for tax years 2016 through 2021. (Staff Recommendation: Approval) (Board of Assessors Approved on March 2, 2022, Vote 5-0)

  
• 00:13:40

  2022-0334

  Approval/authorization of the February 28, 2022 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:16:28

  2022-0328

  Award OS012-22, purchase of Life Line ambulances, to Life Line Emergency Vehicles, $1,146,000.00. This contract is funded by various SPLOST Programs. (Staff Recommendation: Award)

  
• 00:18:03

  2022-0359

  Award BL008-22, provision of landscaping maintenance services on an annual contract (April 19, 2022 through April 18, 2023), to Chealey Solutions, LLC and Seasons Landscape Incorporated, base bid $134,268.00. (Staff Recommendation: Award)

  
• 00:20:03

  2022-0376

  Award OS011-22, provision of Microsoft Premier support on an annual contract (April 19, 2022 through April 18, 2023), to Microsoft Corporation, using a competitively procured State of Georgia contract, base amount $101,971.00. (Staff Recommendation: Award)

  
• 00:21:18

  2022-0388

  Award OS015-22, purchase of Adobe software renewal subscriptions on an annual contract (May 5, 2022 through May 4, 2023), to CDW Government, LLC, using a competitively procured State of Georgia contract, base amount $166,498.77 (this represents an 8.9% decrease from the previous contract).  (Staff Recommendation: Award)

  
• 00:22:35

  2022-0283

  Approval to renew OS002-17, Microsoft Enterprise agreement and true-up on an annual contract (May 1, 2022 through April 30, 2023), with Dell Marketing L.P., using a competitively procured State of Georgia contract, base amount $5,022,817.00. (Staff Recommendation: Approval)

  
• 00:24:28

  2022-0350

  Approval to renew BL049-19, purchase of notebook, laptop, and tablet computers on an annual contract (May 22, 2022 through May 21, 2023), with PC Specialists, Inc., dba Technology Integration Group (TIG) and R&D Computers, Inc., base bid $366,195.32. (Staff Recommendation: Approval)

  
• 00:25:35

  2022-0353

  Approval of the settlement in the matter, Gwinnett County, Georgia vs. Tucker Family Fund, L.L.C., et al., Civil Action Number 19-A-03088-11, Superior Court of Gwinnett County. Subject to approval as to form by the Law Department.

  
• 00:27:04

  2022-0346

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Colfin 2015-1 Industrial Owner, LLC, and Wilmington Trust, National Association, consisting of 8,704.92 square feet of fee simple right of way and 244.59 linear feet of limited access rights, Tax Parcel No. R7154 004, 1000 Satellite Boulevard, amount $30,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:28:48

  2022-0347

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Colfin 2018-14 Industrial Owner, LLC, and Wilmington Trust, National Association, consisting of 37,867.56 square feet of fee simple right of way and 752.71 linear feet of limited access rights, Tax Parcel No. R7153 129, 2925 Shawnee Industrial Way, amount $130,400.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:30:12

  2022-0348

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of McDaniel Enterprises, Inc., consisting of 3,684.33 square feet of fee simple right of way, 1,480.29 square feet of permanent construction easements, and 1,072.51 square feet of 48-month temporary driveway easement, Tax Parcel No. R7009 005, 615 West Pike Street, amount $125,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:32:14

  2022-0349

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of D.A.D. Holdings, L.L.C., Gloria Ann Ellis Hayes and Michael D. Hayes, as Trustees of the A.D. Hayes IV Trust under the Will of A.D. Hayes, Donald E. Hayes, Gloria Ann Hayes, Michael D. Hayes, A. Terry Hayes, Tim Hayes and Ted A. Hayes, consisting of 5,529.00 square feet of fee simple right of way, 1,148.50 square feet of permanent construction easements, and 3,422.96 square feet of 48-month temporary driveway easements, Tax Parcel No. R7009 011, 719 West Pike Street, amount $116,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program.

  
• 00:33:54

  2022-0358

  Approval/authorization for the Chairwoman to execute a Resolution reappointing Russell Royal to the Indigent Defense Governing Committee. (Staff Recommendation: Approval)

  
• 00:34:51

  2022-0437

  Approval/authorization for the Chairwoman to execute a Resolution approving the issuance of revenue bonds by the Development Authority of Gwinnett County for the benefit of GGCF Athletic Fields, LLC, and any and all additional documents necessary to indicate such approval. Subject to approval as to form by the Law Department.

  
• 00:37:07

  2022-0386

  Award OS014-22, Teledyne FLIR surveillance systems low light upgrade, to Teledyne FLIR Surveillance, Inc., amount not to exceed $286,977.32.  (Staff Recommendation: Award)

  
• 00:38:40

  2022-0423

  Award OS009-22, purchase of a digital storage system for investigations, to IX Systems, Inc., $135,701.00. (Staff Recommendation: Award)

  
• 00:39:48

  2022-0361

  Approval to retire from service, Gwinnett County Police K-9 Borni to be removed from the Fixed Asset Registry and permanently retired to his handler, Sergeant Erick Fee, for the remainder of his life.

  
• 00:41:33

  2022-0309

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Sugar Hill for the use of the County Owned 800 MHz System. No cost associated. Subject to approval as to form by the Law Department.

  
• 00:42:29

  2022-0338

  Award BL018-22, radio tower HVAC replacement projects, to John F. Pennebaker Co., Inc., amount not to exceed $568,823.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:43:35

  2022-0365

  Approval of Allowance of Gwinnett County Tax Commissioner's 2021 Insolvents List for Tax Years 2011 - 2021.

  
• 00:46:16

  2022-0320

  Award BL017-22, Gwinnett County Air Traffic Control Tower (ATCT) improvements project, to Robinson Aviation (RVA), Inc., amount not to exceed $330,714.38. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Gwinnett County Airport Authority approved on April 14, 2022, Vote 5-0.)

  
• 00:47:30

  2022-0375

  Award BL023-22, Ross Road (at US 78/SR 10/Stone Mountain Hwy) and Anderson-Livsey Lane (at Centerville Hwy and Telida Trail) traffic safety improvement projects, to Backbone Infrastructure, LLC, amount not to exceed $415,497.10. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:48:24

  2022-0373

  Approval of Change Order No. 1 for BL012-21, Collins Industrial Way from SR20/Buford Drive to Collins Hill Road Connector, project with CMES, Inc. This Change Order will increase the contract by $733,143.87 with the County’s obligation increasing by $416,503.12 and a private developer contributing $316,640.75 through an executed Development Participation Agreement. The total contract amount is adjusted from $1,988,174.70 to $2,721,318.57 and adds 160 calendar days to the contract duration. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program and the Georgia Department of Transportation. (Staff Recommendation: Approval)

  
• 00:50:10

  2022-0339

  Approval/authorization for the Chairwoman to execute the Second Amendment to the Lease Agreement between Gwinnett County and the Civil Air Patrol, Inc. Subject to approval as to form by the Law Department. (Airport Authority approved on January 13, 2022, Vote 4-0.)

  
• 00:50:59

  2022-0351

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Duluth regarding the improvement of Pine Needle Drive. The City of Duluth has requested the approval to make improvements on Pine Needle Drive at its intersection with SR120/Abbotts Bridge Road. The City will construct a cul-de-sac on Pine Needle Drive. The City will be responsible for all costs associated with the improvements of Pine Needle Drive and shall be responsible for the ongoing maintenance of the cul-de-sac after the completion of the project. There will be no financial obligation to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:51:58

  2022-0377

  Approval/authorization for the Chairwoman to execute an agreement with the Lilburn Community Improvement District (CID) regarding the development of a Livable Centers Initiative major plan update. The total cost of the study is $149,915.00. The County will contribute $29,661.25 toward the cost of the study, utilizing the remaining SPLOST Transportation Planning Funds from a prior CID/County agreement (GCID20181268). There will be no change to the County’s overall financial obligation. Subject to approval as to form by the Law Department. Funded by the 2017 SPLOST Program. (Staff Recommendation: Approval)

   

  
• 00:53:05

  2022-0385

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Unified Tech, Inc., on the Sugarloaf Parkway Extension Phase II project, including authority to execute any and all related documents necessary to consummate the transaction. This Agreement involves the purchase of 0.586 acres of fee simple right of way at a cost of $869,339.00. Subject to approval as to form by the Law Department. This Agreement is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:54:04

  2022-0387

  Approval/authorization to apply for and accept, if awarded, Federal Transit Administration (FTA) Section 5307 formula grant funds, two Congestion Mitigation and Air Quality (CMAQ) awards, and the Surface Transportation Block Grant (STBG), that has been flexed to FTA, which will provide Federal assistance for operating and capital expenses for 2022 and 2023, in a total amount not to exceed $21,972,610.58, which includes a required local match of $6,956,863.58. Approval/authorization for the Chairwoman, or designee, to execute any and all related documents. Subject to approval as to form by the Law Department.

   

  
• 00:55:46

  2022-0360

  Award BL014-22, Lanier Filter Plant Administration Building demolition, to Complete Demolition Services, LLC, amount not to exceed $131,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:56:41

  2022-0366

  Approval to renew OS001-19, purchase of products and services for Supervisory Control and Data Acquisition (SCADA) programming, design, and integration services on an annual contract (May 6, 2022 through May 5, 2023), with Kapsch TrafficCom USA, Inc., base amount $250,000.00. (Staff Recommendation: Approval)

  
• 00:57:34

  2022-0381

  Approval to renew BL017-19, provision of variable frequency drive (VFD) maintenance services on an annual contract (May 7, 2022 through May 6, 2023), with Electronic Maintenance Associates, Inc., base bid $120,000.00. (Staff Recommendation: Approval)

  
• 00:58:22

  2022-0330

  Approval/authorization for the Chairwoman to execute a Memorandum of Agreement for Participation in the District-wide Single Family Toilet Retrofit Program with Metropolitan North Georgia Water Planning District in the amount of $125,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:59:23

  2022-0371

  Approval/authorization for the Chairwoman to execute a Development Participation Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and Taylor Morrison of Georgia, LLC, to outline the responsibilities of the parties as it pertains to sewer infrastructure improvements in the vicinity of Buford Drive and Russell Road in unincorporated Gwinnett County. Taylor Morrison of Georgia, LLC will pay to Gwinnett County four hundred forty-seven thousand five hundred dollars ($447,500.00) towards implementation of the project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewerage Authority approved on April 11, 2022, Vote 5-0.)

  
• 01:00:56

  2022-0372

  Approval/authorization for the Chairwoman to execute a Governmental Encroachment Agreement for Easement with Georgia Power Company, for work associated with the Dam Outlet Works Maintenance Project (Y14 site). Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 01:01:44

  Adjournment