Frequently Asked Questions

Genral

Complete registration online. Also, reach out to the appropriate buyer and user department staff members.
No. However, you must be a registered supplier prior to contract award.
The department liaisons are listed on the Purchasing Staff page.
Indefinitely, or until you submit a written request asking us to remove your firm.

No

No. Formal advertised sealed bids/proposals will not be accepted by the Purchasing Department via fax or email.
The How to Do Business with Gwinnett County manual can be found on the Purchasing page. Select Documents and Forms.
Register by completing an application found on the Purchasing page. Select Supplier Login/Registration.
While every effort is made to notify all registered suppliers, the County cannot guarantee that every registered supplier will receive a notification. Suppliers are encouraged to visit the County website weekly for new opportunities.
If you need assistance in determining what commodity codes best suit your company, contact the Purchasing Division for assistance. Suppliers are encouraged to enter multiple applicable commodity codes.
An email confirmation will be sent to your company once approved. If you have not received this confirmation, please contact the Purchasing Division.
No
Such requests can be set up with the user department. If there is a desire/need to meet with the Purchasing Division, an appointment should be made with the responsible Purchasing Associate.
Occasionally they are mandatory. Please read the specific solicitation for this information.
The results are posted the morning after the opening on the Purchasing page. Select Bids & RFPs Responses.
For most Purchasing-related matters, the Board of Commissioners meet on the first and third Tuesday of each month, in the Gwinnett Justice Administration Center auditorium at 10:00am (work session) and 2:00pm (business session). Complete information may be found on our website.
Gwinnett County does not have a local supplier preference, except in cases of ties. In the event of a tie bid/quote, award would be to a local firm if only one of the suppliers has an office located within the boundaries of Gwinnett County (if applicable) and the other terms and conditions of the two bids are substantially the same, and the other terms and conditions of the two bids are substantially the same.
Please refer to the Open Records Act O.C.G.A. Section 50-18-70 et. seq.
Great effort is made to send the solicitation to all of the previous suppliers. It is recommended to visit the County website to stay informed of new solicitations.
Yes, please contact the Purchasing Associate for an appointment.
Yes, contact the Purchasing Associate handling that particular bid.
Every attempt is made to award between 90-120 days of the opening date.
Yes, contact the Purchasing Associate handling that particular bid.
On the Purchasing page, select Bids & RFPs.
Yes. On the Purchasing page, select Bids & RFPs.
Yes, award information is posted on the Purchasing page. Select Award Tabulation from the menu. Award tabulations remain posted for approximately 30 days after award.
Some solicitations do require prequalified or pre-approved suppliers. If this is a requirement, it will be clearly stated in the solicitation document.
It usually takes one business day.
Log in to the County vendor portal. If you have forgotten your user ID or password, you can reset it through the County's website at www.GwinnettCounty.com.
In some cases, yes.

Protests concerning the County's purchasing policies, contract requirements, specifications, the bidding procedure, or the contract award, or any other request for explanation or clarification must be submitted in writing to the attention of the Purchasing Director and must include the following information:

  • The name and address of the protester
  • The name and telephone number of the protester's contact person having responsibility.
  • A complete statement of the grounds of the protest with full documentation of the protester's claim.

 

The Purchasing Director will notify the Transit Division Director of all protests related to FTA funded purchases.

Pre-award protests must be received by the County no less than ten (10) working days before the scheduled bid/proposal opening.  The Purchasing Division will respond to protests in writing and render its final decision at least five (5) working days prior to the bid/proposal opening.  The Transit Division will report such protests to the FTA regional office.

Post-award protests must be received no later than five (5) working days after notification of the award bid/proposal. Post-award protests may only be accepted from bid/proposal responders. The Purchasing Division will have ten (10) working days after receipt of the formal protest package to evaluate, and issue a response. The Transit Division will report such protests to the FTA regional office.