BOC Work Session 8.06.24

August 06, 2024 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, August 6, 2024 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:17

  Call To Order

  
• 00:01:58

  Approval of Agenda

  
• 00:02:40

  2024-0625

  Approval of a recommendation to appoint Incumbent Lois A. Love to the Hospital Authority of Gwinnett County, Georgia as the Gwinnett County Board of Commissioners – District 3/Watkins Appointment. Term expires
  September 30, 2027.

  
• 00:03:08

  2024-0669

  Approval to renew BL073-22, purchase of crushed stone on an annual contract (September 21, 2024 through September 20, 2025), with Martin Marietta Materials, Inc. and Metro Green Recycling, LLC, base bid $541,000.00. (Staff Recommendation: Approval)

  
• 00:04:04

  2024-0711

  Approval to renew BL061-22, purchase of bread on an annual contract (August 8, 2024 through August 7, 2025), with Bimbo Bakeries USA, Inc., base bid $342,500.00. (Staff Recommendation: Approval)

  
• 00:04:37

  2024-0698

  Award BL083-24, maintenance and repair of aquatic dehumidification systems on an annual contract (August 7, 2024 through August 6, 2025), to Maxair Mechanical, LLC, base bid $237,362.00 and ratification of various purchase orders issued under the previous contract (April 16, 2023 through August 6, 2024), $187,630.00. (Staff Recommendation: Award)

  
• 00:05:51

  2024-0709

  Award RP025-24, provision of homemaker services for Gwinnett senior residents on an annual contract (August 31, 2024 through August 30, 2025), to Southern Home Care Services, Inc. dba All Ways Caring Homecare, as the primary service provider, and At Home Atlanta, LLC, as the secondary service provider, base amount $201,600.00. This contract is funded by the Atlanta Regional Commission. (Staff Recommendation: Award)

  
• 00:07:42

  2024-0718

  Award BL070-24, purchase and installation of sod on an annual contract (August 6, 2024 through August 5, 2025), to Visionscapes, Inc., base bid $250,000.00. (Staff Recommendation: Award)

  
• 00:08:25

  2024-0693

  Approval to renew BL079-20, purchase of seasonal mixed produce boxes on an annual contract (September 2, 2024 through September 1, 2025), with Royal Food Service, base bid $200,000.00. This contract is funded by the American Rescue Plan Act. (Staff Recommendation: Approval)

  
• 00:09:32

  2024-0474

  Approval/authorization for the Chairwoman to execute a license agreement between Gwinnett County and Georgia Power Company for the installation of a multi-use paved trail at Singleton Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:13

  2024-0708

  Approval/authorization of Change Order No. 2 to BL038-21 Construction of the Sensory Treehouse at the Environmental & Heritage Center with Lichty Commercial Construction, Inc., decreasing the contract by $16,316.23. The contract amount is adjusted from $4,167,842.00 to $4,151,525.77. This Project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:05

  2024-0692

  Approval to renew BL117-23, provision of commercial moving services on an annual contract (September 20, 2024 through September 19, 2025), with Suddath Relocation Systems of Atlanta, Inc., base bid $418,080.00. (Staff Recommendation: Approval)

  
• 00:11:55

  2024-0653

  Approval/authorization to accept a grant award from the Georgia Department of Public Health in the amount of $24,720.00. These funds will be utilized for forensic toxicology testing for suspected drug overdose cases. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through the Georgia Department of Public Health with no matching requirements.

  
• 00:13:39

  2024-0656

  Approval/authorization of a Resolution Requesting Sales Tax Information from the Georgia Department of Revenue Pursuant to O.C.G.A.
  § 48-2-15(d.1) and Naming a Designated Officer for All Related Purposes. Subject to approval as to form by the Law Department.

  
• 00:14:45

  2024-0673

  Approval/authorization of the June 30, 2024 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:16:11

  2024-0717

  Award BL054-24, purchase of a mobile fire safety trailer, to North America Fire Equipment Co., Inc., in the amount of $238,639.00. (Staff Recommendation: Award)

  
• 00:17:56

  2024-0699

  Approval to renew RP028-23, provision of a language learning and language assessment program on an annual contract (October 18, 2024 through October 17, 2025), with Rosetta Stone, LLC and Language Testing International, Inc., base amount $132,800.00. (Staff Recommendation: Approval)

  
• 00:19:54

  2024-0721

  Approval to renew RP001-21, provision of an HMO program on an annual contract (January 1, 2025 through December 31, 2025), with Kaiser Foundation Health Plan of Georgia, Inc., base amount $29,572,199.28. (Staff Recommendation: Approval)

  
• 00:21:07

  2024-0697

  Approval to renew BL062-22, RemedyForce service desk on an annual contract (September 30, 2024 through September 29, 2025), with RightStar, Inc., base bid $614,867.20 (Staff Recommendation: Approval)

  
• 00:22:06

  2024-0700

  Approval to renew BL063-22, purchase of Liferay DXP Enterprise subscription and support on an annual contract (October 4, 2024 through October 3, 2025), with Link Development North America, LLC, base bid $136,500.00. (Staff Recommendation: Approval)

  
• 00:22:48

  2024-0701

  Approval to renew OS024-18, Cisco maintenance and support on an annual contract (September 1, 2024 through August 31, 2025), with ProSys Information Systems, Inc., using a competitively procured State of Georgia contract, base amount $2,184,883.59. (Staff Recommendation: Approval)

  
• 00:23:34

  2024-0672

  Approval/authorization for the Chairwoman to execute an agreement with Decatur ZS LLC for the installation and maintenance of a monument sign within the County maintained right of way adjacent to 2893 Lawrenceville Suwanee Road, Suwanee, Tax Parcel No. R7152 017. There is no cost to the County. Subject to approval as to form by the Law Department.

  
• 00:25:23

  2024-0715

  Approval/authorization for the Chairwoman to execute a Resolution, a Memorandum of Understanding with the State of Georgia, and a Subdivision Participation and Release form, to participate in the national Kroger Settlement. Authorization for the Chairwoman to execute any and all documents necessary to effectuate the settlement. Subject to approval as to form by the Law Department.

  
• 00:26:55

  2024-0694

  Approval/authorization to execute the Georgia Department of Community Affairs (DCA) Balance of State Continuum of Care Homeless Count Program Participation Agreement; to submit one lump sum reimbursement request of $1,725.58 for expenditures incurred as part of the 2024 Homeless Count to DCA; and to authorize the Director of Financial Services or designee to sign any necessary program participation documents. Subject to approval as to form by the Law Department. This program is 100% funded by the Georgia Housing and Finance Authority. (Staff Recommendation: Approval)

  
• 00:28:11

  2024-0695

  Approval/authorization to execute agreements for the U.S. Department of Housing and Urban Development (HUD) Urban County Qualification Plan for 2025-2027. This plan allows Gwinnett County and participating jurisdictions within the County to remain eligible for federal funding from HUD through the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant; and for the Chairwoman, or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. These grant programs are 100% funded from HUD. (Staff Recommendation: Approval)

  
• 00:30:39

  2024-0403

  Award SS023-24, purchase of Stryker LifePak CR2 defibrillators and accessories, to Howmedica Osteonics Corp., through Stryker Sales, LLC, in the amount of $293,793.74. (Staff Recommendation: Award)

  
• 00:32:59

  2024-0702

  Award OS033-24, purchase of furniture for the Police SWAT-HDU-K9 facility, to Allsteel, Inc.; OFS Brands, Inc.; Special-T, LLC; and The Hon Company, using a competitively procured State of Georgia contract, in the amount of $187,927.12. (Staff Recommendation: Award)

  
• 00:34:25

  2024-0703

  Approval to renew BL066-20, purchase of various public safety vehicles on annual contract (September 2, 2024 through September 1, 2025), with Akins Ford, LLC; Family Ford, Inc.; and Hardy Chevrolet Buick GMC, Inc., base bid $27,251,000.00. (Staff Recommendation: Approval)

  
• 00:35:31

  2024-0704

  Approval to renew BL067-21, HVAC system maintenance services at various County facilities on an annual contract (October 1, 2024 through September 30, 2025), with United Maintenance, Inc., base bid $728,636.00. (Staff Recommendation: Approval)

  
• 00:36:08

  2024-0648

  Approval/authorization to execute the Project Framework Agreement with the Georgia Department of Transportation (GDOT) for the engineering of the I-985 and Thompson Mill Road Interchange project. GDOT will administer a $2,000,000.00 contribution from the Atlanta Regional Commission and the County will allocate a required local match of $500,000.00. Approval/authorization for the Chairwoman or designee to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:37:36

  2024-0398

  Award RP003-24, provision of engineering design services and construction document development for the I-985 and Thompson Mill Road interchange, to Thomas & Hutton Engineering Co., amount not to exceed $4,250,035.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 53% by various SPLOST funds and 47% by the Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 00:38:22

  2024-0696

  Award RP013-24, provision of transit demand professional services on an annual contract (August 17, 2024 through August 16, 2025), per the attached tabulation, base amount $1,300,000.00. Contracts to follow award. Subject to approval as to form by the Law Department. This project is funded 35% by the Federal Transit Administration. (Staff Recommendation: Award) (Gwinnett Transit Advisory Board Approved on July 10, 2024, Vote 4-0.)

  
• 00:39:15

  2024-0705

  Approval/authorization for the Chairwoman to execute Change Order No. 2 with the City of Norcross regarding the jointly funded 2014 SPLOST City-Managed Project. This change order will create a new City-Managed Subproject for the remaining funds to be utilized. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:40:04

  2024-0707

  Award RP005-24, provision of engineering design services and construction document development for the Loop Trail from Sugarloaf Parkway to Saint Ives Court, to KCI Technologies, Inc., amount not to exceed $1,305,413.00. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded 80% by the Georgia Department of Transportation (GDOT) and 20% by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:41:24

  2024-0710

  Award BL074-24, resurfacing of major county roads on a term contract, to Allied Paving Contractors, Inc. and The Scruggs Company dba Sunbelt Asphalt Surfaces, Inc., per the attached bid tabulation, base bid $10,512,905.00. Contracts to follow award. Subject to approval as to form by the Law Department. This contract is funded 90.4% by the Georgia Department of Transportation and 9.6% by the 2023 SPLOST Program. (Staff Recommendation: Award)

  
• 00:42:43

  2024-0597

  Award BL029-24, F. Wayne Hill Water Resources Center alarm fiber optic installation, to Crowder Construction Company, amount not to exceed $557,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on July 1, 2024, Vote 5-0.)

  
• 00:43:49

  2024-0611

  Award SS008-24, purchase of Allen-Bradley Rockwell Automation products on an annual contract (August 7, 2024 through August 6, 2025), to McNaughton-McKay, base amount $1,300,000.00. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on July 1, 2024, Vote 5-0.)

  
• 00:44:41

  2024-0612

  Approval to renew BL076-20, restoration of utility repairs on an annual contract (October 7, 2024 through October 6, 2025), with DAF Concrete, Inc., base bid $2,500,000.00 and approval to increase the base bid of the current contract period (October 7, 2023 through October 6, 2024) from $1,500,000.00 to $2,300,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on July 1, 2024, Vote 5-0.)

  
• 00:45:43

  2024-0658

  Approval to renew BL063-20, replacement of large water meters, 3 inches or larger, on an annual contract (August 19, 2024 through August 18, 2025), with The Dickerson Group, Inc., base bid $425,000.00. (Staff Recommendation: Approval)

  
• 00:46:20

  2024-0671

  Approval to renew SS029-23, purchase of components, software, system maintenance and service for the Invensys-Foxboro control system on an annual contract (August 16, 2024 through August 15, 2025), with Schneider Electric Systems USA, Inc., base amount $350,000.00. (Staff Recommendation: Approval)

  
• 00:47:08

  Adjournment