BOC Work Session 6.04.24

June 04, 2024 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, June 4, 2024 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:59

  Call To Order

  
• 00:02:40

  Approval of Agenda

  
• 00:03:27

  2024-0421

  Approval to appoint Incumbent Rachel Burgin to the Family and Children Services Board. Term expires June 30, 2029. District 4/Holtkamp

  
• 00:03:47

  2024-0558

  Approval to appoint Incumbent Daniel Hilton to the Gwinnett County Sustainability Commission. Term expires May 31, 2026. Members serve at the pleasure of the Board of Commissioners. District 1/Carden

  
• 00:04:08

  2024-0559

  Approval to appoint Incumbent Dr. James Marshall Shepherd to the Gwinnett County Sustainability Commission. Term expires May 31, 2026. Members serve at the pleasure of the Board of Commissioners.
  District 3/Watkins

  
• 00:04:29

  2024-0563

  Approval of appointment to the Family and Children Services Board to fill the unexpired term of Pat Swan. Term expires June 30, 2027. Chairwoman's Appointment

  
• 00:04:48

  2024-0499

  Award BL161-23, purchase of field service uniforms on an annual contract (June 4, 2024 through June 3, 2025), to ASAP Staffwear, LLC dba Staffwear2, LLC; Designlab, Inc.; Galls, LLC; Jonah's Enterprises, Inc.; Resolution Print Management, LLC dba Proforma; Seaside Companies, LLC; and Southern Grace Creations, LLC, per the attached bid tabulation, base bid $252,310.00. (Staff Recommendation: Award)

  
• 00:05:55

  2024-0469

  Approval to renew BL065-22, purchase of safety shoes on an annual contract (July 21, 2024 through July 20, 2025), with Saf-Gard Safety Shoe Co., base bid $136,085.00. (Staff Recommendation: Approval)

  
• 00:06:32

  2024-0501

  Approval of Change Order No. 2 to RP026-21 Construction Manager (CM) at Risk for the renovation of Gwinnett Justice and Administration Center Campus Space with Gilbane Building Company, increasing the contract by $71,000,000.00, increasing the pre-construction services by $53,497.00 and General Conditions by $2,035,414.00. The contract time shall be extended by 34 months. The mark-up fee for profit remains 2.4%. The contract amount is adjusted from $34,000,000.00 to $105,000,000.00. Authorization for the delegation of authority to the County Administrator to approve guaranteed maximum price (GMP) authorizations and associated change orders. Subject to approval as to form by the Law Department. This change is funded 14% by the 2023 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:08:47

  2024-0503

  Approval/authorization to accept, if awarded, grant funds from the Criminal Justice Coordinating Council (CJCC) for the Juvenile Justice Incentive Grant up to the amount of $628,070.00. The grant will be used to fund treatment for medium to high-risk juvenile offenders. Approval/authorization for the Chairwoman or designee to execute grant documents, enter into an agreement with CHRIS 180 to provide services on behalf of Gwinnett County, and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through CJCC with no match requirements. Contract to follow.

  
• 00:10:20

  2024-0416

  Award BL026-24, provision of grounds maintenance services at various parks and recreation locations on an annual contract (June 5, 2024 through June 4, 2025), to ACS Landscape Management, Inc.; Artscape, Inc.; Cornerstone of Georgia Incorporated; Galt Landscape Company, LLC; ProCare Landscaping, LLC; and Worldscapes, LLC, base bid $288,797.90. (Staff Recommendation: Award)

  
• 00:11:37

  2024-0504

  Award OS030-24, purchase of tractors and mowing equipment, to Deere & Company, using a competitively procured State of Georgia contract, in the amount of $393,032.24. (Staff Recommendation: Award)

  
• 00:12:28

  2024-0502

  Approval to renew BL044-23, lighting maintenance and re-lamping services for recreational facilities & security lighting on an annual contract (June 4, 2024 through June 3, 2025), with LMI Systems, LLC, base bid $175,000.00. (Staff Recommendation: Approval)

  
• 00:13:16

  2024-0468

  Approval/authorization for the Chairwoman to execute a contract with the Latin American Association, Inc., in the amount of $250,000.00 for the period of July 1, 2024 through December 31, 2024. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:14:46

  2024-0509

  Approval to renew RP003-20, provision of inmate healthcare on an annual contract (July 1, 2024 through June 30, 2025) and approval of Change Order No. 3, with NaphCare, Inc., base amount $2,056,622.00. Change Order to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:36

  2024-0510

  Award RP008-24, provision of property and casualty insurance coverage/services on an annual contract (July 1, 2024 through June 30, 2025), to Willis Towers Watson Southeast, Inc., base amount $7,163,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:25

  2024-0515

  Approval to renew RP011-22, provide information technology and other internal auditing services on an annual contract (June 5, 2024 through June 4, 2025), with Global Solutions Group, Inc., base amount $219,302.00. (Staff Recommendation: Approval)

  
• 00:19:12

  2024-0492

  Approval/authorization of the April 30, 2024 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:20:06

  2024-0461

  Award BL023-24, provision of supplemental landscaping maintenance services on an annual contract (June 5, 2024 through April 18, 2025), to Mariani Enterprises, LLC dba Ed Castro Landscape and Visionscapes, Inc., per the attached bid tabulation, base bid $120,012.39. (Staff Recommendation: Award)

  
• 00:21:57

  2024-0456

  Approval/authorization to amend Chapter 18 of the Code of Ordinances of Gwinnett County by adding a new Article XIV, entitled “Non-Discrimination”. Subject to approval as to form by the Law Department.

  
• 00:24:00

  2024-0473

  Approval/authorization of the settlement of the claim of Henry Ramon Altamirano, for the sum of $110,000.00. Subject to approval as to form by the Law Department.

  
• 00:24:41

  2024-0475

  Approval/authorization of the settlement of the claim of Douglas Altamirano, for the sum of $105,000.00. Subject to approval as to form by the Law Department.

  
• 00:25:17

  2024-0464

  Award RP006-24, design and construction administration services for the Gwinnett County new Police Headquarters, to Precision Planning, Inc., amount not to exceed $5,877,015.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2023 SPLOST Program. (Staff Recommendation: Award)

  
• 00:26:40

  2024-0507

  Award BL045-24, Corrections roof replacement project, to Alpha Roofing Systems, LLC dba ARC Commercial Roofing, amount not to exceed $2,057,392.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:27:39

  2024-0506

  Approval to renew BL051-23, purchase of gasoline and diesel fuel on an annual contract (September 1, 2024 through August 31, 2025), with James River Solutions, LLC, as the primary supplier; Sunoco, LP, as the secondary supplier; and Boswell Oil Company, as the tertiary supplier, base bid $25,000,000.00. (Staff Recommendation: Approval)

  
• 00:28:34

  2024-0386

  Approval/authorization for the Chairwoman to execute Change Order No. 2 with the City of Norcross regarding the jointly funded 2014 SPLOST County-managed project. This change order will allow the use of County and City funds for the construction of the County-managed SR 13/US 23/Buford Highway at SR 140/Jimmy Carter Boulevard intersection improvement project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:39

  2024-0422

  Approval/authorization for the Chairwoman to execute a Memorandum of Agreement and any other necessary documents with the Georgia Department of Transportation regarding the SR 13/US 23/Buford Highway at SR 140/Jimmy Carter Boulevard intersection improvement project. The County will contribute $2,217,272.76 to the construction phase. County contribution funded by the 2014 SPLOST Program, 2017 SPLOST Program, the City of Norcross, and the City of Peachtree Corners. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:30:48

  2024-0458

  Approval to renew RP001-22, transportation consultant demand professional services on an annual contract (July 1, 2024 through June 30, 2025), per the attached recommendation letter, base amount $10,100,000.00. This contract is funded 99% by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 00:31:32

  2024-0467

  Approval/authorization for the Chairwoman to execute a Quitclaim Deed to the Georgia Department of Transportation for the SR 316/University Parkway from east of Collins Hill Road to west of Cedars Road Project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:17

  2024-0491

  Approval of incorporation of Hosch Valley Road into the Gwinnett County Speed Hump Program. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:52

  2024-0493

  Approval of incorporation of Pond Road into the Gwinnett County Streetlighting Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:26

  2024-0505

  Award OS024-24, purchase of traffic signal equipment on an annual contract (June 4, 2024 through June 3, 2025), to 360 Network Solutions, LLC; CDK Enterprises, Inc.; Control Technologies, Inc.; Cubic ITS, Inc.; Daktronics, Inc.; General Traffic Equipment Corp.; ITS Plus, Inc.; SES America, Inc.; Temple, Inc.; Transportation Control Systems, Inc.; Utilicom Supply Associates, LLC; and Wavetronix, LLC, using a competitively procured State of Georgia contract, base amount $631,000.00. This contract is funded 59% by various SPLOST programs. (Staff Recommendation: Award)

  
• 00:34:30

  2024-0471

  Approval/authorization for the Chairwoman to execute a Resolution and all other documents necessary to call for a transit referendum to determine the imposition of the tax authorized by Article 5B of Chapter 8, Title 48 of the Official Code of Georgia Annotated, to include a list of projects chosen from the Atlanta Regional Transit Plan which the County intends to fund with the proceeds from the tax. The referendum is to be conducted on November 5, 2024. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:36:25

  2024-0472

  Award BL004-24, miscellaneous milling and paving at F. Wayne Hill Water Resources Center, to Sunbelt Asphalt Surfaces, Inc., amount not to exceed $122,100.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:37:16

  2024-0488

  Award BL036-24, H-22 (Lake Wellbrook), H-25 (Dew Lake), and H-3 (Haynes Pond 3) Dams Outlet Works Rehabilitation, to Headwaters Construction, LLC, amount not to exceed $897,591.61. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the American Rescue Plan Act. (Staff Recommendation: Award)

  
• 00:38:15

  2024-0495

  Award SS014-24, provision of products and services for Fybroc pumps and equipment on an annual contract (June 5, 2024 through June 4, 2025), to Premier Pump and Equipment Company, base amount $300,000.00. (Staff Recommendation: Award)

  
• 00:38:55

  2024-0498

  Award SS015-24, provision of products and services for Eaton Corporation equipment on an annual contract (June 5, 2024 through June 4, 2025), to Eaton Corporation, base amount $250,000.00. (Staff Recommendation: Award)

  
• 00:39:29

  2024-0487

  Approval to renew SS023-23, provision of products and services for Caterpillar generators on an annual contract (July 17, 2024 through July 16, 2025) with Yancey Power Systems, base amount $250,000.00 and approval to increase the base amount of the current contract period (July 17, 2023 through July 16, 2024) from $150,000.00 to $335,000.00. (Staff Recommendation: Approval)

  
• 00:40:27

  2024-0462

  Approval/authorization for the Chairwoman to execute a Temporary Encroachment Agreement for Easement with Georgia Power Company, for work associated with the Wolf Lake Y-14 Dam Rehabilitation project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:41:08

  2024-0500

  Approval/authorization for the Chairwoman to execute Encroachment Agreements with Georgia Power Company for the Little Suwanee Creek Pump Station and Little Suwanee Creek Gravity Sewer and Force Main projects. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:42:01

  2024-0512

  Approval/authorization for the Chairwoman to execute the Contract Item Agreement with Georgia Department of Transportation, for water utility relocations associated with State Route 20 widening from Peachtree Industrial Boulevard to Buford Highway, for an estimated cost of $475,130.00, subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:42:52

  Adjournment