Benefits of Electronic Payments

Genral

ePayables is a virtual credit card program allowing Gwinnett County to pay suppliers via credit card. Virtual cards are easily processed by suppliers using their POS (point of sale) terminal or online merchant terminal.

A direct deposit supplier payment is a system that automatically deposits your payment directly into an account at your designated bank, savings and loan, or credit union that is a member of an Automated Clearing House (ACH) program.

All suppliers awarded a procurement to provide services and/or materials to Gwinnett County should be able to accept electronic payments.

Gwinnett County does not charge suppliers any fees for ePayables service or direct deposit. However, for ePayables your standard merchant credit card processing fees will apply. There is no charge associated with the direct deposit payment.

ePayables – Payment terms are 15 days from the date of an acceptable invoice.
Direct deposit – Payment terms are 30 days from the date of an acceptable invoice.
Email Disbursements@GwinnettCounty.com  and indicate that you would like to enroll in Gwinnett County’s corporate virtual credit card payment process. Within 10 business days, you will receive a welcome email requesting a reply via email as authorization for Gwinnett County to proceed with your enrollment in this payment method.
To securely enroll in Direct Deposit, access your online Supplier Login and Registration on the County’s website and update the requested information on the Direct Deposit tab.

If you have any questions about ePayables or Direct Deposit supplier payments, contact the Gwinnett County Treasury Division – Disbursements Section at 770.822.7872.

The ePayables card has $0 funds until you receive a payment advice via email from the ePayable service provider. The payment notification will include a listing of the individual invoices paid and the total amount to charge to the virtual card; once notification is received, the total amount is available to be charged on your virtual card.

On the day a direct deposit transaction is generated, you will receive a payment advice via email listing the individual invoices being paid. Depending on your financial institutions arrangements for direct deposit transactions, it may take up to two business days for funds to post to your bank account.

Approximately one week after your approval of the ePayables payment method, a Gwinnett County representative will contact you via email initially. After the initial contact, you will be provided the specific virtual credit card number and expiration date to process payments going forward.

Contact the Gwinnett County Treasury Division – Disbursements Section at 770.822.7872 for assistance in resolution.

In the event that you change financial institutions, you can access your online Supplier Login and Registration on the County’s website and update the Direct Deposit tab with your new bank information. If your direct deposit is returned due to closing the account prior to making the change, you will receive your checks by mail.

ePayables or Direct Deposit Payments save you time:

  • No trip to your financial institution
  • No search for parking
  • No waiting in teller lines
  • No delay in getting cash

 
ePayables or Direct Deposit Payments are safe:

  • No worry about stolen or lost checks
  • No worry about forged checks
  • Lessens the danger of fraud


Other Benefits:

  • Improved Cash Flow
  • Reduce Paperwork