BOC Work Session 6.18.24

June 18, 2024 - 10:00 AM

Gwinnett County Board of Commissioners Work Session

Tuesday, June 18, 2024 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:30

  Call To Order

  
• 00:01:11

  Approval of Agenda

  
• 00:01:26

  2024-0599

  Approval to appoint Incumbent Dr. Melonie Bell-Hill to the Family and
  Children Services Board. Term expires June 30, 2029. Board of Commissioners
  Appointment

  
• 00:02:20

  2024-0600

  Approval to appoint Incumbent Helen Ellis to the Upper Ocmulgee
  River Resource Conservation and Development Council, Inc. Term expires June
  20, 2025. Board of Commissioners Appointment

  
• 00:02:43

  2024-0601

  Approval to appoint Keith Asher to the Upper Ocmulgee River
  Resource Conservation and Development Council, Inc. Term expires June 20,
  2025. Incumbent Brandon Harris. Board of Commissioners Appointment

  
• 00:03:08

  2024-0602

  Approval to appoint Eric Marlow to the Upper Ocmulgee River
  Resource Conservation and Development Council, Inc. Term expires June 20,
  2025. Incumbent Brandon Seay. Board of Commissioners Appointment

  
• 00:03:31

  2024-0560

  Award BL062-24, purchase of milk and frozen snacks on an annual
  contract (June 18, 2024 through June 17, 2025), to Davis Ice Cream, LLC dba Ice
  Cream Warehouse and DFA Dairy Brands Fluid, LLC dba PET Dairy, base bid
  $404,881.65. (Staff Recommendation: Award)

  
• 00:04:44

  2024-0561

  Award BL063-24, provision of comprehensive HVAC services on an
  annual contract (July 1, 2024 through June 30, 2025), to Maxair Mechanical, LLC,
  base bid $693,206.00. (Staff Recommendation: Award)

  
• 00:05:37

  2024-0567

  Award BL031-24, purchase of inmate clothing and supplies on an
  annual contract (June 18, 2024 through June 17, 2025), to Aasdel Corporation;
  ACME Supply Co., LTD; Bob Barker Company, Inc.; Charm-Tex, Inc.; Georgia
  Correctional Industries; Mini Wing USA; Saad Enterprises, Inc. dba Medical
  Supplies Depot; and Victory Supply, LLC, per the attached bid tabulation, base bid
  $350,000.00. (Staff Recommendation: Award)

  
• 00:06:46

  2024-0527

  Approval to renew BL066-23, provision of speed limit feedback radar
  signs on an annual contract (September 20, 2024 through September 19, 2025),
  with Radarsign, LLC, base bid $141,080.00. This contract is funded 78% by the
  2017 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:07:45

  2024-0543

  Award BL057-24, purchase and installation of jury assembly seating,
  to SJH Holdings, Inc. dba Facility Planners, in the amount of $215,193.97. (Staff
  Recommendation: Award)

  
• 00:09:51

  2024-0470

  Approval/authorization of Change Order No. 3 to BL021-22
  Construction of Ivy Creek Multi-use Trail and Improvements with Lewallen
  Construction Co. LLC, decreasing the contract by $39,079.86. The contract
  amount is adjusted from $3,430,119.91 to $3,391,040.05. This Project is funded
  by the 2017 SPLOST Program. Subject to approval as to form by the Law
  Department. (Staff Recommendation: Approval)

  
• 00:11:19

  2024-0520

  Approval/authorization to accept a grant awarded by the Atlanta
  Regional Commission in the amount of $2,361,365.14. The annual contract will
  provide reimbursement for the eligible expense incurred for senior services
  programs in Gwinnett County, for the period of July 1, 2024, through June 30,
  2025. The grant requires a local match of $161,424.86 for a total contract
  amount of $2,522,790.00. The match requirement will be funded through the
  General fund. Approval/authorization for the Chairwoman or designee to execute
  grant documents and any other necessary documents. Subject to approval as to
  form by the Law Department.

  
• 00:13:12

  2024-0541

  Approval to renew RP013-22, provision of inmate coinless phone
  equipment at the Gwinnett County Correctional Complex on an annual contract
  (July 16, 2024 through July 15, 2025), with Inmate Calling Solutions, LLC dba
  ICSolutions, estimated revenue $250,000.00. (Staff Recommendation: Approval)

  
• 00:16:12

  2024-0546

  Approval/authorization for the Chairwoman to execute an
  Intergovernmental Agreement with the Georgia Department of Corrections
  related to housing up to 222 state inmates in the Gwinnett County
  Comprehensive Correctional Complex from July 1, 2024 to June 30, 2025.
  Subject to approval as to form by the Law Department. (Staff Recommendation:
  Approval)

  
• 00:17:45

  2024-0547

  Award OS031-24, provision of LinkedIn learning and LinkedIn
  recruitment services on a multi-year contract, to Carahsoft Technology Corp. The
  initial term of this contract shall be June 28, 2024 through December 31, 2024,
  base amount $109,508.12. This contract may be automatically renewed on an
  annual basis for a total lifetime contract of 30 months, total base amount
  $539,409.50. (Staff Recommendation: Award)

  
• 00:19:55

  2024-0544

  Approval to renew RP005-21, provision of life, accidental and
  disability plans on an annual contract (January 1, 2025 through December 31,
  2025), with Metropolitan Life Insurance Company dba MetLife, base amount
  $4,598,539.31. This contract is funded 40% by participants. (Staff
  Recommendation: Approval)

  
• 00:21:35

  2024-0553

  Approval to renew RP003-21, provision of a voluntary benefits
  program on an annual contract (January 1, 2025 through December 31, 2025),
  with ReliaStar Life Insurance Company, base amount $1,167,490.20. This
  contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:22:59

  2024-0548

  Award RP006-21(d), provision of Enterprise Resource Planning
  software on a multi-year contract, to Information & Computing Services, Inc. The
  initial term of this contract shall be June 21, 2024 through June 21, 2025, base
  amount $152,567.60. This contract may be automatically renewed on an annual
  basis for a total lifetime contract of three (3) years, total base amount
  $299,202.80. Contract to follow award. Subject to approval as to form by the Law
  Department. (Staff Recommendation: Award)

  
• 00:25:05

  2024-0550

  Award RP006-21(c), provision of Enterprise Resource Planning
  software on a multi-year contract, to ADP, Inc. The initial term of this contract
  shall be June 19, 2024 through December 31, 2024, base amount $29,856.00.
  This contract may be automatically renewed on an annual basis for a total
  lifetime contract of five (5) years, total base amount $129,090.02. Contract to
  follow award. Subject to approval as to form by the Law Department. (Staff
  Recommendation: Award)

  
• 00:26:17

  2024-0554

  Award BL046-24, installation and removal services for radios, MDTs
  and affiliated equipment on an annual contract (June 19, 2024 through June 18,
  2025), to Mobile Communications America, Inc., base bid $531,452.65. (Staff
  Recommendation: Award)

  
• 00:27:29

  2024-0556

  Award BL065-24, purchase of desktops, laptops, ruggedized devices,
  tablets, printers and peripheral equipment on an annual contract (June 19, 2024
  through December 31, 2024), per the attached bid tabulation, base bid
  $6,409,716.00. This contract is funded 2.89% by the American Rescue Plan Act.
  (Staff Recommendation: Award)

  
• 00:28:30

  2024-0208

  Approval of Change Order No. 5 to OS045-19, Accela software
  licenses, maintenance and support on a multi-year contract, with Accela, Inc.,
  increasing the contract by $285,217.30. The contract base amount is adjusted
  from $3,225,386.10 to $3,510,603.40. Change order to follow. Subject to approval
  as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:30:19

  2024-0508

  Approval to renew OS018-19, purchase of Cisco networking
  equipment and IT infrastructure products and services on an annual contract
  (July 16, 2024 through July 15, 2025), with ProSys Information Systems, Inc.,
  using a competitively procured State of Georgia contract, base amount
  $9,215,384.40, approval to increase the base amount of the current contract
  period (July 16, 2023 through July 15, 2024) from $2,900,160.88 to
  $3,668,365.76, and ratification of $464,997.83. This contract is funded 45.57% by
  the American Rescue Plan Act and less than 1% by the 2023 SPLOST program.
  (Staff Recommendation: Approval)

  
• 00:32:02

  2024-0519

  Approval to declare the attached list of technology equipment as
  surplus/salvage to be disposed of in accordance with the Gwinnett County Code
  of Ordinances. (Staff Recommendation: Approval)

  
• 00:32:43

  2024-0549

  Approval to renew OS028-19, purchase of NetApp products and
  solutions on an annual contract (August 21, 2024 through August 20, 2025), with
  ProSys Information Systems, Inc., using a competitively procured State of
  Georgia contract, base amount $720,084.01. (Staff Recommendation: Approval)

  
• 00:33:58

  2024-0513

  Approval/authorization for the Chairwoman to execute a Purchase
  and Sale Agreement between Chattahoochee Plantation Associates and
  Gwinnett County to purchase 6.143 acres, more or less, Tax Parcel No. R7207-
  018, for the amount of $410,000.00, including authority to execute any and all
  documents necessary to consummate the transaction. Subject to approval as to
  form by the Law Department.

  
• 00:35:39

  2024-0569

  Approval/authorization for the Chairwoman to execute a Resolution
  re-appointing Allison Cauthen to the Indigent Defense Governing Committee.
  Subject to approval as to form by the Law Department.

  
• 00:36:36

  2024-0511

  Award RP012-24, provision of a revised Gwinnett County tree
  ordinance, to CPL Architects, Engineers, Landscape Architect and Surveyor,
  D.P.C. (P.C.), amount not to exceed $372,407.25. Contract to follow award.
  Subject to approval as to form by the Law Department. (Staff Recommendation:
  Award)

  
• 00:38:21

  2024-0345

  Approval of UDOA2024-00001 - An amendment to Title 1 and Title 3
  of the Unified Development Ordinance to ensure consistency with Federal
  Emergency Management Agency requirements. Subject to approval as to form by
  the Law Department. (Staff Recommendation: Approval)

  
• 00:39:18

  2024-0557

  Approval/authorization of a Resolution to amend the Gwinnett
  County land development and other services fee schedule previously approved
  by the Board of Commissioners. Subject to approval as to form by the Law
  Department. (Staff Recommendation: Approval)

  
• 00:40:30

  2024-0542

  Approval/authorization for the Chairwoman to execute a Behavioral
  Health Program Agreement with View Point Health, for providing mental health
  services through a Police-Mental Health Collaboration with Gwinnett County
  Police Department. The total payments during the contract period shall not
  exceed $714,180.00. Subject to approval as to form by the Law Department.
  (Staff Recommendation: Approval)

  
• 00:42:50

  2024-0529

  Award BL051-24, public library lighting replacement project, to Inergy
  Solutions, amount not to exceed $648,393.00. Contract to follow award. Subject
  to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:44:03

  2024-0538

  Award BL056-24, Courthouse Annex lighting project, to Inergy
  Solutions, amount not to exceed $199,930.00. Contract to follow award. Subject
  to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:44:58

  2024-0555

  Award BL053-24, Senior Services loading dock renovation project, to
  AMO Construction, LLC, amount not to exceed $209,953.00. Contract to follow
  award. Subject to approval as to form by the Law Department. This contract is
  funded by the 2017 SPLOST program. (Staff Recommendation: Award)

  
• 00:46:00

  2024-0528

  Approval/authorization for the Chairwoman to execute any and all
  documents necessary to release 3,817.22 square feet of permanent construction
  easement, located on Tax Parcel No. R6293 272 to GS Duluth Owner, LLC.
  Subject to approval as to form by the Law Department. (Staff Recommendation:
  Approval)

  
• 00:47:08

  2024-0545

  Award RP017-24, Singleton Road corridor technology improvements
  project, to 360 Network Solutions, LLC, amount not to exceed $1,053,400.00.
  Contract to follow award. Subject to approval as to form by the Law Department.
  This contract is funded by the U.S. Department of Transportation’s Strengthening
  Mobility and Revolutionizing Transportation grant program. (Staff
  Recommendation: Award)

  
• 00:48:36

  2024-0568

  Award BL050-24, SR 316/University Parkway at Drowning Creek
  Road intersection improvement project, to CMC, Inc., amount not to exceed
  $454,001.01. Contract to follow award. Subject to approval as to form by the Law
  Department. This contract is funded by the 2017 SPLOST Program. (Staff
  Recommendation: Award)

  
• 00:49:33

  2024-0489

  Approval to renew SS041-23, transit fare revenue system annual
  maintenance agreement (October 1, 2024 through September 30, 2025), with
  Cubic Transportation Systems, Inc., in the amount of $229,690.00. (Staff
  Recommendation: Approval) (Gwinnett Transit Advisory Board approved on June
  3, 2024, Vote 4-0.)

  
• 00:50:41

  2024-0532

  Award SS009-24, provision of products and services for Flygt
  submersible pumps on an annual contract (June 19, 2024 through June 18,
  2025), to Xylem Water Solutions USA, Inc., base amount $1,900,000.00. (Staff
  Recommendation: Award) (Water and Sewerage Authority Approved on June 10,
  2024, Vote 5-0.)

  
• 00:51:51

  2024-0537

  Award BL043-24, purchase of water meter assembly repair parts,
  fittings and meter boxes on an annual contract (June 21, 2024 through June 20,
  2025), to Delta Municipal Supply Company and Ferguson Enterprises, LLC dba
  Ferguson Waterworks, base bid $1,600,000.00. (Staff Recommendation: Award)
  (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

  
• 00:52:52

  2024-0552

  Award BL037-24, Hopkins Mill Subdivision water main replacement,
  to GS Construction, Inc., amount not to exceed $3,368,585.00. Contract to follow
  award. Subject to approval as to form by the Law Department. (Staff
  Recommendation: Award) (Water and Sewerage Authority Approved on June 10,
  2024, Vote 5-0.)

  
• 00:53:50

  2024-0523

  Approval to renew BL048-23, construction and rehabilitation of
  gravity and sewer force mains on an annual contract (July 16, 2024 through July
  15, 2025), with JDS, Inc., base bid $8,000,000.00. (Staff Recommendation:
  Approval) (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

  
• 00:54:46

  2024-0524

  Approval to renew BL049-23, construction and maintenance of water
  mains on an annual contract (July 16, 2024 through July 15, 2025), with JDS, Inc.
  and The Dickerson Group, Inc., base bid $5,000,000.00. (Staff Recommendation:
  Approval) (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

  
• 00:55:34

  2024-0531

  Approval to renew BL030-20, rental and laundering services of flame
  resistant and daily wear clothing on an annual contract (July 14, 2024 through
  July 13, 2025), with Cintas Corporation, base bid $120,000.00. (Staff
  Recommendation: Approval)

  
• 00:56:25

  2024-0533

  Approval to renew BL060-21, bypass pumping services on an annual
  contract (September 20, 2024 through September 19, 2025), with Xylem
  Dewatering Solutions, Inc., base bid $2,000,000.00 and approval to increase the
  base bid of the current contract period (September 20, 2023 through September
  19, 2024) from $1,000,000.00 to $1,750,000.00. (Staff Recommendation:
  Approval) (Water and Sewerage Authority Approved June 10, 2024, Vote 5-0.)

  
• 00:57:54

  2024-0534

  Approval to renew RP012-22, facility maintenance services on an
  annual contract (June 28, 2024 through June 27, 2025), with Alberici
  Constructors, Inc.; Crowder Construction Company; Lanier Contracting Co.; and
  Western Summit Constructors, Inc., base amount $20,000,000.00. (Staff
  Recommendation: Approval) (Water and Sewerage Authority Approved on June
  10, 2024, Vote 5-0.)

  
• 00:59:05

  2024-0535

  Approval to renew BL060-22, repair and replacement of water service
  lines on an annual contract (July 20, 2024 through July 19, 2025), with The
  Dickerson Group, Inc., base bid $1,500,000.00. (Staff Recommendation:
  Approval) (Water and Sewerage Authority Approved on June 10, 2024, Vote 5-0.)

  
• 01:00:00

  2024-0536

  Approval to renew BL075-23, installation of new water meters on an
  annual contract (July 19, 2024 through July 18, 2025), with UWS, Inc., base bid
  $4,500,000.00. (Staff Recommendation: Approval) (Water and Sewerage
  Authority Approved on June 10, 2024, Vote 5-0.)

  
• 01:00:58

  2024-0564

  Approval/authorization for the Chairwoman to execute the First
  Amendment to Cooperative Technical Assistance Intergovernmental Cost
  Sharing Agreement with the Atlanta Regional Commission, to enable Gwinnett
  County to continue participating in the Agreement through December 31, 2024.
  Subject to approval as to form by the Law Department. (Staff Recommendation:
  Approval)

  
• 01:02:05

  Adjournment