January 17, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, January 17, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:22

  Call To Order

  
• 00:04:06

  Approval of Agenda

  
• 00:04:20

  2023-0060

  Approval of appointment to the Gwinnett County Airport Authority. Term expires December 31, 2026. Incumbent Matthew Houser. District 2/Ku

  
• 00:05:14

  2023-0061

  Approval of appointment to the Gwinnett County Airport Authority. Term expires December 31, 2026. Incumbent Demetrius Jordan. District 4/Holtkamp

  
• 00:05:35

  2023-0062

  Approval of appointment to the Gwinnett County Police Citizens Advisory Board. Members serve at the pleasure of the Board of Commissioners and may be removed by a majority vote of the Board of Commissioners at any time. Term expires January 31, 2025. Incumbent Latabia Woodward. Chairwoman’s Appointment

  
• 00:05:52

  2023-0063

  Approval of appointment to the Gwinnett County Police Citizens Advisory Board. Members serve at the pleasure of the Board of Commissioners and may be removed by a majority vote of the Board of Commissioners at any time. Term expires January 31, 2025. Incumbent Marqus Cole. District 1/Carden

  
• 00:06:10

  2023-0064

  Approval of appointment to the Gwinnett County Police Citizens Advisory Board. Members serve at the pleasure of the Board of Commissioners and may be removed by a majority vote of the Board of Commissioners at any time. Term expires January 31, 2025. Incumbent Ruth McMullin. District 2/Ku

  
• 00:06:40

  2023-0065

  Approval of appointment to the Gwinnett County Police Citizens Advisory Board. Members serve at the pleasure of the Board of Commissioners and may be removed by a majority vote of the Board of Commissioners at any time. Term expires January 31, 2025. Incumbent Anthony Williams. District 3/Watkins

  
• 00:06:59

  2023-0066

  Approval of appointment to the Gwinnett County Police Citizens Advisory Board. Members serve at the pleasure of the Board of Commissioners and may be removed by a majority vote of the Board of Commissioners at any time. Term expires January 31, 2025. Incumbent Andy Morgan. District 4/Holtkamp

  
• 00:07:20

  2023-0111

  Approval of appointment to the Gwinnett Animal Advisory Council. Term expires December 31, 2024. Incumbent Gail LaBerge. District 4/Holtkamp

  
• 00:07:39

  2023-0112

  Approval of appointment to the Gwinnett County Water & Sewerage Authority. Term expires December 31, 2023. Incumbent Wayne Allick Jr. District 4/Holtkamp

  
• 00:07:57

  2023-0113

  Approval of appointment to the Gwinnett Historical Restoration & Preservation Board. Term expires December 31, 2026. Incumbent Marlene Taylor-Crawford. District 4/Holtkamp

  
• 00:08:18

  2023-0114

  Approval of appointment to the Gwinnett County Sustainability Commission to fill the unexpired term of James Nolan. Term expires May 31, 2023. District 4/Holtkamp

  
• 00:08:39

  2023-0081

  Approval to cancel or move the following meetings of the Board of Commissioners: cancel the Tuesday, April 4, 2023 10:00 a.m. Work Session and 2:00 p.m. Business Session; cancel the Tuesday, July 4, 2023 10:00 a.m. Work Session and 2:00 p.m. Business Session; move the Tuesday, November 21, 2023 10:00 a.m. Work Session and 2:00 p.m. Business Session to Tuesday, November 14, 2023; move the Tuesday, December 19, 2023 10:00 a.m. Work Session and 2:00 p.m. Business Session to Tuesday, December 12, 2023; move the Tuesday, December 26, 2023 7:00 p.m. Public Hearing to Tuesday, December 12, 2023.

  
• 00:09:27

  2023-0017

  Award BL113-22, provision of plumbing repair, maintenance, and installation services on an annual contract (January 18, 2023 through January 17, 2024), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, and Water Resources, to Maxair Mechanical, base bid $563,000.00. (Staff Recommendation: Award)

  
• 00:10:17

  2023-0016

  Award OS009-23, West Proflex Professional subscription on a multi-year contract, to Thomson Reuters. The initial term of this contract shall be February 1, 2023 through January 31, 2024, base amount $104,573.28. This contract may be automatically renewed on an annual basis for a total lifetime contract term of 36 months, total base amount $323,225.52 (negotiated cost savings of approximately $8,700.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:11:51

  2023-0071

  Award BL121-22, purchase and installation of bleachers at Shorty Howell Park, to Carter Construction Partners, Inc., amount not to exceed $235,000.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:13:19

  2023-0077

  Award RP036-22, provision of Bay Creek Park playground replacements, to PlaySouth, LLC, amount not to exceed $979,443.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:14:38

  2023-0006

  Approval to renew BL001-20, provision of grounds maintenance services at various parks and recreation locations on an annual contract (March 1, 2023 through February 29, 2024), with ACS Landscape Management, Inc. and Visionscapes, Inc., base bid $290,000.00. (Staff Recommendation: Approval)

  
• 00:15:32

  2023-0015

  Approval to renew OS006-20, purchase of voting system paper on an annual contract (February 18, 2023 through February 17, 2024), with Dominion Voting Systems, Inc., using a competitively procured State of Georgia contract, base amount $130,000.00. (Staff Recommendation: Approval)

  
• 00:16:34

  2023-0036

  Approval/authorization of a Supplemental Resolution approving the forms, terms and conditions and authorizing the execution, delivery, and performance of a Loan Agreement and Note relating to a loan from the Clean Water State Revolving Fund, administered by Georgia Environmental Finance Authority (GEFA), amount not to exceed $50,000,000; and for other related purposes. Subject to approval as to form by the Law Department.  (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on January 9, 2023, Vote 4-0.)

  
• 00:18:46

  2023-0070

  Award OS008-23, purchase of Stryker and Physio Control medical products and services on a multi-year contract, to Stryker Sales Corporation. The initial term of this contract shall be February 1, 2023 through December 31, 2023, base amount $1,357,442.04. This contract may be automatically renewed on an annual basis for a total lifetime contract term of three years, total base amount $5,712,752.88. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:21:02

  2023-0020

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Kikasha Properties GA LLC 3, consisting of 0.74 acres of fee simple right of way and 0.03 acres of 60-month temporary construction easement, Tax Parcel No. R7271 112, 4585 Nelson Brogdon Blvd., amount $458,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST program.

  
• 00:23:02

  2023-0059

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Bank of America, National Association, consisting of 1,176.58 square feet of fee simple right of way, 2,407.99 square feet of permanent construction easement, and 1,775.00 square feet of 60-month temporary driveway easement, Tax Parcel No. R7259 007, 1500 Buford Highway, amount $64,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST program.

  
• 00:24:26

  2023-0043

  Approval/authorization to accept a donation of $2,600.00 from the Gwinnett County Police Foundation on behalf of the Ordner Construction Foundation. This donation will be used to purchase a new Performance Rowing Machine and a Pitboss Grill Combination for the Gwinnett County Police Department's Central Precinct.

  
• 00:25:27

  2023-0035

  Award BL117-22, purchase and installation of guardrail and fencing on an annual contract (February 16, 2023 through February 15, 2024), to Martin-Robbins Fence Company, base bid $330,000.00. (Staff Recommendation: Award)

  
• 00:26:16

  2023-0058

  Award BL127-22, James Road and US-29/SR-8/Lawrenceville Highway pedestrian improvement project, to Construction 57, Inc., amount not to exceed $1,047,467.75. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST Programs.  (Staff Recommendation: Award)

  
• 00:27:23

  2023-0048

  Approval for a determination by the Board of Commissioners that special conditions exist within the area of Hightower Trail, as to the health, safety and welfare of the persons or properties within said area, that may justify the creation of a Special Assessment District to provide speed humps. Approval for direction to the Department of Transportation to prepare a recommendation and proceed with a public hearing for the incorporation of Hightower Trail into the Gwinnett County Speed Hump Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:33

  2023-0019

  Approval/authorization for the Chairwoman to execute an agreement between Gwinnett County and the Gwinnett Place Community Improvement District (CID) that outlines financial commitments and the management structure related to a proposed traffic and mobility study of the Gwinnett Place area. This study is estimated to cost $75,000.00, with the County contributing a maximum of $37,500.00. The County contribution is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:31

  2023-0026

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement for preliminary engineering with the Gateway 85 Gwinnett Community Improvement District (CID) for the I-85 at SR 378 / Beaver Ruin Road Interchange project. The estimated cost of the preliminary engineering phase of this project is $336,890.00. The estimated cost of the construction phase is $1,463,110.00. Gateway 85 CID will reimburse the County for up to $150,000.00 for costs incurred during preliminary engineering and $600,000.00 for costs incurred to complete the construction phase via the State Road and Tollway Authority (SRTA) Georgia Transportation Infrastructure Bank (GTIB) Grant Program. Approval/authorization for the Chairwoman or designee to sign any and all related documents. Subject to approval as to form by the Law Department.

  
• 00:31:12

  2023-0040

  Approval/authorization for the Chairwoman to execute Change Order No. 1 with the Town of Braselton for the Intergovernmental Agreement for the engineering and construction of the County-managed Thompson Mill Road at Autumn Maple Drive project. The change order will decrease the County's contribution to the completed County-managed project by $483,388.31, decreasing the County's total contribution to the County-managed project from $526,500.00 to $43,111.69 (81 percent). The Town of Braselton will be responsible for a 19 percent match of $10,112.62. The change order will increase the County's contribution to the 2017 SPLOST City-managed project by $483,388.31. Approval/authorization for the Chairwoman or designee to sign any and all related documents. Subject to approval as to form by the Law Department.

  
• 00:32:54

  2023-0041

  Approval/authorization for the Chairwoman to execute Change Order No. 1 with the Town of Braselton for the Intergovernmental Agreement for the engineering and construction of the City-managed SR 211/Old Winder Highway Multi-Use Bridge project. This change order amends the existing City-managed project from SR 211/Old Winder Highway Multi-Use Tunnel to SR 211/Old Winder Highway Multi-Use Bridge. The change order will also increase the County's contribution to the City-managed project by $483,388.31, increasing the County's total contribution from $225,197.00 to $708,585.31. In addition, the 2017 SPLOST County-managed project will decrease by $483,388.31. Approval/authorization for the Chairwoman or designee to sign any and all related documents. Subject to approval as to form by the Law Department.

  
• 00:34:10

  2023-0042

  Approval/authorization for the Chairwoman to execute an agreement with the City of Buford regarding the proposed Thompson Mill Road at I-985 Interchange. This agreement would jointly fund the development of the draft Project Concept Report and initial survey database for the project. The estimated cost is $1,000,000.00 and the City and County will each contribute $500,000.00. County portion funded by the 2017 SPLOST program. Approval/authorization for the Chairwoman or designee to sign any and all related documents. Subject to approval as to form by the Law Department.

  
• 00:35:47

  2023-0056

  Approval/authorization for the Chairwoman to execute an agreement with the Georgia Department of Transportation (GDOT) for the acquisition of right of way for the I-85 at McGinnis Ferry Road interchange project. This agreement outlines the requirements for Gwinnett County to acquire right of way for this project on roads which are maintained by GDOT. The cost for the right of way acquisition for this project is funded by the 2014 SPLOST Program. Approval/authorization for the Chairwoman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:36:53

  2023-0038

  Award BL119-22, purchase and installation of rapid mixer and flocculator gearbox and motor replacement equipment, to Carl Eric Johnson, Inc., amount not to exceed $459,243.00. (Staff Recommendation: Award)

  
• 00:37:57

  2023-0018

  Approval to renew BL042-19, replacement of water meters, 2 inches and smaller, on an annual contract (May 8, 2023 through May 7, 2024), with UWS, Inc., base bid $660,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on January 9, 2023, Vote 4-0.)

  
• 00:38:46

  2023-0029

  Approval to renew OS034-20, purchase of products and services for Hach equipment on an annual contract (January 18, 2023 through January 17, 2024), with Hach Company, base amount $600,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on January 9, 2023, Vote 4-0.)

  
• 00:39:36

  2023-0033

  Approval of Change Order No. 1 (Final) to BL004-21, Lanier, and Shoal Creek Filter Plants Phase II Chlorine System Improvements with Crowder Construction Company, reducing the contract by $99,788.16 and extending the contract completion time by one hundred ninety-two (192) days. The contract amount is adjusted from $936,100.00 to $836,311.84. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:41:01

  2023-0032

  Approval/authorization for the Chairwoman to execute a Contract Item Agreement (CIA) with the Georgia Department of Transportation (GDOT), for utility relocations associated with the SR 140 Jimmy Carter at SR 13 Buford Intersection, GDOT P.I. 0015983, for an estimated cost of $672,330.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on January 9, 2023, Vote 4-0.)

  
• 00:42:01

  Adjournment