BOC Work Session 6.18.24

June 18, 2024 - 10:00 AM

Gwinnett County Board of Commissioners Work Session

Tuesday, June 18, 2024 - 10:00 AM

  • 00:00:00

    Introduction

    Video
  • 00:00:30

    Call To Order

    Video
  • 00:01:11

    Approval of Agenda

    Video
  • 00:01:26

    2024-0599

    Approval to appoint Incumbent Dr. Melonie Bell-Hill to the Family and
    Children Services Board. Term expires June 30, 2029. Board of Commissioners
    Appointment

    Video
  • 00:02:20

    2024-0600

    Approval to appoint Incumbent Helen Ellis to the Upper Ocmulgee
    River Resource Conservation and Development Council, Inc. Term expires June
    20, 2025. Board of Commissioners Appointment

    Video
  • 00:02:43

    2024-0601

    Approval to appoint Keith Asher to the Upper Ocmulgee River
    Resource Conservation and Development Council, Inc. Term expires June 20,
    2025. Incumbent Brandon Harris. Board of Commissioners Appointment

    Video
  • 00:03:08

    2024-0602

    Approval to appoint Eric Marlow to the Upper Ocmulgee River
    Resource Conservation and Development Council, Inc. Term expires June 20,
    2025. Incumbent Brandon Seay. Board of Commissioners Appointment

    Video
  • 00:03:31

    2024-0560

    Award BL062-24, purchase of milk and frozen snacks on an annual
    contract (June 18, 2024 through June 17, 2025), to Davis Ice Cream, LLC dba Ice
    Cream Warehouse and DFA Dairy Brands Fluid, LLC dba PET Dairy, base bid
    $404,881.65. (Staff Recommendation: Award)

    Video
  • 00:04:44

    2024-0561

    Award BL063-24, provision of comprehensive HVAC services on an
    annual contract (July 1, 2024 through June 30, 2025), to Maxair Mechanical, LLC,
    base bid $693,206.00. (Staff Recommendation: Award)

    Video
  • 00:05:37

    2024-0567

    Award BL031-24, purchase of inmate clothing and supplies on an
    annual contract (June 18, 2024 through June 17, 2025), to Aasdel Corporation;
    ACME Supply Co., LTD; Bob Barker Company, Inc.; Charm-Tex, Inc.; Georgia
    Correctional Industries; Mini Wing USA; Saad Enterprises, Inc. dba Medical
    Supplies Depot; and Victory Supply, LLC, per the attached bid tabulation, base bid
    $350,000.00. (Staff Recommendation: Award)

    Video
  • 00:06:46

    2024-0527

    Approval to renew BL066-23, provision of speed limit feedback radar
    signs on an annual contract (September 20, 2024 through September 19, 2025),
    with Radarsign, LLC, base bid $141,080.00. This contract is funded 78% by the
    2017 SPLOST Program. (Staff Recommendation: Approval)

    Video
  • 00:07:45

    2024-0543

    Award BL057-24, purchase and installation of jury assembly seating,
    to SJH Holdings, Inc. dba Facility Planners, in the amount of $215,193.97. (Staff
    Recommendation: Award)

    Video
  • 00:09:51

    2024-0470

    Approval/authorization of Change Order No. 3 to BL021-22
    Construction of Ivy Creek Multi-use Trail and Improvements with Lewallen
    Construction Co. LLC, decreasing the contract by $39,079.86. The contract
    amount is adjusted from $3,430,119.91 to $3,391,040.05. This Project is funded
    by the 2017 SPLOST Program. Subject to approval as to form by the Law
    Department. (Staff Recommendation: Approval)

    Video
  • 00:11:19

    2024-0520

    Approval/authorization to accept a grant awarded by the Atlanta
    Regional Commission in the amount of $2,361,365.14. The annual contract will
    provide reimbursement for the eligible expense incurred for senior services
    programs in Gwinnett County, for the period of July 1, 2024, through June 30,
    2025. The grant requires a local match of $161,424.86 for a total contract
    amount of $2,522,790.00. The match requirement will be funded through the
    General fund. Approval/authorization for the Chairwoman or designee to execute
    grant documents and any other necessary documents. Subject to approval as to
    form by the Law Department.

    Video
  • 00:13:12

    2024-0541

    Approval to renew RP013-22, provision of inmate coinless phone
    equipment at the Gwinnett County Correctional Complex on an annual contract
    (July 16, 2024 through July 15, 2025), with Inmate Calling Solutions, LLC dba
    ICSolutions, estimated revenue $250,000.00. (Staff Recommendation: Approval)

    Video
  • 00:16:12

    2024-0546

    Approval/authorization for the Chairwoman to execute an
    Intergovernmental Agreement with the Georgia Department of Corrections
    related to housing up to 222 state inmates in the Gwinnett County
    Comprehensive Correctional Complex from July 1, 2024 to June 30, 2025.
    Subject to approval as to form by the Law Department. (Staff Recommendation:
    Approval)

    Video
  • 00:17:45

    2024-0547

    Award OS031-24, provision of LinkedIn learning and LinkedIn
    recruitment services on a multi-year contract, to Carahsoft Technology Corp. The
    initial term of this contract shall be June 28, 2024 through December 31, 2024,
    base amount $109,508.12. This contract may be automatically renewed on an
    annual basis for a total lifetime contract of 30 months, total base amount
    $539,409.50. (Staff Recommendation: Award)

    Video
  • 00:19:55

    2024-0544

    Approval to renew RP005-21, provision of life, accidental and
    disability plans on an annual contract (January 1, 2025 through December 31,
    2025), with Metropolitan Life Insurance Company dba MetLife, base amount
    $4,598,539.31. This contract is funded 40% by participants. (Staff
    Recommendation: Approval)

    Video
  • 00:21:35

    2024-0553

    Approval to renew RP003-21, provision of a voluntary benefits
    program on an annual contract (January 1, 2025 through December 31, 2025),
    with ReliaStar Life Insurance Company, base amount $1,167,490.20. This
    contract is entirely participant funded. (Staff Recommendation: Approval)

    Video
  • 00:22:59

    2024-0548

    Award RP006-21(d), provision of Enterprise Resource Planning
    software on a multi-year contract, to Information & Computing Services, Inc. The
    initial term of this contract shall be June 21, 2024 through June 21, 2025, base
    amount $152,567.60. This contract may be automatically renewed on an annual
    basis for a total lifetime contract of three (3) years, total base amount
    $299,202.80. Contract to follow award. Subject to approval as to form by the Law
    Department. (Staff Recommendation: Award)

    Video
  • 00:25:05

    2024-0550

    Award RP006-21(c), provision of Enterprise Resource Planning
    software on a multi-year contract, to ADP, Inc. The initial term of this contract
    shall be June 19, 2024 through December 31, 2024, base amount $29,856.00.
    This contract may be automatically renewed on an annual basis for a total
    lifetime contract of five (5) years, total base amount $129,090.02. Contract to
    follow award. Subject to approval as to form by the Law Department. (Staff
    Recommendation: Award)

    Video
  • 00:26:17

    2024-0554

    Award BL046-24, installation and removal services for radios, MDTs
    and affiliated equipment on an annual contract (June 19, 2024 through June 18,
    2025), to Mobile Communications America, Inc., base bid $531,452.65. (Staff
    Recommendation: Award)

    Video
  • 00:27:29

    2024-0556

    Award BL065-24, purchase of desktops, laptops, ruggedized devices,
    tablets, printers and peripheral equipment on an annual contract (June 19, 2024
    through December 31, 2024), per the attached bid tabulation, base bid
    $6,409,716.00. This contract is funded 2.89% by the American Rescue Plan Act.
    (Staff Recommendation: Award)

    Video
  • 00:28:30

    2024-0208

    Approval of Change Order No. 5 to OS045-19, Accela software
    licenses, maintenance and support on a multi-year contract, with Accela, Inc.,
    increasing the contract by $285,217.30. The contract base amount is adjusted
    from $3,225,386.10 to $3,510,603.40. Change order to follow. Subject to approval
    as to form by the Law Department. (Staff Recommendation: Approval)

    Video
  • 00:30:19

    2024-0508

    Approval to renew OS018-19, purchase of Cisco networking
    equipment and IT infrastructure products and services on an annual contract
    (July 16, 2024 through July 15, 2025), with ProSys Information Systems, Inc.,
    using a competitively procured State of Georgia contract, base amount
    $9,215,384.40, approval to increase the base amount of the current contract
    period (July 16, 2023 through July 15, 2024) from $2,900,160.88 to
    $3,668,365.76, and ratification of $464,997.83. This contract is funded 45.57% by
    the American Rescue Plan Act and less than 1% by the 2023 SPLOST program.
    (Staff Recommendation: Approval)

    Video
  • 00:32:02

    2024-0519

    Approval to declare the attached list of technology equipment as
    surplus/salvage to be disposed of in accordance with the Gwinnett County Code
    of Ordinances. (Staff Recommendation: Approval)

    Video
  • 00:32:43

    2024-0549

    Approval to renew OS028-19, purchase of NetApp products and
    solutions on an annual contract (August 21, 2024 through August 20, 2025), with
    ProSys Information Systems, Inc., using a competitively procured State of
    Georgia contract, base amount $720,084.01. (Staff Recommendation: Approval)

    Video
  • 00:33:58

    2024-0513

    Approval/authorization for the Chairwoman to execute a Purchase
    and Sale Agreement between Chattahoochee Plantation Associates and
    Gwinnett County to purchase 6.143 acres, more or less, Tax Parcel No. R7207-
    018, for the amount of $410,000.00, including authority to execute any and all
    documents necessary to consummate the transaction. Subject to approval as to
    form by the Law Department.

    Video
  • 00:35:39

    2024-0569

    Approval/authorization for the Chairwoman to execute a Resolution
    re-appointing Allison Cauthen to the Indigent Defense Governing Committee.
    Subject to approval as to form by the Law Department.

    Video
  • 00:36:36

    2024-0511

    Award RP012-24, provision of a revised Gwinnett County tree
    ordinance, to CPL Architects, Engineers, Landscape Architect and Surveyor,
    D.P.C. (P.C.), amount not to exceed $372,407.25. Contract to follow award.
    Subject to approval as to form by the Law Department. (Staff Recommendation:
    Award)

    Video
  • 00:38:21

    2024-0345

    Approval of UDOA2024-00001 - An amendment to Title 1 and Title 3
    of the Unified Development Ordinance to ensure consistency with Federal
    Emergency Management Agency requirements. Subject to approval as to form by
    the Law Department. (Staff Recommendation: Approval)

    Video
  • 00:39:18

    2024-0557

    Approval/authorization of a Resolution to amend the Gwinnett
    County land development and other services fee schedule previously approved
    by the Board of Commissioners. Subject to approval as to form by the Law
    Department. (Staff Recommendation: Approval)

    Video
  • 00:40:30

    2024-0542

    Approval/authorization for the Chairwoman to execute a Behavioral
    Health Program Agreement with View Point Health, for providing mental health
    services through a Police-Mental Health Collaboration with Gwinnett County
    Police Department. The total payments during the contract period shall not
    exceed $714,180.00. Subject to approval as to form by the Law Department.
    (Staff Recommendation: Approval)

    Video
  • 00:42:50

    2024-0529

    Award BL051-24, public library lighting replacement project, to Inergy
    Solutions, amount not to exceed $648,393.00. Contract to follow award. Subject
    to approval as to form by the Law Department. (Staff Recommendation: Award)

    Video
  • 00:44:03

    2024-0538

    Award BL056-24, Courthouse Annex lighting project, to Inergy
    Solutions, amount not to exceed $199,930.00. Contract to follow award. Subject
    to approval as to form by the Law Department. (Staff Recommendation: Award)

    Video
  • 00:44:58

    2024-0555

    Award BL053-24, Senior Services loading dock renovation project, to
    AMO Construction, LLC, amount not to exceed $209,953.00. Contract to follow
    award. Subject to approval as to form by the Law Department. This contract is
    funded by the 2017 SPLOST program. (Staff Recommendation: Award)

    Video
  • 00:46:00

    2024-0528

    Approval/authorization for the Chairwoman to execute any and all
    documents necessary to release 3,817.22 square feet of permanent construction
    easement, located on Tax Parcel No. R6293 272 to GS Duluth Owner, LLC.
    Subject to approval as to form by the Law Department. (Staff Recommendation:
    Approval)

    Video
  • 00:47:08

    2024-0545

    Award RP017-24, Singleton Road corridor technology improvements
    project, to 360 Network Solutions, LLC, amount not to exceed $1,053,400.00.
    Contract to follow award. Subject to approval as to form by the Law Department.
    This contract is funded by the U.S. Department of Transportation’s Strengthening
    Mobility and Revolutionizing Transportation grant program. (Staff
    Recommendation: Award)

    Video
  • 00:48:36

    2024-0568

    Award BL050-24, SR 316/University Parkway at Drowning Creek
    Road intersection improvement project, to CMC, Inc., amount not to exceed
    $454,001.01. Contract to follow award. Subject to approval as to form by the Law
    Department. This contract is funded by the 2017 SPLOST Program. (Staff
    Recommendation: Award)

    Video
  • 00:49:33

    2024-0489

    Approval to renew SS041-23, transit fare revenue system annual
    maintenance agreement (October 1, 2024 through September 30, 2025), with
    Cubic Transportation Systems, Inc., in the amount of $229,690.00. (Staff
    Recommendation: Approval) (Gwinnett Transit Advisory Board approved on June
    3, 2024, Vote 4-0.)

    Video
  • 00:50:41

    2024-0532

    Award SS009-24, provision of products and services for Flygt
    submersible pumps on an annual contract (June 19, 2024 through June 18,
    2025), to Xylem Water Solutions USA, Inc., base amount $1,900,000.00. (Staff
    Recommendation: Award) (Water and Sewerage Authority Approved on June 10,
    2024, Vote 5-0.)

    Video
  • 00:51:51

    2024-0537

    Award BL043-24, purchase of water meter assembly repair parts,
    fittings and meter boxes on an annual contract (June 21, 2024 through June 20,
    2025), to Delta Municipal Supply Company and Ferguson Enterprises, LLC dba
    Ferguson Waterworks, base bid $1,600,000.00. (Staff Recommendation: Award)
    (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

    Video
  • 00:52:52

    2024-0552

    Award BL037-24, Hopkins Mill Subdivision water main replacement,
    to GS Construction, Inc., amount not to exceed $3,368,585.00. Contract to follow
    award. Subject to approval as to form by the Law Department. (Staff
    Recommendation: Award) (Water and Sewerage Authority Approved on June 10,
    2024, Vote 5-0.)

    Video
  • 00:53:50

    2024-0523

    Approval to renew BL048-23, construction and rehabilitation of
    gravity and sewer force mains on an annual contract (July 16, 2024 through July
    15, 2025), with JDS, Inc., base bid $8,000,000.00. (Staff Recommendation:
    Approval) (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

    Video
  • 00:54:46

    2024-0524

    Approval to renew BL049-23, construction and maintenance of water
    mains on an annual contract (July 16, 2024 through July 15, 2025), with JDS, Inc.
    and The Dickerson Group, Inc., base bid $5,000,000.00. (Staff Recommendation:
    Approval) (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

    Video
  • 00:55:34

    2024-0531

    Approval to renew BL030-20, rental and laundering services of flame
    resistant and daily wear clothing on an annual contract (July 14, 2024 through
    July 13, 2025), with Cintas Corporation, base bid $120,000.00. (Staff
    Recommendation: Approval)

    Video
  • 00:56:25

    2024-0533

    Approval to renew BL060-21, bypass pumping services on an annual
    contract (September 20, 2024 through September 19, 2025), with Xylem
    Dewatering Solutions, Inc., base bid $2,000,000.00 and approval to increase the
    base bid of the current contract period (September 20, 2023 through September
    19, 2024) from $1,000,000.00 to $1,750,000.00. (Staff Recommendation:
    Approval) (Water and Sewerage Authority Approved June 10, 2024, Vote 5-0.)

    Video
  • 00:57:54

    2024-0534

    Approval to renew RP012-22, facility maintenance services on an
    annual contract (June 28, 2024 through June 27, 2025), with Alberici
    Constructors, Inc.; Crowder Construction Company; Lanier Contracting Co.; and
    Western Summit Constructors, Inc., base amount $20,000,000.00. (Staff
    Recommendation: Approval) (Water and Sewerage Authority Approved on June
    10, 2024, Vote 5-0.)

    Video
  • 00:59:05

    2024-0535

    Approval to renew BL060-22, repair and replacement of water service
    lines on an annual contract (July 20, 2024 through July 19, 2025), with The
    Dickerson Group, Inc., base bid $1,500,000.00. (Staff Recommendation:
    Approval) (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

    Video
  • 01:00:00

    2024-0536

    Approval to renew BL075-23, installation of new water meters on an
    annual contract (July 19, 2024 through July 18, 2025), with UWS, Inc., base bid
    $4,500,000.00. (Staff Recommendation: Approval) (Water and Sewerage
    Authority Approved on June 10, 2024, Vote 5-0.)

    Video
  • 01:00:58

    2024-0564

    Approval/authorization for the Chairwoman to execute the First
    Amendment to Cooperative Technical Assistance Intergovernmental Cost
    Sharing Agreement with the Atlanta Regional Commission, to enable Gwinnett
    County to continue participating in the Agreement through December 31, 2024.
    Subject to approval as to form by the Law Department. (Staff Recommendation:
    Approval)

    Video
  • 01:02:05

    Adjournment

    Video