BOC Work Session 5.06.25

May 06, 2025 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, May 6, 2025 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:38

  Call To Order

  
• 00:01:20

  Approval of Agenda

  
• 00:01:35

  2025-0430

  Approval to accept the resignation of Monica Martinez from the Gwinnett County Human Services Advisory Board as the Private/Nonprofits Representative. Term expires December 31, 2025. Board of Commissioners Appointment

  
• 00:02:28

  2025-0431

  Approval to appoint Karen Ramsey to the Gwinnett County Human Services Advisory Board as the Private/Nonprofits Representative. Term expires December 31, 2025. Board of Commissioners Appointment

  
• 00:02:47

  2025-0442

  Approval to appoint Susan Hancock-Wyatt to the Gwinnett County Sustainability Commission. Term expires May 31, 2027. Incumbent Robert Blatecky. District 4/Holtkamp

  
• 00:03:04

  2025-0454

  Approval to accept the resignation of Peter Andrews from the Development Authority of Gwinnett County. Term expires June 13, 2028. Chairwoman’s Appointment

  
• 00:03:18

  2025-0489

  Approval to appoint Incumbent Krupesh Patel to the Gwinnett County Sustainability Commission. Term expires May 31, 2027. Members serve at the pleasure of the Board of Commissioners. District 2/Ku

  
• 00:03:36

  2025-0412

  Approval to renew BL161-23, purchase of field service uniforms on an annual contract (June 4, 2025 through June 3, 2026), per the attached recommendation letters, base bid $260,825.00. (Recommendation: Approval)

  
• 00:04:25

  2025-0410

  Approval to renew RP040-22, provision of on-demand consulting services for marketing, public relations, and communications on an annual contract (June 6, 2025 through June 5, 2026), with Jackson Spalding, Inc., base amount $700,000.00. (Recommendation: Approval)

  
• 00:05:10

  2025-0393

  Approval/authorization to accept grant funds from the Georgia Emergency Management and Homeland Security Agency in the amount of $27,284.00. Approval to enter into an agreement with Formulytics to continue to provide vital services essential to combat gang activity within Gwinnett County and surrounding communities. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through the Georgia Emergency Management and Homeland Security Agency with no match requirement. (Recommendation: Approval)

  
• 00:07:11

  2025-0379

  Approval/authorization of the March 31, 2025 Monthly Financial Status Report and ratification of all budget amendments. (Recommendation: Approval)

  
• 00:08:25

  2025-0151

  Approval to renew OS027-24, provision of maintenance and support for the Thales data encryption solution on an annual contract (July 1, 2025 through June 30, 2026), with Dell Marketing L.P., using a competitively procured State of Georgia contract, base amount $345,488.77. (Recommendation: Approval)

  
• 00:09:40

  2025-0377

  Approval to renew OS020-24, provision of Oracle products, services, licenses and support on an annual contract (May 31, 2025 through May 30, 2026), with Mythics, Inc., using a competitively procured Georgia Technology Authority contract, base amount $123,298.18. (Recommendation: Approval)

  
• 00:10:58

  2025-0423

  Approval/authorization for the Chairwoman to execute an Amendment to the Agreement for Ad Valorem Tax Billing and Collection with the City of Grayson. Subject to approval as to form by the Law Department.

  
• 00:12:22

  2025-0424

  Approval/authorization for the Chairwoman to execute an Agreement for Ad Valorem Tax Billing and Collection with the Gwinnett County Tax Commissioner. Subject to approval as to form by the Law Department.

  
• 00:12:54

  2025-0482

  Ratification of the calculation and certification of the estimated roll-back rate for the 2025 tax year to the Board of Tax Assessors and Tax Commissioner pursuant to O.C.G.A. § 48-5-306.2.

  
• 00:14:21

  2025-0399

  Approval to renew BL061-23, purchase of shelf stable summer meals on an annual contract (May 17, 2025 through May 16, 2026), with JA Foodservice Corporation, base bid $450,000.00. (Recommendation: Approval)

  
• 00:15:50

  2025-0415

  Approval to renew BL044-23, lighting maintenance and re-lamping services for recreational facilities & security lighting on an annual contract (June 4, 2025 through June 3, 2026), with LMI Systems, LLC, base bid $225,000.00. (Recommendation: Approval)

  
• 00:16:52

  2025-0421

  Approval to renew RP012-23, demand professional services for parks and recreation on an annual contract (June 7, 2025 through June 6, 2026), with Breedlove Land Planning, Inc.; CHA Consulting, Inc.; Foresite Group, LLC; Lose & Associates, Inc. dba Lose Design; Perkins & Will, Inc.; and the Collaborative, Inc., base amount $1,300,000.00. This contract is funded by the 2023 SPLOST Program. (Recommendation: Approval)

  
• 00:17:56

  2025-0414

  Award RP055-24, provision of fiscal impact analysis consulting services on an annual contract (May 6, 2025 through May 5, 2026), to Econsult Solutions, Inc. and TischlerBise, Inc., base amount $250,000.00. Contract to follow award. (Recommendation: Award)

  
• 00:19:06

  2025-0293

  Approval to renew RP011-20, automated speed detection school zone safety program on an annual contract (June 1, 2025 through May 31, 2026), with RedSpeed Georgia, LLC, estimated revenue $2,715,900.00. (Recommendation: Approval)

  
• 00:20:50

  2025-0358

  Approval to accept a grant by the Georgia Emergency Management and Homeland Security Agency, in the amount of $50,000.00. A County match of $50,000.00 is required and will be fulfilled through salaries. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Contract to follow award. (Recommendation: Approval)

  
• 00:21:46

  2025-0384

  Award BL020-25, East Side Police Precinct HVAC replacement project, to Georgia Mechanical, Inc., amount not to exceed $443,597.11. Contract to follow award. (Recommendation: Award)

  
• 00:22:33

  2025-0486

  Award BL015-25, Dacula and Grayson Library HVAC replacement project, to United Maintenance, Inc., amount not to exceed $492,172.00. Contract to follow award. (Recommendation: Award)

  
• 00:23:16

  2025-0382

  Approval to renew BL030-22, provision of various utility, landscape equipment and specialty trailers and accessories on an annual contract (May 17, 2025 through May 16, 2026), with K&K Manufacturing, Inc. and The Trailer Shop, LLC dba Trax and Trailers, base bid $535,500.00. (Recommendation: Approval)

  
• 00:24:07

  2025-0378

  Approval/authorization for the Chairwoman to execute a Second Amendment to the Tall Structure Lease Agreement with New Cingular Wireless PCS, LLC to allow modification of equipment located on the communication tower at 4663 Anderson-Livsey Lane, Snellville, Tax Parcel No. R4348 098. Subject to approval as to form by the Law Department. (Recommendation: Approval)

  
• 00:25:01

  2025-0383

  Award OS005-25, purchase of miscellaneous traffic control equipment, to Aramsco, Inc., using a competitively procured State of Georgia Department of Transportation contract, in the amount of $357,675.07. (Recommendation: Award)

  
• 00:25:51

  2025-0441

  Award BL028-25, purchase of hot asphaltic mix on an annual contract (May 7, 2025 through May 6, 2026), to C.W. Matthews Contracting Co., Inc. and Pittman Construction Company, Inc., base bid $460,000.00. This contract is funded 34% by various SPLOST Programs. (Recommendation: Award)

  
• 00:26:33

  2025-0406

  Approval/authorization for the Chairwoman to execute an agreement with Eastside Medical Center, LLC, d/b/a Piedmont Eastside Medical Center for the installation and maintenance of vehicular directional monuments on Ronald Reagan Parkway at Presidential Circle. Piedmont Eastside Medical Center will be responsible for all costs associated with the installation and maintenance of these monuments. There is no cost to the County. Approval/authorization for the Chairwoman to execute the agreement and any other related documents. Subject to approval as to form by the Law Department. (Recommendation: Approval)

  
• 00:27:26

  2025-0403

  Approval/authorization for the Chairwoman to execute a Local Maintenance and Improvement Grant application for Local Road Assistance Administration funds administered by the Georgia Department of Transportation (GDOT) for funding assistance with various traffic signal improvements and to accept the revenue once approved by GDOT. GDOT will contribute a total of $9,609,406.84 with no required match. This item is funded 100% by GDOT. Approval/authorization for the Chairwoman to execute grant documents and any other related documents. Subject to approval as to form by the Law Department. (Recommendation: Approval)

  
• 00:28:16

  2025-0428

  Approval to increase BL092-21, traffic signal and intelligent transportation system demand services on an annual contract (January 1, 2025 through December 31, 2025), with Lumin8 Transportation Technologies, LLC; North Cherokee Electrical, Inc.; Over and Under General Contractor, Inc.; and The ComTran Group, Inc., increase base bid from $6,674,500.00 to $19,950,500.00. This contract is funded by various SPLOST Programs. (Recommendation: Approval)

  
• 00:29:17

  2025-0365

  Award BL014-25, provision of heat tracing and insulation of piping on an annual contract (May 6, 2025 through May 5, 2026), to Sinc Electrical Services, base bid $300,000.00. (Recommendation: Award)

  
• 00:30:11

  2025-0368

  Award BL009-25, North Avenue No.1 Pump Station decommissioning, to Professional Pipeline, LLC, amount not to exceed $1,430,750.00. Contract to follow award. (Recommendation: Award) (Water and Sewerage Authority on April 14, 2025, Vote 4-0.)

  
• 00:30:53

  2025-0363

  Approval to renew BL017-24, replacement of water meters, 2” and smaller, on an annual contract (May 14, 2025 through May 13, 2026), with Bermex, Inc., base bid $1,000,000.00. (Recommendation: Approval) (Water and Sewerage Authority Approved on April 14, 2025, Vote 4-0.)

  
• 00:31:42

  2025-0366

  Approval to renew SS016-23, purchase of products and services for Rotork valve actuators and associated control systems on an annual contract (June 21, 2025 through June 20, 2026), with Eco-Tech, Inc., base amount $1,300,000.00. (Recommendation: Approval) (Water and Sewerage Authority Approved on April 14, 2025, Vote 5-0.)

  
• 00:32:32

  2025-0367

  Approval to increase SS009-24, provision of products and services for Flygt submersible pumps on an annual contract for the current contract period (June 19, 2024 through June 18, 2025), with Xylem Water Solutions USA, Inc. from $1,900,000.00 to $2,500,000.00 and approval to renew (June 19, 2025 through June 18, 2026), base amount $3,500,000.00. (Recommendation: Approval) (Water and Sewerage Authority Approved on April 14, 2025, Vote 5-0.)

  
• 00:33:31

  2025-0333

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County, the Gwinnett County Water and Sewerage Authority, and the City of Snellville to outline the responsibilities of the parties as it pertains to the installation of sewer improvements. Subject to approval as to form by the Law Department. (Recommendation: Approval) (Water and Sewerage Authority Approved on April 14, 2025, Vote 5-0.)

  
• 00:34:22

  2025-0335

  Approval/authorization for the Chairwoman to execute a Development Participation Agreement between Gwinnett County, the Gwinnett County Water and Sewerage Authority, and Arris Holdings, LLC to outline the responsibilities of the parties as it pertains to the installation of sewer improvements. Gwinnett County will pay $1,200,000.00 towards the implementation of the new sewer. Subject to approval as to form by the Law Department. (Recommendation: Approval) (Water and Sewerage Authority Approved on April 14, 2025, Vote 5-0.)

  
• 00:35:34

  2025-0380

  Approval/authorization for the Chairwoman to execute a Development Participation Agreement between Gwinnett County, the Gwinnett County Water and Sewerage Authority, and Walker Anderson Homes, LLC for the County to partner on land acquisition assistance. Subject to approval as to form by the Law Department. (Recommendation: Approval) (Water and Sewerage Authority Approved on April 14, 2025, Vote 5-0.)

  
• 00:36:30

  Adjournment